[NCUC-EC] [PLEASE REPLY] travel policy [text]

[Balleste, Roy]

Looks good.

Roy

From: ncuc-ec-bounces at lists.ncuc.org [mailto:ncuc-ec-bounces at lists.ncuc.org] On Behalf Of William Drake
Sent: Wednesday, September 24, 2014 11:00 AM
To: Stefania Milan
Cc: Exec. Comm; Milton Mueller
Subject: Re: [NCUC-EC] [PLEASE REPLY] travel policy [text]
Importance: High

Hi

On Sep 22, 2014, at 7:27 PM, Milan, Stefania <Stefania.Milan at EUI.eu<mailto:Stefania.Milan at EUI.eu>> wrote:


Dear EC + Milton

here goes the revised travel policy, as discussed in the list.
Please check carefully (especially native speakers), and amend as needed.

So ok I have cleaned up the English, made other little tweaks, and deleted the process type language that would be better in the minutes, since this will be a standing document on the website.

The text is fundamentally consistent with what those of us in Istanbul agreed and others have said here on the list. Am I missing anything that needs fixing, or can we post this to the website tomorrow?

Bill

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Starting with the February 2015 ICANN meeting in Marrakech, the NCUC will make available from its own raised funds up to USD $4,000 per ICANN meeting in order to facilitate the in-person attendance of one to two NCUC members.

At least two months prior to each ICANN meeting, the NCUC Executive Committee (EC) will send a call for proposals to the ncuc-discuss list inviting applications.

To receive NCUC travel support, applicants must be NCUC members in good standing who:

1.  Voted in the previous year's NCUC election, if eligible at the time;

2.  Are actively and verifiably engaged in NCUC's work, for example constituency governance, NCUC/NCSG policy discussions, or GNSO Working Groups;

3.  Need to be at a given meeting because the above mentioned work will be advanced there;

4.  Agree to participate in the NCUC, NCSG and GNSO meetings to be held during the meeting;

5.  Agree to write a brief post-trip report for the NCUC website reflecting on the meeting's main developments of relevance to NCUC;

6.  Did not receive NCUC funding to attend the immediately previous ICANN meeting, unless exceptional circumstances require their presence at two consecutive meetings.

Applications should address each of the above points and are to be submitted via email to the NCUC Chair.  The EC will review the applications and strive to announce its decisions no later than six weeks prior to the meeting in question in order to facilitate travel planning.

Successful applicants will be eligible for support of USD $2,000 per person.  They will be solely responsible for making their own travel, accommodation, visa, and other arrangements.  If the total cost of their trip will be in excess of USD $2,000, the applicants will be solely responsible for obtaining any supplementary financing that is needed.  If the cost of their travel and accommodation is less than USD $2,000, they may apply the remaining funds to incidental expenses.

Normally the funding will be provided by wire transfer after the trip upon submission of travel and accommodation receipts to the NCUC Treasurer.  In exceptional circumstances (i.e. involving otherwise unmanageable financial hardship) it may be possible to provide the transfer in advance upon submission of a paid airline ticket receipt and confirmed hotel booking.



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