[NCUC-EC] Fwd: 答复: Initiating NCUC travel support call for helsinki
Maryam Bakoshi
maryam.bakoshi at icann.org
Mon Apr 11 10:26:13 CEST 2016
Please find below
Many thanks,
Maryam Bakoshi
Secretariat Support - NCSG, NCUC & NPOC
Internet Corporation for Assigned Names and Numbers (ICANN)
E: Maryam.bakoshi at icann.org<mailto:Maryam.bakoshi at icann.org>
S: Maryam.bakoshi.icann
T: +44 7737698036
Begin forwarded message:
From: Grace Githaiga <ggithaiga at hotmail.com<mailto:ggithaiga at hotmail.com>>
Date: 11 April 2016 at 07:53:52 BST
To: Rafik Dammak <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>, Peter Green <seekcommunications at hotmail.com<mailto:seekcommunications at hotmail.com>>
Cc: "Mueller, Milton L" <milton at gatech.edu<mailto:milton at gatech.edu>>, farzaneh badii <farzaneh.badii at gmail.com<mailto:farzaneh.badii at gmail.com>>, Caribe Joao Carlos <caribe at entropia.blog.br<mailto:caribe at entropia.blog.br>>, "ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>" <ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>>
Subject: RE: 答复: [NCUC-EC] Initiating NCUC travel support call for helsinki
This is okay Rafik.
Thanks.
________________________________
From: rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>
Date: Mon, 11 Apr 2016 15:42:41 +0900
Subject: Re: 答复: [NCUC-EC] Initiating NCUC travel support call for helsinki
To: seekcommunications at hotmail.com<mailto:seekcommunications at hotmail.com>
CC: milton at gatech.edu<mailto:milton at gatech.edu>; farzaneh.badii at gmail.com<mailto:farzaneh.badii at gmail.com>; caribe at entropia.blog.br<mailto:caribe at entropia.blog.br>; ggithaiga at hotmail.com<mailto:ggithaiga at hotmail.com>; ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>
Hi ,
@Peter Thanks, I added your suggested line. the updated call below. the call is getting longer with many details they are already n travel policy. I would like to send this today.
Dear NCUC members:
ICANN 56 will be held in Finland, Helsinki 27-30 June 2016. NCUC members can apply to receive funding to attend the meeting. The travel dates can be ideally from 26 June to 1st July.
The budget for each meeting for travel support is maximum of $4,000. $4,000 is to be divided amongst the participants who are chosen to receive the support, i.e. not per person. Covered travel expenses may include conference-related airfare, visas or related fees, lodging, and airport taxis. If the actual cost of these items is greater than $2,000 the member will be responsible for the difference. NCUC cannot provide a per diem or cover any other expenses. Selected travellers must make their own travel, accommodation,visa, and related arrangements and be reimbursed after the trip. NCUC cannot provide funds in advance of the meeting, or any administrative support. The recipients of NCUC travel support would be expected to send their blog posts within 4 weeks from the closure of ICANN meeting. According to the NCUC Travel Support Policy, supported travellers could only be reimbursed once they have delivered meeting reports or blog posts.
Interested members should read carefully the terms and conditions of the policy available at http://www.ncuc.org/participate/ncuc-travel-support/ and send a proposal as to why they should receive funding to attend this ICANN meeting. They should also indicate the approximate amount of travel funding. Requests can be sent both for full funding and partial funding.Please apply by replying to Maryam (maryam.bakoshi at icann.org<mailto:maryam.bakoshi at icann.org>) and Rafik (rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>).
Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his previous allocation was moved to Helsinki meeting.
The deadline for application is 21st April. regardless getting or not the travel support, you may consider applying for the visa asap (check details here https://meetings.icann.org/en/helsinki56) since the deadline from the host country to apply for visa is 31st May.
Best Regards,
Rafik Dammak
NCUC Chair
2016-04-10 22:34 GMT+09:00 Peter Green <seekcommunications at hotmail.com<mailto:seekcommunications at hotmail.com>>:
Dear Rafik, Dear EC members,
Glad that we initiate call for travel support of ICANN 56 for NCUC members in an early stage.
I am ok with the following call, however with some emphasis.
In order to avoid that supported members did not deliver meeting reports or blog posts, coud we add a line in the red lines for emphasis that:
According to the NCUC Travel Support Policy, supported travelers could only be reimbursed once they have delivered meeting reports or blog posts.
