[NCUC-EC] Change to Hotel Reservations for NCUC Covered Travelers to Singapore

William Drake william.drake at uzh.ch
Wed Mar 12 10:54:28 CET 2014 

Ok news from your administrative assistant and nominal ‘chair.’  

So after much back and forth with ICANN travel over people’s travel and hotel arrangements etc it turns out that they finally agree that the 8th travel slot we were promised months ago really does exist, but it is an admin hassle for it to go to Marilia who is making her own hotel arraignments and isn’t a ‘covered traveler.’  So what we’ve agreed is that ICANN will instead cover Brenden for Saturday 22nd, and NCUC will cover Marilia for the 19th instead.  Marilia, per the instructions I sent on the mail list months ago, you’ll need to write an invoice and give it with a copy of your room reservation/payment to Milton for reimbursement.  Hopefully you are not planning to stay at the Shangri La.

Brenden, with ICANN now covering you from the 22nd, I assume you just need the 20th and 21st from NCUC, right?  

Ok, back to the conference bibliography et al.

Bill

Begin forwarded message:

> From: ICANN Constituency Travel <constituency-travel at icann.org>
> Subject: Re: Hotel Reservations for NCUC Covered Travelers to Singapore
> Date: March 12, 2014 at 10:45:59 AM GMT+1
> To: William Drake <william.drake at uzh.ch>
> Cc: Glen de Saint Géry <Glen at icann.org>, ICANN Constituency Travel <constituency-travel at icann.org>
> 
> Sold! I’ll indicate on Brenden’s records that we will cover 1 night. Would you be able to confirm with Marilia that NCUC will be taking care of her 1 night? Additionally, I’ll send Brenden a note saying that we will cover his extra night. 
> 
> Best wishes,
> 
> Joseph de Jesus
> Travel Support Coordinator
> 
> Diane Schroeder, Joseph de Jesus
> Constituency Travel Team
> 
> ICANN
> 12025 Waterfront Drive, Suite 300
> Los Angeles, CA  90094-2536
> 
> email: constituency-travel at icann.org
> 
> From: William Drake <william.drake at uzh.ch>
> Date: Wednesday, March 12, 2014 at 2:38 AM
> To: Joseph de Jesus <constituency-travel at icann.org>
> Cc: Glen de Saint Gery <Glen at icann.org>
> Subject: Re: Hotel Reservations for NCUC Covered Travelers to Singapore
> 
> Hi
> 
> Thanks Joseph.  Yes, the deal was that none of our other covered travelers needed the extra night, so I offered it to Marilia.  I had assumed you could just make a one night reservation at her hotel on ICANN’s dime.  If that’s administratively problematic, my apologies.  There could be another option. Brenden Kuerbis is our NomCom rep this year.  ICANN is paying for his hotel from Sunday 23rd, but he needs to come early to attend NCUC’s conference, so we were going to pay his hotel out of our account the 19th, 20th, 21st.  If it is easier for you because he’s a Nomcom covered traveler, you could cover his night of the 21st and then NCUC would take care of Marilia.
> 
> Up to you, whatever is easiest on you.
> 
> Best
> 
> Bill
> 
> 
> 
> On Mar 12, 2014, at 10:14 AM, ICANN Constituency Travel <constituency-travel at icann.org> wrote:
> 
>> Hi Bill, 
>> 
>> Clarified it and we’re all set to go! I’ve changed Avri and David Cake’s reservation. Additionally, I’ve contacted Marilia. Not sure what we are going to do with her extra night since she’s not a fully funded traveler. 
>> 
>> Best wishes,
>> 
>> Joseph de Jesus
>> Travel Support Coordinator
>> 
>> Diane Schroeder, Joseph de Jesus
>> Constituency Travel Team
>> 
>> ICANN
>> 12025 Waterfront Drive, Suite 300
>> Los Angeles, CA  90094-2536
>> 
>> email: constituency-travel at icann.org
>> 
>> From: William Drake <william.drake at uzh.ch>
>> Date: Sunday, March 9, 2014 at 3:01 AM
>> To: Joseph de Jesus <constituency-travel at icann.org>
>> Cc: Glen de Saint Gery <Glen at icann.org>
>> Subject: Re: Hotel Reservations for NCUC Covered Travelers to Singapore
>> 
>> Hi
>> 
>> On Mar 8, 2014, at 7:52 PM, ICANN Constituency Travel <constituency-travel at icann.org> wrote:
>> 
>>> Hi Bill,
>>> 
