[NCUC-EC] Deciding on the applications for Dublin travel support

Thu Sep 24 16:19:20 CEST 2015

Hearing no objections, I will send notifications

Bill

> On Sep 23, 2015, at 12:10 PM, William Drake <william.drake at uzh.ch> wrote:
> 
> Hi
> 
> Ok we seem to be all over the map here and are several days late on deciding and announcing, so let’s try to wrap it up.  Let me see if I have this right.
> 
> Bill:   	Gannon $515 / Badii $313 / Malcolm $1,586 / Panday $1,586
> 
> Stefi:	Gannon $515 / Badii $313 / Malcolm $1,586 / Panday $1,586
> 
> Joao:	Gannon $515 / Badii $313 / Malcolm $2,000 / Panday $1,172
> 
> Peter:	Gannon $515 / Badii $313 and save the remainder, 
> 		or if we want to engage them (we do) then Malcolm $1,000 / Panday $1,000
> 
> Grace:	Malcolm $1,300 / Panday $1,300 / Njoroge Gitau $1,300
> 		(on the assumption Badii has funding, which is not true)
> 
> 
> I am going to assume that Roy is offline dealing with life stuff so we don’t wait for him.
> 
> Based on the above, there is a clear majority, 4 of 5, for Gannon $515 / Badii $313.  And there is a 5 of 5 vote for Malcolm and Pandy, with the only difference being two of us want to give them each $1,586, one wants to give them each $1,300, one wants to give them each $1,000, and one wants to give Malcolm twice as much as Pandy.  
> 
> My feeling is that a) we have told people we make up to $4,000 available per meeting, so to lowball them when we’re below that ceiling would look weird, plus it is anyway going to cost both of them more than $1,586, they’ll have to get supplementary support from their organizations. b) It would also look weird to offer one of them who’s based in the US twice as much as the other who’s based in India for no stated reason.  
> 
> So I suggest we do the simple and easy to explain thing and go with Gannon $515 / Badii $313 / Malcolm $1,586 / Panday $1,586
> 
> If I don’t hear any major objections by tomorrow I will notify them accordingly.
> 
> Thanks
> 
> Bill
> 
> 
> 
>> On Sep 22, 2015, at 4:41 PM, PeterGreen <seekcommunications at hotmail.com <mailto:seekcommunications at hotmail.com>> wrote:
>> 
>> Much agree with Stefania here.
>> 
>> Again，remember, Rule NO.2 and NO. 3 are the core of NCUC Travel Support Policy, which is also the purpose we draft this policy for,  in accordance with which, I would propose we offer James $515 and Farz $313, just the exact amount they asked for. The importance of both James (Accountability, etc) and Farz's(DIDP etc) work for NCUC counld not be more highlighted.
>> 
>> Then, it comes to the other four applications:
>> {
>> 2.  Jeremy Malcolm (Australia) filed a standard request for the up to US $2,000. First time applicant, member organization. I checked with him whether, if we made a partial offer EFF might be able to make up the difference, and he thought so.  Relevant considerations: he brought a very influential NGO to NCUC so we would very much like to engage him/them more.  He’s already submitted multiple statements on privacy etc, albeit thus far as EFF solo rather than as part of NCUC.  Three EC members have already expressed support for him.
>> 
>> 3.  Benjamin Akinmoyeje (Nigeria) filed a standard request for the up to US $2,000.  Relevant considerations: we paid for him to attend Singapore, our first grantee under the program. Haven’t heard much from him since, but he says he’s involved in the the Data and Metrics for Policy Making WG.
>> 
>> 4.  James Njoroge Gitau (Kenya) filed a standard request for the up to US $2,000.  Relevant considerations: he applied for travel support for Singapore and for Buenos Aires.   I am unaware of any involvements beyond being on the discuss list.
>> 
>> 6.  Jyoti Panday (India) filed a standard request for the up to US $2,000. First time applicant, member organization. Relevant considerations: like Jeremy, increasingly active but so far mostly for her home org rather than NCUC, but indicates a strong desire to get into the stream with us on such items as DIDP, domain seizure and blocking, privacy & proxy services accreditation issues working group, human rights.
