[NCUC-EC] (Virtual) 2nd EC Meeting of 2015

[William Drake]

Hi

> On Apr 14, 2015, at 3:04 PM, Milan, Stefania <Stefania.Milan at EUI.eu> wrote:
> 
> Dear Bill and EC colleagues
> 
> apologies for the late reply, but with the Global CyberSpace Conference coming up, the time for policy advocacy is temporarily shrunk. 
> 
> I have a few minor amendments to the minutes of our virtual 2nd meeting, and a question--my approval pending on these been satisfied. 
> 
> 1) Re: 3. Reimbursements Under the Revised Travel Policy. I would like to add the following sentence after "terms of the revised travel policy": ", and make the decisions public on the NCUC website (including the names of the funded individuals and the reason for traveling)". Transparency is key, as not every member reads our list. 

You said on 9 April that you approved the text of the new travel policy, and I’ve announced it to everyone and had Maryam post it to the website.  We will of course announce on list who gets travel support, and anyone who cares will be far more likely to see the announcement on there than on the website anyway.  

> 
> 2) Re: 5. Misc​. There appears to be something missing in bullet point 4. 

inadvertent period and bullet point breaking the prior sentence, can fix thanks
> 
> And, finally, the question: I am a tad confused by what stated in 4.  Management of ICANN Travel Slots. While the text reflects closely my preferences, it does NOT reflect the way we selected people to fund for Buenos Aires. Decisions are taken, but we should reflect this discrepancy in the minutes from the meeting. A sentence would do. 

I was trying to diplomatically sidestep this tiny detail, do we really need to discuss it and put it in the minutes?

Please suggest a sentence that suits you and then we can spend another week trying to approve the minutes.

