[NCUC-EC] Change to Hotel Reservations for NCUC Covered Travelers to Singapore

[Brenden Kuerbis]

Thanks Bill, our "chairs" work knows no bounds.


On Wed, Mar 12, 2014 at 5:54 AM, William Drake <william.drake at uzh.ch> wrote:
> Ok news from your administrative assistant and nominal ‘chair.’
>
> So after much back and forth with ICANN travel over people’s travel and
> hotel arrangements etc it turns out that they finally agree that the 8th
> travel slot we were promised months ago really does exist, but it is an
> admin hassle for it to go to Marilia who is making her own hotel
> arraignments and isn’t a ‘covered traveler.’  So what we’ve agreed is that
> ICANN will instead cover Brenden for Saturday 22nd, and NCUC will cover
> Marilia for the 19th instead.  Marilia, per the instructions I sent on the
> mail list months ago, you’ll need to write an invoice and give it with a
> copy of your room reservation/payment to Milton for reimbursement.
> Hopefully you are not planning to stay at the Shangri La.
>
> Brenden, with ICANN now covering you from the 22nd, I assume you just need
> the 20th and 21st from NCUC, right?
>

Actually starting the 19th (as indicated below in your email to
Joseph), because I arrive 12:45AM on the 20th.  Mar 19-Mar 27 is what
Joseph had me down for as of yesterday.


