[NCUC-EC] travel support policy for policy work - my draft

[Rafik Dammak]

Hi Stefania,

thanks for this. speaking as an observer here.
I am glad to see how NCUC EC is working to write down procedures and
document them, and even improving them regularly.

I have no comment about the content itself but I guess since NCUC has
publicized travel policy , NCUC EC should also think  about strengthening
the current resources. Bill already explained the issues and the current
situation but I do think EC members can find out some ideas .

Best,

Rafik

2015-03-13 7:48 GMT+09:00 Milan, Stefania <Stefania.Milan at eui.eu>:

>  Dear Bill and ECers
>
> as promised, I have drafted a travel support policy to support policy work
> of dedicated members for meetings that take place away from ICANN general
> meetings (thanks to Ed for going through it):
>
> [policy starts here]
> *Policy advocacy funding *
> *(or 'Travel Support Policy to enable policy work')*
>
> *Starting with March 2015, the NCUC will make available from its own
> funds ad-hoc grants to support the participation in policy meetings of
> heavily engaged NCUC members. Only ICANN-related meetings will be
> considered, e.g. working groups gathering away from general ICANN meetings
> for which no dedicated funding has been made available.*
>
> *To receive NCUC travel support, applicants must be NCUC members in good
> standing who are actively and verifiably engaged in the working groups
> whose meeting they seek funding to attend. Applicants must demonstrate that
> they need to be at a given meeting in order to further the work they are
> doing in the group and that no additional sources of funding are available.
> Expenses eligible for reimbursement are limited to those related to
> transportation and accommodation as well as visa fees. No per diems will be
> reimbursed via this scheme.*
>
> *Applications should address each of the above points and should be
> submitted via email to the NCUC Chair. The EC will review the applications
> and will strive to announce its decisions within a week from its receipt of
> the application.*
> [/end]
>
> Feedback welcome!
> Two further points:
>
>    - I suggest no per diems are paid through this policy. This is not
>    designed to punish our volunteer members who sacrifice for a working group,
>    but it is intended to maximum the number of people we can fund per year. We
>    are eroding NCUC budget after all, and we should avoid being too lush at
>    the beginning, only to have to cancel the funding scheme right after...
>    - If we wish, we could also suggest this funding scheme is a try-out
>    for a year. This is somehow a special year, with the IANA transition, the
>    GNSO review, the WHOIS review, ect. -- so we can take it as a pilot here,
>    try this out for 12 months and then see how much money is left, and whether
>    we can afford to continue the program. (The same could apply to the travel
>    support policy for ICANN meetings)
>    - I wanted to add something about rotation of grantees but not sure it
>    makes sense: policy work in working group is in one's own personal
>    capacity, so people cannot be 'easily replaced'. Therefore I suggest we
>    don't include this 'rule' but strive to create or encourage diversity
>    - What about postponing reimbursement only after the receipt of the
>    blog post? Too though on people who already volunteer much of their time
>    and energies?
>
> In addition, I propose to restructure the Travel Support Policy Page (
> http://www.ncuc.org/governance/travel-policy/), currently under
> 'Governance', as follows:
>
> - move the section under 'Participate'
>
> - have a generic page with the following intro text:
>
>
>  [start]
>
> *NCUC provides support to its members to participate to ICANN and
> ICANN-related meetings. *
>
> *Two such policies are currently in place:*
>
>    - *Travel Support Policy to attend ICANN meetings**: It is designed to
>    enable selected members to take part in an ICANN meeting. Up to two members
>    are supported per each ICANN meeting. Read the terms and conditions here
>    (link1). *
>
>
>    - *Policy Advocacy Funding (or 'Travel Support Policy to enable policy
>    work**'): Occasionally, NCUC might be able to provide ad-hoc financial
>    support for NCUC members who are heavily engaged in **ICANN-related
>    working groups gathering away from general ICANN meet**ings. Read the
>    terms and conditions here (link2).*
>
> [/end]
>
>
>  By clicking on link1, one gets access to the Travel Support Policy we
> already have in place.
>
> By clicking on link2, one is directed to the new policy advocacy scheme.
>
>
>  What do you think?
>
> Comments, suggestions, and general help are very much welcome.
>
> Best, Stefania
>
>
>
>
>
>
>
>
>
> The information transmitted is intended only for the person or entity to
> which it is addressed and may contain confidential and/or privileged
> material. Any review, retransmission, dissemination, distribution,
> forwarding, or other use of, or taking of any action in reliance upon, this
> information by persons or entities other than the intended recipient is
> prohibited without the express permission of the sender. If you received
> this communication in error, please contact the sender and delete the
> material from any computer.
>
> _______________________________________________
> NCUC-EC mailing list
> NCUC-EC at lists.ncuc.org
> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.ncuc.org/pipermail/ncuc-ec/attachments/20150313/c61513bb/attachment.html>