>> }
>> 
>> When we talk about Jermey and Jyoti's applications, I got to know that they are both first-time applicants and organizational members, but the question here is that are we going to award NCUC funds to them owing to their organization rather than taking about their work for NCUC(as stated in Rule 2 and Rule 3 of the Policy)? 
>> If we talk about "ENGAGING" them, then award them each $1000 please. 
>> If we talk about their involvement and contributions to NCUC, then I am inclined to think that they are not quite qualified  yet according to the NCUC Travel Support Policy.
>> 
>> My thinking of the rules also apply for Benjamin and James Njoroge Gitau. Even though James Njoroge Gitau live in the very rurual and poor slum in Kenya, he is not contributing to NCUC as we have expected the way he should be.  The same to Benjamin.
>> 
>> So my final decision is that we offer James $515 and Farz $313 and save the remaining.
>> 
>> I  would like to approach James Njoroge Gitau and see how he would really be engaged to do some discussion work, e.g, working in a PDP, etc.
>> 
>> 
>> My thoughts.
>> Looking forward to your replies.
>> 
>> Best
>> Peter
>> 
>> 
>> From: Stefania.Milan at EUI.eu <mailto:Stefania.Milan at EUI.eu>
>> To: wjdrake at gmail.com <mailto:wjdrake at gmail.com>
>> Date: Tue, 22 Sep 2015 11:21:08 +0000
>> CC: ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
>> Subject: Re: [NCUC-EC] Deciding on the applications for Dublin travel support
>> 
>> Bill, definitely there should. 
>> Actually, it is in the rules we set for funding (rules no 2 and 3):
>> Are actively and verifiably engaged in NCUC’s work, for example constituency governance, NCUC/NCSG policy discussions, or GNSO or cross-community working groups;
>> Need to be at a given meeting because the above mentioned work will be advanced there;
>> 
>> Da: ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org> <ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org>> per conto di William Drake <wjdrake at gmail.com <mailto:wjdrake at gmail.com>>
>> Inviato: martedì 22 settembre 2015 13.04
>> A: Rafik Dammak
>> Cc: Exec. Comm
>> Oggetto: Re: [NCUC-EC] Deciding on the applications for Dublin travel support
>>  
>> Thanks Rafik.  Guess I don’t have to wait for her reply.
>> 
>> So then my question remains, if part of our thinking here is people who’ve never received support from us, shouldn’t there be some preference for those who are engaged in the work and life of NCUC.
>> 
>> BD
>> 
>> On Sep 22, 2015, at 12:47 PM, Rafik Dammak <rafik.dammak at gmail.com <mailto:rafik.dammak at gmail.com>> wrote:
>> 
>> Hi,
>> Farzaneh cannot apply as fellow anymore and last time she came as "coach" for new fellows.
>> The fellows list includes alumni, and the names listed below are former fellow like fahd who is icann staff now.  Janice try to have the new and alumni fellows.
>> Discussed previously with farzaneh, I know that she doesnt have any funding and coming by herself. That is why she applied for ncuc support.
>> Rafik 
>> On Sep 22, 2015 7:41 PM, "William Drake" <wjdrake at gmail.com <mailto:wjdrake at gmail.com>> wrote:
>> Weird. Why would be a Fellow but not on the list, why would she ask for air fare if she has it.
>> 
>> So one more secretarial task for me to spend cycles on.
>> 
>> Will let you know.
>> 
>> BD
>> 
>> 
>> On Sep 22, 2015, at 12:37 PM, Tapani Tarvainen <ncuc at tapani.tarvainen.info <mailto:ncuc at tapani.tarvainen.info>> wrote:
>> 
>> I thought Farzaneh was coming but is only partially funded,
>> which would also explain why she asked for so little.
>> 
>> But it shouldn't take long to ask her directly to confirm.
