[NCUC-EC] SINGAPORE LOGISTICS

[William Drake]

On Mar 12, 2014, at 11:10 AM, Milan, Stefania <Stefania.Milan at EUI.eu> wrote:

> Sorry Bill, I am really behind schedule with mails. 
> I will land in Singapore at 4.20 pm on the 20th. Lobby at 7pm sounds perfect to me. See you there! I suppose I can also do bar at 10pm if needed, especially with a drink.

thanks. actually maybe I should reforward the whole message, there were other action points


On Mar 8, 2014, at 11:33 AM, William Drake <wjdrake at gmail.com> wrote:

> Hi
> 
> Sorry, I’ve been pretty swamped and those of you who are new to ICANN may be a bit in the dark on some things.  Some stuff to do:
> 
> 1.  You need to register for the ICANN meeting. https://registration.icann.org.  I don’t know what the deal is, maybe a revolt against all the IG stuff from the domain industry types, or everyone simply plans to do it last minute, but at present there are only 618 people registered (not counting cc’s), whereas BA had 1,800.  Could be the smallest meeting in a decade, all the more reason we have to beat the bushes for our conference. 
> 
> 2.  Speaking of which, you also need to register for our conference….please...
> 
> 3.  Constituency Travel should provide info this week your hotel arrangements.  They’re unusually behind schedule this time and our case is complicated so patience, needed, but I’ll ping Joseph.  I assume we’ll be in the Swisshotel.
> 
> 4.  I assume we’ll all be on the ground by Thursday evening 20th.  Since we have a conference to run the next morning, it would be desirable to meet up for dinner or at least a drink so we can coordinate in advance.  Can we meet in the Swisshotel lobby at 7:30pm?  If not, the bar on the top floor at like 10:00pm?  Please let me know.
> 
> 5.  Could people please share their arrival times and communication coordinates.  If you don’t want to do it on the list then write to us all privately. You have my email and Skype, my mobile is +41 78 635 4888.  We are all on Skype pretty much continuously throughout the meeting if any questions arise, too.
> 
> 6.  Friday morning, we need to ‘person’ the door at the conference to greet people and give them name tags and the printed program, at least at the outset. I can’t do this as I have to run the meeting, so volunteers would be appreciated.  Could split it up and rotate so nobody misses too much of the conference.  Once we reach a certain threshold of people through the door may not be needed.  

This is no longer needed, I’ve asked staff to do it for us as we needed to know.
> 
> 7. Other mandatory meetings:  Saturday EC meeting and retreat will be in the Moor room 10-16:00 (Glen mistakenly refers to it as an NCSG meeting below).  Sunday NCSG PC is 16:30-18:30 in Hullet.  Tuesday Constituency Day meeting is 9:00-12:30 in Hullet.  NCSG is 13:00 to 15:00 Bras Basah, meeting with the board is 15:30 to 16:30 Padang.  Rest of the week is up to you, but there are certain things one would normally expect us all to be at, e.g. GNSO Council meetings Sunday and Wednesday, the CCWG meetings Monday and Wednesday, the Public Forum Thursday….
> 
> 8.  I am working on the schedules for the  Saturday EC meeting and retreat and Constituency Day but am blocked by slow responses from people invited to meet with us, will get back to you with these as soon as I’m able.
> 
> Any questions, let me know.
> 
> Best
> 
> Bill





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