-- B

> Ok, back to the conference bibliography et al.
>
> Bill
>
> Begin forwarded message:
>
> From: ICANN Constituency Travel <constituency-travel at icann.org>
> Subject: Re: Hotel Reservations for NCUC Covered Travelers to Singapore
> Date: March 12, 2014 at 10:45:59 AM GMT+1
> To: William Drake <william.drake at uzh.ch>
> Cc: Glen de Saint Géry <Glen at icann.org>, ICANN Constituency Travel
> <constituency-travel at icann.org>
>
> Sold! I’ll indicate on Brenden’s records that we will cover 1 night. Would
> you be able to confirm with Marilia that NCUC will be taking care of her 1
> night? Additionally, I’ll send Brenden a note saying that we will cover his
> extra night.
>
> Best wishes,
>
> Joseph de Jesus
> Travel Support Coordinator
>
> Diane Schroeder, Joseph de Jesus
> Constituency Travel Team
>
> ICANN
> 12025 Waterfront Drive, Suite 300
> Los Angeles, CA  90094-2536
>
> email: constituency-travel at icann.org
>
> From: William Drake <william.drake at uzh.ch>
> Date: Wednesday, March 12, 2014 at 2:38 AM
> To: Joseph de Jesus <constituency-travel at icann.org>
> Cc: Glen de Saint Gery <Glen at icann.org>
> Subject: Re: Hotel Reservations for NCUC Covered Travelers to Singapore
>
> Hi
>
> Thanks Joseph.  Yes, the deal was that none of our other covered travelers
> needed the extra night, so I offered it to Marilia.  I had assumed you could
> just make a one night reservation at her hotel on ICANN’s dime.  If that’s
> administratively problematic, my apologies.  There could be another option.
> Brenden Kuerbis is our NomCom rep this year.  ICANN is paying for his hotel
> from Sunday 23rd, but he needs to come early to attend NCUC’s conference, so
> we were going to pay his hotel out of our account the 19th, 20th, 21st.  If
> it is easier for you because he’s a Nomcom covered traveler, you could cover
> his night of the 21st and then NCUC would take care of Marilia.
>
> Up to you, whatever is easiest on you.
>
> Best
>
> Bill
>
>
>
> On Mar 12, 2014, at 10:14 AM, ICANN Constituency Travel
> <constituency-travel at icann.org> wrote:
>
> Hi Bill,
>
> Clarified it and we’re all set to go! I’ve changed Avri and David Cake’s
> reservation. Additionally, I’ve contacted Marilia. Not sure what we are
> going to do with her extra night since she’s not a fully funded traveler.
>
> Best wishes,
>
> Joseph de Jesus
> Travel Support Coordinator
>
> Diane Schroeder, Joseph de Jesus
> Constituency Travel Team
>
> ICANN
> 12025 Waterfront Drive, Suite 300
> Los Angeles, CA  90094-2536
>
> email: constituency-travel at icann.org
>
> From: William Drake <william.drake at uzh.ch>
> Date: Sunday, March 9, 2014 at 3:01 AM
> To: Joseph de Jesus <constituency-travel at icann.org>
> Cc: Glen de Saint Gery <Glen at icann.org>
> Subject: Re: Hotel Reservations for NCUC Covered Travelers to Singapore
>
> Hi
>
> On Mar 8, 2014, at 7:52 PM, ICANN Constituency Travel
> <constituency-travel at icann.org> wrote:
>
> Hi Bill,
>
> To confirm, I am still waiting for the hotel confirmations to be provided to
> me. Once I am in receipt, I will send them out. I believe I should be
> getting them next week. We typically send out hotel confirmations a week
> before the meeting so we should be on target still.
>
>
> Okydoky we’ll sit tight.  But can’t you tell me if it’s Swisshotel so I can
> reply to dangling emails about where to organize meetings?
>
>
> I definitely have the travelers below on point:
>
> William Drake    william.drake at uzh.ch[NCUC Ldr]
> Stefania Milan   Stefania.Milan at EUI.eu[NCUC Ldr]
> Grace Githaiga  ggithaiga at hotmail.com[NCUC Ldr]
> Pranesh Prakesh  pranesh at cis-india.org[NCUC ExComm]
>
> However,  I have not received authorization to extend the following
> travelers. I will confirm this with Rob and Glen to be sure.
>
>
> Could you please?  I’ve sent you twice the messages in which Rob reconfirmed
> the decision from Xavier’s shop to allocate budget support for 8 travel
> slots for an extra night of hotel, which we allocated as 5 for the people
> about and 3 for the people below.  I cannot understand why messages from Rob
> saying yes that is the deal are not sufficient for this purpose, he’s the
> contact on these issues. If you want me to drag Xavier into it I can, but it
> seems a bit silly to bug him with implementation details given that he long
> ago made a determination of the issue and the info’s been passed down the
> chain.  Is it that you don’t trust Rob’s messages, or what?  It’s a little
> frustrating Joseph, I’m doing a million pro bono admin things for this
> meeting at the same time I’m trying to teach at a university, and having to
> keep following up to reconfirm prior reconfirmations is just not a good use
> of my time.  And these people are traveling in a week.
>
> Thanks
>
> Bill
>
>
> 5.  Avri Doria <avri at acm.org> is GNSO Council so CT is handling her flight
> and hotel reservations.  Could CT please also book her for one night extra
> of hotel, the 19th, on the conference budget line?
>
> 6.  David Cake <dave at difference.com.au> is GNSO Council so CT is handling
