[NCUC-EC] Initiating NCUC travel support call for helsinki

[Tapani Tarvainen]

I would like to suggest adding deadline for applications
somewhere prominently - perhaps in both the text and Subject.

As a practical consideration, those who need a visa should apply it as
soon as possible, Schengen rules mean a fairly long processing time.
(On the other hand those who have a valid visa to any Schengen country
can use it as is, no need for a separate visa for Finland.)

Mid-May is probably close to practical deadline, but I would suggest
aiming to end of April for submitting visa applications. So I'd
recommend asking for applications by mid-April at the latest
to leave time for evaluating them.

Tapani


On Apr 05 11:30, farzaneh badii (farzaneh.badii at gmail.com) wrote:

> Hi
> 
> Based on Maryam's comment I have made some changes:
> 
> Dear NCUC members:
> 
> ICANN 56  will be held in Finland, Helsinki   27-30 June
> 2016. NCUC members can apply to receive funding to attend the meeting.
> The travel dates can be ideally from 26  June  to 1st July.
> 
> The budget for each meeting for travel support is maximum of  $4,000. $4,000
> is to be divided amongst the participants who are chosen to receive the
> support, i.e. not per person. Covered travel expenses may include
> conference-related airfare, visas or related fees, lodging, and airport
> taxis. If the actual cost of these items is greater than $2,000 the member
> will be responsible for the difference. NCUC cannot provide a per diem or
> cover any other expenses.  Selected travelers must make their own travel,
> accommodation,visa, and related arrangements and be reimbursed after the
> trip. NCUC cannot provide funds in advance of the meeting, or any
> administrative support. The recipients of NCUC travel support would be
> expected to send their blog posts within 4 weeks from the closure of ICANN
> meeting.
> 
> Interested members should read carefully the terms and conditions of
> the policy available at
> http://www.ncuc.org/participate/ncuc-travel-support/ and
> send a proposal as to why they should receive funding to attend this ICANN
> meeting. They should also indicate the approximate amount of travel
> funding. Requests can be sent both for full funding and partial funding. Please
> apply by replying to  Maryam and Rafik.
> 
> Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
> allocation was moved to Helsinki meeting. Hence we will not have $4000
> available but around $2,800 to be divided amongst the chosen participants.
> 
> For information, in addition to support for ICANN meetings, NCUC EC can
> exceptionally provide some  support for other events of interest.
> 
> Best regards,
> 
> 
> On 5 April 2016 at 10:06, Maryam Bakoshi <maryam.bakoshi at icann.org> wrote:
> 
> > Hi Rafik,
> >
> > Please could it be explicitly stated that the $4000 is the maximum the EC
> > can allocate for a given travel period (to be divided amongst participants
> > who are chosen to receive this support - i.e. not per person).
> > Someone reading it might think it's $4000 per person if they don't read
> > the entire travel policy :)
> >
> > Many thanks,
> >
> > Maryam Bakoshi
> > Secretariat Support - NCSG, NCUC & NPOC
> > Internet Corporation for Assigned Names and Numbers (ICANN)
> >
> > E: Maryam.bakoshi at icann.org
> > S: Maryam.bakoshi.icann
> > T: +44 7737698036
> >
> >
> > On 5 Apr 2016, at 08:58, Rafik Dammak <rafik.dammak at gmail.com> wrote:
> >
> > Hi,
> >
> > Making some edits to the call:
> >
> > On Apr 5, 2016 12:05 PM, "Rafik Dammak" <rafik.dammak at gmail.com> wrote:
> > >
> > > Hi everyone,
> > >
> > > to avoid the visa issue faced by some of our members last time, we
> > should send soon the call for proposals for NCUC travel support. I copied
> > last time call, so we may do some tweaks.
> > >
> > > I would also like that we enforce the requirement for writing a blog
> > post for all those who get NCUC support regardless the amount and ensuring
> > that we got those reports in timely manner. I am raising this because
> > nobody made report for Dublin while we spend more than 4000USD and we are
> > still waiting for marrakech posts (checking with all recipients, one
> > already sent her draft). Maryam worked on the list of recipients for
> > previous meetings and we can make them public in website for transparency.
> > >
> > > we will also include in the call, the possibility to apply as exception
> > to get travel support for conferences/events other than ICANN meeting and
> > make that clear.
> > >
> > > Finally because Sonigitu coulnd't make for last time, we agreed to
> > postpone his allocation to Helsinki meeting and I will ask him to start the
> > visa processing quickly.
> > >
> > > ====================================
> > >
> > >
> >
> > Dear NCUC members:
> >
> > ICANN 56  will be held in Finland, Helsinki   27-30 June
> > 2016. NCUC members can apply to receive funding to attend the meeting.
> > The travel dates can be ideally from 26  June  to 1st July.
> >
> > The budget for each meeting for travel support is maximum of  $4,000.
> > Covered travel expenses may include conference-related airfare, visas or
> > related fees, lodging, and airport taxis. If the actual cost of these items
> > is greater than $2,000 the member will be responsible for the
> > difference. NCUC cannot provide a per diem or cover any other expenses.
> > Selected travelers must make their own travel, accommodation,visa, and
> > related arrangements and be reimbursed after the trip. NCUC cannot provide
> > funds in advance of the meeting, or any administrative support. The
> > recipients of NCUC travel support would be expected to send their blog
> > posts within 4 weeks from the closure of ICANN meeting.
> >
> > Interested members should read carefully the terms and conditions of
> > the policy available at
> > http://www.ncuc.org/participate/ncuc-travel-support/ and send a proposal
> > as to why they should receive funding to attend this ICANN meeting. Please
> > apply by replying to  Maryam and Rafik.
> >
> > Since Sonigitu couldn't attend Marrakech meeting due to visa issue, his
> > allocation was moved to Helsinki meeting.
> >
> > For information, in addition to support for ICANN meetings, NCUC EC can
> > exceptionally provide some  support for other events of interest.
> >
> > Best regards,
> >
> > _______________________________________________
> > NCUC-EC mailing list
> > NCUC-EC at lists.ncuc.org
> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >
> >
> > _______________________________________________
> > NCUC-EC mailing list
> > NCUC-EC at lists.ncuc.org
> > http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
> >
> >
> 
> 
> -- 
> Farzaneh