See the finaly section of the Policy:
Reimbursement of Expenses
After completion of a trip, a traveler must a) submit the brief post-trip blog post mentioned in the Eligibility Criteria via email to the NCUC Chair, with a Cc: to one other member of the Executive Committee; and then b) submit scans of receipts for the above-mentioned expenses and a list showing the sums in US dollars via email to the NCUC Chair and Treasurer. Arrangements will then be made to reimburse the itemized expenses via an interbank wire transfer.
We could stress that without the report, the expenses would not be covered.
That's my point!
{{I owe you a great apology here.
Due to issues of excessive mailbox bounces (thanks for Maryam's notification), I was unsubscribed from the EC mailing list for a while. That's why I did not receive emails from the EC for the past couple of weeks, for which I feel so sorry. Luckily, Rafik sent the email to our individual emails. Thanks for that.
I have missed several threads in the EC mailing list, therefore without reponses on my part. Today I reviewd the archives of the EC mail list, and surprisingly found that I began losing emails from the EC list on 15th, March, with the thread titled "Marrakech follow-up ", which was two days after I was back to Beiing from Marrakech.
Sorry for such a loss of emails. I have noted that my mailbox has intermittent connectivity with the EC mailingst and have been trying to find out the problems and then fix it. }}
Best Regards
Peter
________________________________
发件人: Rafik Dammak <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>
发送时间: 2016年4月10日 19:21
收件人: ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>; Mueller, Milton L; farzaneh badii; Caribe Joao Carlos; PeterGreen; Grace Githaiga
主题: Re: [NCUC-EC] Initiating NCUC travel support call for helsinki
Hi everyone,
if there is no comment/objection by today, I will send this final version to NCUC list in Monday to initiate the call.
Thanks.
Best,
Rafik
2016-04-07 12:06 GMT+09:00 Rafik Dammak <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>:
Hi everyone,
I am sharing below the updated version. if we want the deadline by 21st april we have to make the call by next monday
======================================================
Dear NCUC members:
ICANN 56 will be held in Finland, Helsinki 27-30 June 2016. NCUC members can apply to receive funding to attend the meeting. The travel dates can be ideally from 26 June to 1st July.
The budget for each meeting for travel support is maximum of $4,000. $4,000 is to be divided amongst the participants who are chosen to receive the support, i.e. not per person. Covered travel expenses may include conference-related airfare, visas or related fees, lodging, and airport taxis. If the actual cost of these items is greater than $2,000 the member will be responsible for the difference. NCUC cannot provide a per diem or cover any other expenses. Selected travelers must make their own travel, accommodation,visa, and related arrangements and be reimbursed after the trip. NCUC cannot provide funds in advance of the meeting, or any administrative support. The recipients of NCUC travel support would be expected to send their blog posts within 4 weeks from the closure of ICANN meeting.
Interested members should read carefully the terms and conditions of the policy available at http://www.ncuc.org/participate/ncuc-travel-support/ and send a proposal as to why they should receive funding to attend this ICANN meeting. They should also indicate the approximate amount of travel funding. Requests can be sent both for full funding and partial funding.Please apply by replying to Maryam (maryam.bakoshi at icann.org<mailto:maryam.bakoshi at icann.org>) and Rafik (rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>).
Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his previous allocation was moved to Helsinki meeting.
The deadline for application is 21st April. regardless getting or not the travel support, you may consider applying for the visa asap (check details here https://meetings.icann.org/en/helsinki56) since the deadline from the host country to apply for visa is 31st May.
Best Regards,
Rafik Dammak
NCUC Chair
2016-04-07 1:07 GMT+09:00 Mueller, Milton L <milton at gatech.edu<mailto:milton at gatech.edu>>:
Lets make the application deadline April 21 so we can discuss them on April 22 call if necessary
> -----Original Message-----
> From: NCUC-EC [mailto:ncuc-ec-bounces at lists.ncuc.org<mailto:ncuc-ec-bounces at lists.ncuc.org>] On Behalf Of Tapani
> Tarvainen
> Sent: Tuesday, April 5, 2016 6:14 AM
> To: ncuc-ec at lists.ncuc.org<mailto:ncuc-ec at lists.ncuc.org>
> Subject: Re: [NCUC-EC] Initiating NCUC travel support call for helsinki
>
> Hi Rafik,
>
> Yes, 31 May is the official deadline, but in case of any difficulties it's best to
> allow for extra time.