> his flight and hotel reservations.  Could CT please also book him for one
> night extra of hotel, the 19th, on the conference budget line?
>
> 7.  Marília Maciel <marilia.maciel at fgv.br> will make her own flight and
> hotel reservations.  She will get one night extra of hotel, the 19th, on the
> conference budget line.
>
> Let me know if you have any additional questions.
>
> Best wishes,
>
> Joseph de Jesus
> Travel Support Coordinator
>
> Diane Schroeder, Joseph de Jesus
> Constituency Travel Team
>
> ICANN
> 12025 Waterfront Drive, Suite 300
> Los Angeles, CA  90094-2536
>
> email: constituency-travel at icann.org
>
> From: William Drake <william.drake at uzh.ch>
> Date: Saturday, March 8, 2014 at 2:45 AM
> To: Joseph de Jesus <constituency-travel at icann.org>
> Cc: William Drake <william.drake at uzh.ch>
> Subject: Hotel Reservations for NCUC Covered Travelers to Singapore
>
> Hi Joseph
>
> Hope you are not too far underwater like I am.  14 hours a day of typing not
> a healthy lifestyle...
>
> My newbie EC members are kind of wondering about their hotel arrangements,
> first ICANN meetings and they don’t know how stuff works.  For my part, I’m
> getting on a plane in ten days and don’t have a confirmed reservation yet,
> which is mildly inconvenient as I’m trying to plan meetings with people.  Am
> I correct in assuming that our four covered travelers (below) will be in the
> Swisshotel, me from the 19th, the others from the 20th?  And that we’ll be
> getting confirmation mails this week?
>
> Thanks much
>
> Bill
>
> PS: persons 5-7 below also hopefully coordinated...
>
>
> On Feb 24, 2014, at 9:28 PM, William Drake <william.drake at uzh.ch> wrote:
>
>
>
> On Feb 16, 2014, at 1:57 AM, William Drake <william.drake at uzh.ch> wrote:
>
> Hi
>
> Hope everyone is doing well.  We have yet to start on the travel for myself
> and the covered members of the NCUC Exec. Committee (and NCUC's conference
> program committee, for hotels).  With the meeting just a month away and NCUC
> holding a pre-conference on Friday 21 March which requires us to come early,
> on separate budget allocations, probably we should get this going, no?
>
> On Jan 31, 2014, at 2:18 PM, William Drake <william.drake at uzh.ch> wrote:
>
>
> [RH]  Yes, please provide Glen with four names.  In parentheses after each
> name please indicate "NCUC Ldr" or "NCUC ExComm" so that we can distinguish
> which budget line we are using.
>
>
> William Drake    william.drake at uzh.ch[NCUC Ldr]
> Stefania Milan   Stefania.Milan at EUI.eu[NCUC Ldr]
> Grace Githaiga  ggithaiga at hotmail.com[NCUC Ldr]
> Pranesh Prakesh  pranesh at cis-india.org[NCUC ExComm]
>
>
> So that’s for the flights, but it gets more complicated from there because
> we have seven people to book for extra hotel nights on a third budget line,
> the allocation for the conference.  Sorry, I don’t know the internal code
> for that.
>
> On Feb 3, 2014, at 5:15 PM, Robert Hoggarth <robert.hoggarth at icann.org>
> wrote:
>
> Closing the loop on the hotel room nights - Joseph advises that the room
> rates is 310 USD, thus that leaves 8 hotel night slots (rather than 10) that
> would be available to arrange.
>
>
> So 8 hotel slots with me taking two and 6 others taking one.  Covered
> travelers then are:
>
> 1. William Drake needs a flight on the NCUC Ldr budget, leaving Geneva
> Tuesday 18th and arriving Wednesday 19th @ 6pm.  Two nights extra of hotel,
> 18th and 19th, on the conference budget.
>
> 2. Stefania Milan needs a flight on the NCUC Ldr budget, arriving Thursday
> 20th.  One night extra of hotel, the 19th, on the conference budget.
>
> 3. Grace Githaiga needs a flight on the NCUC Ldr budget, arriving Thursday
> 20th.  One night extra of hotel, the 19th, on the conference budget.
>
> 4. Pranesh Prakesh needs a flight on the NCUC ExComm meeting budget,
> arriving Thursday 20th.  One night extra of hotel, the 19th, on the
> conference budget.
>
>
> And then separately:
>
> 5.  Avri Doria <avri at acm.org> is GNSO Council so CT is handling her flight
> and hotel reservations.  Could CT please also book her for one night extra
> of hotel, the 19th, on the conference budget line?
>
> 6.  David Cake <dave at difference.com.au> is GNSO Council so CT is handling
> his flight and hotel reservations.  Could CT please also book him for one
> night extra of hotel, the 19th, on the conference budget line?
>
> 7.  Marília Maciel <marilia.maciel at fgv.br> will make her own flight and
> hotel reservations.  She will get one night extra of hotel, the 19th, on the
> conference budget line.
>
>
> These logistics make my brain hurt, so probably it’s the same for you all.
> Sorry.
>
> Thanks for your help,
>
> Bill
>
>
>
> ***********************************************
> William J. Drake
> International Fellow & Lecturer
>   Media Change & Innovation Division, IPMZ
>   University of Zurich, Switzerland
> Chair, Noncommercial Users Constituency,
>   ICANN, www.ncuc.org
> william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
>   www.williamdrake.org
> ***********************************************
>