[NCUC-EC] BA incidental expense for budgetary consideration

Sun Jul 5 19:46:41 CEST 2015

@PeterThe dinners are not alot of money. I think it is quite in order to make a realistic provision for a dinner from NCUC funds. It is good for networking and getting members together. 
RgdsGrace

From: seekcommunications at hotmail.com
To: william.drake at uzh.ch; stefania.milan at eui.eu
Date: Mon, 6 Jul 2015 01:43:08 +0800
CC: ncuc-ec at lists.ncuc.org
Subject: Re: [NCUC-EC] BA incidental expense for budgetary consideration

Hi Bill, Hi Stefania,
Since we could not anticipate or set a fixed amount of money (a minimum or maximum limit) for incidental expenses in ICANN meetings, I am thinking that when people get together outside of meetings for dinners, how about going Dutch? It is easy and transparent enough, like we did in Washington with NPOC people. After all, we could avoid all people saying that we consume the NCUC money for dinners (though not much in amount). Let's go Dutch.
My thoughts.
BestPeter
From: william.drake at uzh.ch
Date: Sun, 5 Jul 2015 11:05:18 -0500
To: Stefania.Milan at EUI.eu
CC: ncuc-ec at lists.ncuc.org
Subject: Re: [NCUC-EC] BA incidental expense for budgetary consideration

understood. I think approving a minor expense online post hoc is as transparent as approving one ex ante. it’s still in the record if anyone cares.

BD

On Jul 5, 2015, at 11:02 AM, Milan, Stefania <Stefania.Milan at EUI.eu> wrote:It was just a proposal, Bill. I always like to know the "boundaries" of potential actions tone taken.. and transparency is key as NCUC grows bigger and bigger. My two cents, though. No need to follow up if so desired by the group. Ciao, Stefi

Da: William Drake <william.drake at uzh.ch>
Inviato: domenica 5 luglio 2015 17.30
A: Milan, Stefania
Cc: Exec. Comm
Oggetto: Re: [NCUC-EC] BA incidental expense for budgetary consideration Personally I don’t see the need to bureaucratize this all that much. We wouldn’t know in advance of each meeting whether there will be a dinner to fund or how much would be needed, so ex ante allocations seem unnecessary. It’s not that hard to do what we just did, bill approve reimburse…
Bill
On Jul 5, 2015, at 9:39 AM, Milan, Stefania <Stefania.Milan at EUI.eu> wrote:Hi Bill, everyoneI of course support the move, too. I suggest, however, to try to "streamline" the process, by allocating a maximum amount to be used to this end in similar occasions. Again, this is not to complicate things but to improve transparency on the one hand, and facilitate reimbursement on the other. Am I becoming such a big policy fan? <OutlookEmoji-��.png>What do you think?Stefania

Da: ncuc-ec-bounces at lists.ncuc.org <ncuc-ec-bounces at lists.ncuc.org> per conto di PeterGreen <seekcommunications at hotmail.com>
Inviato: domenica 5 luglio 2015 05.34
A: william.drake at uzh.ch
Cc: ncuc-ec at lists.ncuc.org
Oggetto: Re: [NCUC-EC] BA incidental expense for budgetary consideration Hi Bill, Hi folks,
I think no problem. Each time we need a bit of money to get people together outside of the meetings.My support.
BestPeter

From: caribe at entropia.blog.br
Date: Thu, 2 Jul 2015 15:51:55 -0300
To: william.drake at uzh.ch
CC: ncuc-ec at lists.ncuc.org
Subject: Re: [NCUC-EC] BA incidental expense for budgetary consideration

No objection for this, also this would occur on Dublin, I suggest to allocate previously the budget for this event.

Em 02/07/2015, às 15:46, William Drake escreveu:Hi
After the successful LAC civil society outreach meeting in BA on Saturday 20 June, a group of members who’d spoken at the event went out to dinner.  Paying the bill turned out to be complicated because everyone had different currencies and credit cards and the waiters were looking stressed, so Treasurer Milton and myself made an executive decision to put it on his credit card for reimbursement by NCUC.  Since the amount of money involved ($240) was small, we’d done the same thing after the Washington DC outreach meeting in January, and the diners had after all shown up and done work for NCUC, this seemed like a reasonable decision.
For significant expenses it’d be inappropriate but for a mere $240 I suggest we save time on mail cycles and follow a “if there are no objections” approval rule.  So if there are no objections by Saturday, let’s consider it approved and Milton can reimburse himself, ok?
Thanks much
Bill

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