>
> Tapani
>
> On Apr 05 19:08, Rafik Dammak (rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>) wrote:
>
> > Hi Tapani,
> >
> >
> > mid-april is next week, so quite short time for making call and get
> > requests.
> > I sent few days ago communication about visa application and that the
> > local host set the deadline for applications to 31 May.
> >
> > Best,
> >
> > Rafik
> >
> > 2016-04-05 18:46 GMT+09:00 Tapani Tarvainen
> <ncuc at tapani.tarvainen.info<mailto:ncuc at tapani.tarvainen.info>>:
> >
> > > I would like to suggest adding deadline for applications somewhere
> > > prominently - perhaps in both the text and Subject.
> > >
> > > As a practical consideration, those who need a visa should apply it
> > > as soon as possible, Schengen rules mean a fairly long processing time.
> > > (On the other hand those who have a valid visa to any Schengen
> > > country can use it as is, no need for a separate visa for Finland.)
> > >
> > > Mid-May is probably close to practical deadline, but I would suggest
> > > aiming to end of April for submitting visa applications. So I'd
> > > recommend asking for applications by mid-April at the latest to
> > > leave time for evaluating them.
> > >
> > > Tapani
> > >
> > >
> > > On Apr 05 11:30, farzaneh badii (farzaneh.badii at gmail.com<mailto:farzaneh.badii at gmail.com>) wrote:
> > >
> > > > Hi
> > > >
> > > > Based on Maryam's comment I have made some changes:
> > > >
> > > > Dear NCUC members:
> > > >
> > > > ICANN 56 will be held in Finland, Helsinki 27-30 June
> > > > 2016. NCUC members can apply to receive funding to attend the
> meeting.
> > > > The travel dates can be ideally from 26 June to 1st July.
> > > >
> > > > The budget for each meeting for travel support is maximum of $4,000.
> > > $4,000
> > > > is to be divided amongst the participants who are chosen to
> > > > receive the support, i.e. not per person. Covered travel expenses
> > > > may include conference-related airfare, visas or related fees,
> > > > lodging, and airport taxis. If the actual cost of these items is
> > > > greater than $2,000 the
> > > member
> > > > will be responsible for the difference. NCUC cannot provide a per
> > > > diem or cover any other expenses. Selected travelers must make
> > > > their own travel, accommodation,visa, and related arrangements and
> > > > be reimbursed after the trip. NCUC cannot provide funds in advance
> > > > of the meeting, or any administrative support. The recipients of
> > > > NCUC travel support would be expected to send their blog posts
> > > > within 4 weeks from the closure of
> > > ICANN
> > > > meeting.
> > > >
> > > > Interested members should read carefully the terms and conditions
> > > > of the policy available at
> > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
> > > > proposal as to why they should receive funding to attend this
> > > ICANN
> > > > meeting. They should also indicate the approximate amount of
> > > > travel funding. Requests can be sent both for full funding and partial
> funding.
> > > Please
> > > > apply by replying to Maryam and Rafik.
> > > >
> > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
> > > > issue, his allocation was moved to Helsinki meeting. Hence we will
> > > > not have $4000 available but around $2,800 to be divided amongst
> > > > the chosen
> > > participants.
> > > >
> > > > For information, in addition to support for ICANN meetings, NCUC
> > > > EC can exceptionally provide some support for other events of
> interest.
> > > >
> > > > Best regards,
> > > >
> > > >
> > > > On 5 April 2016 at 10:06, Maryam Bakoshi
> > > > <maryam.bakoshi at icann.org<mailto:maryam.bakoshi at icann.org>>
> > > wrote:
> > > >
> > > > > Hi Rafik,
> > > > >
> > > > > Please could it be explicitly stated that the $4000 is the
> > > > > maximum the
> > > EC
> > > > > can allocate for a given travel period (to be divided amongst
> > > participants
> > > > > who are chosen to receive this support - i.e. not per person).