Thanks

Bill
> 
> My approval is pending on these adjustments being made--if you agree, of course!
> Best, Stefania
> 
> 
> ----------------------
> Stefania Milan, PhD
> Data J Lab || Tilburg University, the Netherlands || datajlab.nl <http://datajlab.nl/> ||
> The Citizen Lab || Munk School of Global Affairs, University of Toronto || citizenlab.org <http://citizenlab.org/> ||
> Internet Policy Observatory || Annenberg School for Communication, University of Pennsylvania || globalnetpolicy.org <http://globalnetpolicy.org/> ||
> European University Institute || www.protestsurvey.eu/ <http://www.protestsurvey.eu/> ||
> Center for Media and Communication Studies, Central European University || www.cmcs.ceu.hu <http://www.cmcs.ceu.hu/> ||
> International Association for Media and Communication Research - International Council member and Co-Chair, Communication Policy Task Force || www.iamcr.org <http://www.iamcr.org/> ||
> Executive Committee, Non-Commercial User Constituency, ICANN
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> 
> fingerprint: 7606 4526 3D24 20B2 C850  EA42 A497 CB70 04B5 A3B
> 
> 
> Da: ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org> <ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org>> per conto di PeterGreen <seekcommunications at hotmail.com <mailto:seekcommunications at hotmail.com>>
> Inviato: martedì 14 aprile 2015 03.35
> A: william.drake at uzh.ch <mailto:william.drake at uzh.ch>
> Cc: ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
> Oggetto: Re: [NCUC-EC] (Virtual) 2nd EC Meeting of 2015
>  
> All Approve, for my part!
> 
> (Sorry for passing the deadline.)
> 
> Best
> Peter
> 
> From: rballeste at stu.edu <mailto:rballeste at stu.edu>
> To: william.drake at uzh.ch <mailto:william.drake at uzh.ch>; ncuc-ec at lists.ncuc.org <mailto:ncuc-ec at lists.ncuc.org>
> Date: Mon, 13 Apr 2015 16:19:37 +0000
> Subject: Re: [NCUC-EC] (Virtual) 2nd EC Meeting of 2015
> 
> +1 Approve.
> 
> 
> Roy
> 
> 
> From: ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org> <ncuc-ec-bounces at lists.ncuc.org <mailto:ncuc-ec-bounces at lists.ncuc.org>> on behalf of William Drake <william.drake at uzh.ch <mailto:william.drake at uzh.ch>>
> Sent: Monday, April 13, 2015 10:26 AM
> To: Exec. Comm
> Subject: Re: [NCUC-EC] (Virtual) 2nd EC Meeting of 2015
>  
> would be good to hear from others, deadline has passed
> 
> On Apr 13, 2015, at 4:13 PM, João Carlos Rebello Caribé <caribe at entropia.blog.br <mailto:caribe at entropia.blog.br>> wrote:
> 
> I approve too.
> 
> Em 10/04/2015, às 07:14, William Drake escreveu:
> 
> Hello
> 
> As discussed previously, let’s do an asynchronous virtual EC meeting just to create a formal record of recent decisions. Minutes will be posted when we’re done.  Please indicate you approval, or suggest modifications you think should be made prior. Let’s please do this by tomorrow, Sunday latest.
> 
> 
> 
> Executive Committee meeting, 2/2015
> 
> Location: Executive Committee Mailing List
> 
> Time: 10-12 April 2015
> 
> Participants:
> 
> Bill Drake (NCUC Chair)
> Roy Balleste (EC North America representative)
> João Carlos Caribé (EC South American representative)
> Grace Githaiga (EC African representative)
> Peter Green/ Zuan Zhang 张 钻(EC Asian representative)
> Stefania Milan (EC European representative)
> 
> Agenda:
> 
> 1. Budget
> 
> The EC noted with great appreciation the Public Interest Registry’s currently in process contribution of $15,000.00, and asked the Treasurer to provide it with an updated statement of our account once this has been posted.
> 
> 2. Revised Travel Policy
> 
> The EC reaffirmed its decision taken on the list 9-10 April to approve and post the revised Travel Policy.  The call for proposals for the Buenos Aires meeting shall be posted to the members list in the next few days.
> 
> 3. Reimbursements Under the Revised Travel Policy
> 
> The EC reaffirmed its decisions taken on the list in March to reimburse the applicable itemized expenses of Edward Morris for his travel to the Istanbul meeting of the CCWG on accountability; and of Stephanie Perrin for her travel to the Seoul meeting of data commissions, where ICANN policies were discussed.  These reimbursements shall be processed in accordance with the terms of the revised travel policy.
> 
> 4.  Management of ICANN Travel Slots
> 
> The EC reaffirmed its decisions taken on the list in March to formally follow the practice that had evolved ad hoc in recent years with respect the management of the three travel slots ICANN provides to the constituency per ICANN meeting.  The first slot shall go to the Chair, who must run the Constituency Day meeting and any outreach or other constituency meetings, and represent NCUC in meetings with the SOACSGC chairs, the Board, etc.  For the other two slots, the first priority shall remain supporting members who are actively engaged in important work that will take place at a given meeting, be it intra-constituency managerial work or external policy work.  If slots remain after this organizational needs assessment, the support will rotated among elected (and as advisable, appointed) representatives so everyone gets a chance to participate and deepen their engagement.  
> 
> 5. Misc.
> 
> The EC noted with satisfaction a number of recent constituency-level activities, including
> The launching of the member-driven project to translate the NCUC outreach Brochure into multiple languages.
> The launching of the Members Blog space on the website.
> The the appointment of Peter Green/ Zuan Zhang 张 钻 to serve as a Pilot Program Coordinator for ICANN's CROPP.
> program, and the open call for CROPP proposals from constituency members.
> The integration of NCUC website results into searches begun on the ICANN website.
> The constituency’s response letter to the initial draft of the GNSO Review study.
> The submission of a FY15 ICANN budget request to attend the annual IGF meeting, and the submission to the IGF of two NCUC and one NCSG workshop proposals (in addition to multiple individual submissions by members).
> The effective ICANN pilot program providing part-time staff support to the NCUC, and the helpful assistance of Maryam Bakoshi in this context.
> 
> Adjournment
> 
> 
> 
> 

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