>> 
>> Tapani
>> 
>> On Sep 22 10:29, Grace Githaiga (ggithaiga at hotmail.com <mailto:ggithaiga at hotmail.com>) wrote:
>> 
>> From: janice.lange at icann.orgTo <mailto:janice.lange at icann.orgTo>: Fellowships-alumni at icann.orgDate <mailto:Fellowships-alumni at icann.orgDate>: Mon, 21 Sep 2015 23:41:19 +0000CC: deborah.escalera at icann.orgSubject <mailto:deborah.escalera at icann.orgSubject>: [fellowships-alumni] ICANN54 - who is coming to Dublin?Hi everyone!Reaching out to see who of the alumni, not currently part of the ICANN54 Fellowship, are coming to Dublin.  So far, I know Alejandra, Sorina and Farzaneh are definitely coming, as well as Siranush, Fahd, and Albert.  Beran and Mamadou are trying…First, it’s nice to know as I really want to try and make sure to see you :)Second, because Wisdom is our ICANN Information Booth Lead and will be reaching out to everyone for support in early October, once the ICANN Meeting schedule is publicly posted.Third, have some good information on airport and city transportation, good places to go out etc.So please write back OFFLIST to just Wisdom and I – so everyone doesn’t get hit with multiple emails :)Have a Great Week!
>> 
>> Subject: Re: [NCUC-EC] Deciding on the applications for Dublin travel support
>> From: william.drake at uzh.ch <mailto:william.drake at uzh.ch>
>> Date: Tue, 22 Sep 2015 12:25:25 +0200
>> CC: ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
>> To: ggithaiga at hotmail.com <mailto:ggithaiga at hotmail.com>
>> 
>> Hi Grace
>> https://www.icann.org/resources/pages/fellowships-2012-02-25-en <https://www.icann.org/resources/pages/fellowships-2012-02-25-en>
>> Where do you see her?
>> BD
>> 
>> On Sep 22, 2015, at 11:32 AM, Grace Githaiga <ggithaiga at hotmail.com <mailto:ggithaiga at hotmail.com>> wrote:Because I saw on the fellows list that she is actually going which I interpreted to mean she has funding already. 
>> 
>> Subject: Re: [NCUC-EC] Deciding on the applications for Dublin travel support
>> From: william.drake at uzh.ch <mailto:william.drake at uzh.ch>
>> Date: Tue, 22 Sep 2015 10:23:40 +0200
>> CC: caribe at entropia.blog.br <mailto:caribe at entropia.blog.br>; ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
>> To: ggithaiga at hotmail.com <mailto:ggithaiga at hotmail.com>
>> 
>> just wondering, why would affirmative action not apply to Farzi, who is actually engaged and contributing?
>> On Sep 21, 2015, at 7:09 PM, Grace Githaiga <ggithaiga at hotmail.com <mailto:ggithaiga at hotmail.com>> wrote:Hi Bill
>> I personally know both Jeremy and Jyoti as very good candidates and quite serious in their work. I am also thinking that James  (yes my countryman who I do not know or never met) has applied a couple of times. How do we ensure we keep such people engaged? Knowing that ICANN is complex and one would benefit from face to face participation?
>> I would therefore suggest we forget those who have already benefited, and give both 1300 to Jeremy, Jyoti and James (yes for affirmative action).
>> RgdsGrace
>> 
>> From: william.drake at uzh.ch <mailto:william.drake at uzh.ch>
>> Date: Mon, 21 Sep 2015 10:40:36 +0200
>> To: caribe at entropia.blog.br <mailto:caribe at entropia.blog.br>
>> CC: ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
>> Subject: Re: [NCUC-EC] Deciding on the applications for Dublin travel support
>> 
>> Hi
>> Ok thanks, others please weigh in.
>> I have checked with Jyoti and like Jeremy if we are only able to provide partial support her home institution would be able to help get her there.
>> I suppose another way we could do it, sort of squaring the circle between the first two suggestions below, would be to offer James and Farzaneh exactly what they asked for and then split the remainder of the up to $4,000 evenly between Jeremy and Jyoti?
>> Bill
>> 
>> On Sep 19, 2015, at 6:45 PM, Joao Carlos Caribe <caribe at entropia.blog.br <mailto:caribe at entropia.blog.br>> wrote:My suggestion is to support:
>> Jeremy Malcom - 2000Farzaneh - 313James Gannon - 515
>> 
>> For partial suppoort remains $ 1172My first choice is Jyoti
>> My second option was divided between James Gitau and Benjamin. Benjamin was supported once, and fulfill the requirements we would be considered again, James Gitau would be a blind bet, but considerable for regional diversity. 