> > > > > Someone reading it might think it's $4000 per person if they
> > > > > don't read the entire travel policy :)
> > > > >
> > > > > Many thanks,
> > > > >
> > > > > Maryam Bakoshi
> > > > > Secretariat Support - NCSG, NCUC & NPOC Internet Corporation for
> > > > > Assigned Names and Numbers (ICANN)
> > > > >
> > > > > E: Maryam.bakoshi at icann.org<mailto:Maryam.bakoshi at icann.org>
> > > > > S: Maryam.bakoshi.icann
> > > > > T: +44 7737698036
> > > > >
> > > > >
> > > > > On 5 Apr 2016, at 08:58, Rafik Dammak <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>
> wrote:
> > > > >
> > > > > Hi,
> > > > >
> > > > > Making some edits to the call:
> > > > >
> > > > > On Apr 5, 2016 12:05 PM, "Rafik Dammak"
> <rafik.dammak at gmail.com<mailto:rafik.dammak at gmail.com>>
> > > wrote:
> > > > > >
> > > > > > Hi everyone,
> > > > > >
> > > > > > to avoid the visa issue faced by some of our members last
> > > > > > time, we
> > > > > should send soon the call for proposals for NCUC travel support.
> > > > > I
> > > copied
> > > > > last time call, so we may do some tweaks.
> > > > > >
> > > > > > I would also like that we enforce the requirement for writing
> > > > > > a blog
> > > > > post for all those who get NCUC support regardless the amount
> > > > > and
> > > ensuring
> > > > > that we got those reports in timely manner. I am raising this
> > > > > because nobody made report for Dublin while we spend more than
> > > > > 4000USD and we
> > > are
> > > > > still waiting for marrakech posts (checking with all recipients,
> > > > > one already sent her draft). Maryam worked on the list of
> > > > > recipients for previous meetings and we can make them public in
> > > > > website for
> > > transparency.
> > > > > >
> > > > > > we will also include in the call, the possibility to apply as
> > > exception
> > > > > to get travel support for conferences/events other than ICANN
> > > > > meeting
> > > and
> > > > > make that clear.
> > > > > >
> > > > > > Finally because Sonigitu coulnd't make for last time, we
> > > > > > agreed to
> > > > > postpone his allocation to Helsinki meeting and I will ask him
> > > > > to
> > > start the
> > > > > visa processing quickly.
> > > > > >
> > > > > > ====================================
> > > > > >
> > > > > >
> > > > >
> > > > > Dear NCUC members:
> > > > >
> > > > > ICANN 56 will be held in Finland, Helsinki 27-30 June
> > > > > 2016. NCUC members can apply to receive funding to attend the
> meeting.
> > > > > The travel dates can be ideally from 26 June to 1st July.
> > > > >
> > > > > The budget for each meeting for travel support is maximum of
> $4,000.
> > > > > Covered travel expenses may include conference-related airfare,
> > > > > visas
> > > or
> > > > > related fees, lodging, and airport taxis. If the actual cost of
> > > > > these
> > > items
> > > > > is greater than $2,000 the member will be responsible for the
> > > > > difference. NCUC cannot provide a per diem or cover any other
> expenses.
> > > > > Selected travelers must make their own travel,
> > > > > accommodation,visa, and related arrangements and be reimbursed
> > > > > after the trip. NCUC cannot
> > > provide
> > > > > funds in advance of the meeting, or any administrative support.
> > > > > The recipients of NCUC travel support would be expected to send
> > > > > their blog posts within 4 weeks from the closure of ICANN meeting.
> > > > >
> > > > > Interested members should read carefully the terms and
> > > > > conditions of the policy available at
> > > > > http://www.ncuc.org/participate/ncuc-travel-support/ and send a
> > > proposal
> > > > > as to why they should receive funding to attend this ICANN meeting.
> > > Please
> > > > > apply by replying to Maryam and Rafik.
> > > > >
> > > > > Since Sonigitu couldn't attend Marrakech meeting due to visa
> > > > > issue, his allocation was moved to Helsinki meeting.
> > > > >
> > > > > For information, in addition to support for ICANN meetings, NCUC
> > > > > EC can exceptionally provide some support for other events of
> interest.
> > > > >
> > > > > Best regards,
> > > > >
> > > > > _______________________________________________
> > > > > NCUC-EC mailing list
> > > > > NCUC-EC at lists.ncuc.org<mailto:NCUC-EC at lists.ncuc.org>
> > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > > >
> > > > >
> > > > > _______________________________________________
> > > > > NCUC-EC mailing list
> > > > > NCUC-EC at lists.ncuc.org<mailto:NCUC-EC at lists.ncuc.org>
> > > > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> > > > >
> > > > >
> > > >
> > > >
> > > > --
> > > > Farzaneh
> > > _______________________________________________
> > > NCUC-EC mailing list
> > > NCUC-EC at lists.ncuc.org<mailto:NCUC-EC at lists.ncuc.org>
> > > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> _______________________________________________
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