[NCUC-EC] Fwd: Info Sharing - Process For Board Review of GNSO Community Charter Amendments

[farzaneh badii]

Hi Rafik,

Thanks. I think we should provide the rationale and perhaps schedule a
meeting with the members and Rob and us to clarify questions.

Best

Farzaneh

On 9 August 2016 at 01:37, Rafik Dammak <rafik.dammak at gmail.com> wrote:

> Hi everyone,
>
> I am sending here the memo from Rob about charter amendment process.
> let's prepare for starting of the consultation process for next Monday as
> agreed in our last EC call:
> - draft the announcement explaining the rationale
> - sharing the clean version of draft document,  in suggestion mode
> - explaining the timeline, NCUC process and ICANN process for charter
> amendment.
>
> our target remains to finish this by Hyderabad and that will also impact
> our NCUC election schedule.
>
> Best,
>
> Rafik
>
> ---------- Forwarded message ----------
> From: Robert Hoggarth
> Date: 2016-08-09 0:44 GMT+09:00
> Subject: Info Sharing - Process For Board Review of GNSO Community Charter
> Amendments
> To: Maryam Bakoshi
> Cc: Rafik Dammak , Benedetta Rossi
>
>
> Dear Maryam,
>
>
>
> Rafik asked me to supply the NCUC Executive Committee with the details of
> the process for ICANN Board review of GNSO community charter amendments.
> Please pass this note on to the Executive Committee list as appropriate.
>
>
>
> At a high level, the GNSO Charter Amendment Process involves a total of
> four basic phases –
>
>
>
> ·      Amendment preparations and approval by the charter-amending
> community;
>
> ·      Staff review and analysis of amendments for potential ICANN
> organization impacts;
>
> ·      Review of amendments and opportunity for comment by the
> multistakeholder community; and
>
> ·      Full Board review and action
>
>
>
> From my observations the last few years, the timing of the community
> amendment development process (Phase 1) can vary widely depending on many
> individual community factors and can go very quickly or take a long time.
> The entire Board review process (which involves the last three phases of
> the process) seems to now be taking about 6 or 7 months (calculating from
> the formal submission of the amendments to staff).  The specifics of the
> process look like this:
>
>
>
> *SUMMARY OF GNSO CHARTER AMENDMENT PROCESS (Excerpts)*
>
> *On 28 September 2013, the ICANN Board established a process for the
> amendment of GNSO Stakeholder Group and Constituency Charters. That process
> is as follows:*
>
> *Phase I: Amendment Preparation*
>
> *GNSO Stakeholder Groups (SGs) and Constituencies should formulate charter
> amendments through their own internal processes and notify ICANN Staff as
> early as practicable (at **policy-staff at icann.org
> <policy-staff at icann.org>) upon initiation and completion (approval) of such
> efforts.*
>
>
>
> *Phase II: Staff Review*
>
> *Upon formal receipt of the proposed amendment(s) approved by the
> community group, ICANN staff will analyze the proposal and, within 10
> business days, submit the community proposal with a report to the
> appropriate Board committee identifying any fiscal or liability concerns.*
>
> *Phase III: Public Comments*
>
> *After Board committee review of the Staff report and the proposed charter
> amendments, the Board committee will direct the opening of a Public Comment
> Forum. Upon completion of the Forum, within 30 calendar days, staff will
> provide a report to the Board committee summarizing the community feedback.*
>
> *Phase IV: Board Review*
>
> *At the next available opportunity after the delivery and publication of
> the staff report, the appropriate Board committee shall review the proposed
> charter amendments, the staff report and any community feedback and make a
> recommendation to the Board.*
>
> *After receiving a recommendation from the committee, the Board shall
> either:*
>
> *a.     **Recognize the proposed charter amendment by a simple majority
> vote; or*
>
> *b.     **Reject the proposed amendment by a supermajority (2/3) vote and
> provide a specific rationale for its concerns.*
>
> *c.     **If neither above condition is met, the Board will ask for
> further explanation of the proposed amendments by the community.*
>
> *In its review of the proposed amendments, the ICANN Board may ask
> questions and otherwise consult with the affected SG or Constituency. If it
> is not feasible for the Board to take action on the proposed amendments
> after two meetings, the Board shall report to the affected SG or
> Constituency the circumstance(s) that prevented it from making a final
> action and its best estimate of the time required to reach an action. That
> report is deemed an "action" under this process. If it is not feasible for
> the Board to take action on the proposed amendments after four meetings (or
> after a total of six scheduled meetings), the proposed community amendments
> will be deemed effective.*
>
>
>
> The full process is posted on the ICANN.GNSO.org web site at the bottom
> of this page – http://gnso.icann.org/en/about/stakeholders-constituencies.
> A pdf version of the process can be viewed and downloaded from this link -
> http://gnso.icann.org/en/about/stakeholders-constituencies/
> charter-amendment-process-28sep13-en.pdf
>
>
>
> Staff is available to support, assist and/or advise the NCUC in any phase
> of the amendments process and I would be happy to further brief the
> committee about this process and answer any questions anyone might have.
>
>
>
> Best regards,
>
>
>
> Rob Hoggarth
>
>
>
>
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>
>


-- 
Farzaneh
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