>> 
>> _João Carlos Caribé(21) 9 8761 1967Skype joaocaribe
>> Enviado via iPad
>> Em 18 de set de 2015, às 08:18, William Drake <william.drake at uzh.ch <mailto:william.drake at uzh.ch>> escreveu:
>> 
>> Hi
>> On Sep 14, 2015, at 3:57 PM, João Carlos Rebello Caribé <caribe at entropia.blog.br <mailto:caribe at entropia.blog.br>> wrote:Also I suggest to organize this kind of application in a platform at least as a Google Form, that fill a spreadsheet. I can do it to see if work on next round of applications. For now we can prototype. 
>> So I guess this didn’t happen.  But let’s move on and not make this too complicated.  Again, the first CFP yielded only one app, from Arun, and we gave it to him, but then an extra ICANN full support slot opened up so we moved him to that and reopened the call. Six applications this time, curious but whatever.
>> We say in the policy 
>> For each meeting, up to two members may each receive support of up to US $2,000. Covered travel expenses may include conference-related airfare, visas or related fees, lodging, and airport taxis. If the actual cost of these items is greater than $2,000 the member will be responsible for the difference. NCUC cannot provide a per diem or cover other expenses.
>> On the assumption that applicants would need air fare plus at least some hotel covered in order to attend, we didn’t bother with specifying that the up to $4,000 could be divided more ways if we want to offer partial support to more people.  But since it’s not ruled out, I'd think it’s ok if that’s what we want to do.
>> Requests Received:
>> 1.  James Gannon (Ireland) requests 450 euros (US $515) for hotels so he doesn't have to travel 100 kilometers back and forth from home to Dublin.  Relevant considerations: he’s inter alia helping to organize our Saturday outreach event and heavily involved in the accountability work, but also received support from us before.
>> 2.  Jeremy Malcolm (Australia) filed a standard request for the up to US $2,000. First time applicant, member organization. I checked with him whether, if we made a partial offer EFF might be able to make up the difference, and he thought so.  Relevant considerations: he brought a very influential NGO to NCUC so we would very much like to engage him/them more.  He’s already submitted multiple statements on privacy etc, albeit thus far as EFF solo rather than as part of NCUC.  Three EC members have already expressed support for him.
>> 3.  Benjamin Akinmoyeje (Nigeria) filed a standard request for the up to US $2,000.  Relevant considerations: we paid for him to attend Singapore, our first grantee under the program. Haven’t heard much from him since, but he says he’s involved in the the Data and Metrics for Policy Making WG.
>> 4.  James Njoroge Gitau (Kenya) filed a standard request for the up to US $2,000.  Relevant considerations: he applied for travel support for Singapore and for Buenos Aires.   I am unaware of any involvements beyond being on the discuss list.
>> 5.  Farzaneh Badii (Iran) requests 274 euros (US $313) for airfare from Germany and visas. First time applicant. I believe she’s probably underestimating her costs a bit in the hope we’ll help and she makes up the difference elsewhere. Relevant considerations: active participant in CCWG-Accountability, working on DIDP stuff with Ed and Sarah, and I’ve asked her to be a conversation starter at our outreach event Saturday.
>> 6.  Jyoti Panday (India) filed a standard request for the up to US $2,000. First time applicant, member organization. Relevant considerations: like Jeremy, increasingly active but so far mostly for her home org rather than NCUC, but indicates a strong desire to get into the stream with us on such items as DIDP, domain seizure and blocking, privacy & proxy services accreditation issues working group, human rights.
>> So, tough call.
>> Bearing in mind the need to focus on getting people to the meeting who are already involved in something pressing, or who are likely to get more engaged in NCUC and become real contributors, one solution might be to divide one of the regular slots as follows: James up to $500, Farzeneh up to $500, and Jeremy up to $1,000; and offer the other full slot up to $2,000 to Jyoti.  Actual amounts depend on receipts submitted to Milton for airfare, visas or related fees, lodging, and airport taxis.
>> Other ideas? Thoughts?  Please let’s wrap this up but Monday so we can notify people, they’ll need to make reservations and seek visas pronto.
>> Thanks
>> Bill
>> 
> 
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