>>> To confirm, I am still waiting for the hotel confirmations to be provided to me. Once I am in receipt, I will send them out. I believe I should be getting them next week. We typically send out hotel confirmations a week before the meeting so we should be on target still. 
>> 
>> Okydoky we’ll sit tight.  But can’t you tell me if it’s Swisshotel so I can reply to dangling emails about where to organize meetings?
>> 
>>> 
>>> I definitely have the travelers below on point:
>>> 
>>> William Drake    william.drake at uzh.ch[NCUC Ldr]
>>> Stefania Milan   Stefania.Milan at EUI.eu[NCUC Ldr]
>>> Grace Githaiga  ggithaiga at hotmail.com[NCUC Ldr]
>>> Pranesh Prakesh  pranesh at cis-india.org[NCUC ExComm]
>>> 
>>> However,  I have not received authorization to extend the following travelers. I will confirm this with Rob and Glen to be sure. 
>> 
>> Could you please?  I’ve sent you twice the messages in which Rob reconfirmed the decision from Xavier’s shop to allocate budget support for 8 travel slots for an extra night of hotel, which we allocated as 5 for the people about and 3 for the people below.  I cannot understand why messages from Rob saying yes that is the deal are not sufficient for this purpose, he’s the contact on these issues. If you want me to drag Xavier into it I can, but it seems a bit silly to bug him with implementation details given that he long ago made a determination of the issue and the info’s been passed down the chain.  Is it that you don’t trust Rob’s messages, or what?  It’s a little frustrating Joseph, I’m doing a million pro bono admin things for this meeting at the same time I’m trying to teach at a university, and having to keep following up to reconfirm prior reconfirmations is just not a good use of my time.  And these people are traveling in a week.
>> 
>> Thanks
>> 
>> Bill
>>> 
>>> 5.  Avri Doria <avri at acm.org> is GNSO Council so CT is handling her flight and hotel reservations.  Could CT please also book her for one night extra of hotel, the 19th, on the conference budget line?
>>> 
>>> 6.  David Cake <dave at difference.com.au> is GNSO Council so CT is handling his flight and hotel reservations.  Could CT please also book him for one night extra of hotel, the 19th, on the conference budget line?
>>> 
>>> 7.  Marília Maciel <marilia.maciel at fgv.br> will make her own flight and hotel reservations.  She will get one night extra of hotel, the 19th, on the conference budget line.
>>> 
>>> Let me know if you have any additional questions. 
>>> 
>>> Best wishes,
>>> 
>>> Joseph de Jesus
>>> Travel Support Coordinator
>>> 
>>> Diane Schroeder, Joseph de Jesus
>>> Constituency Travel Team
>>> 
>>> ICANN
>>> 12025 Waterfront Drive, Suite 300
>>> Los Angeles, CA  90094-2536
>>> 
>>> email: constituency-travel at icann.org
>>> 
>>> From: William Drake <william.drake at uzh.ch>
>>> Date: Saturday, March 8, 2014 at 2:45 AM
>>> To: Joseph de Jesus <constituency-travel at icann.org>
>>> Cc: William Drake <william.drake at uzh.ch>
>>> Subject: Hotel Reservations for NCUC Covered Travelers to Singapore
>>> 
>>> Hi Joseph
>>> 
>>> Hope you are not too far underwater like I am.  14 hours a day of typing not a healthy lifestyle...
>>> 
>>> My newbie EC members are kind of wondering about their hotel arrangements, first ICANN meetings and they don’t know how stuff works.  For my part, I’m getting on a plane in ten days and don’t have a confirmed reservation yet, which is mildly inconvenient as I’m trying to plan meetings with people.  Am I correct in assuming that our four covered travelers (below) will be in the Swisshotel, me from the 19th, the others from the 20th?  And that we’ll be getting confirmation mails this week?
>>> 
>>> Thanks much
>>> 
>>> Bill
>>> 
>>> PS: persons 5-7 below also hopefully coordinated...
>>> 
>>> 
>>> On Feb 24, 2014, at 9:28 PM, William Drake <william.drake at uzh.ch> wrote:
>>> 
>>>> 
>>>> 
>>>> On Feb 16, 2014, at 1:57 AM, William Drake <william.drake at uzh.ch> wrote:
>>>> 
>>>>> Hi 
>>>>> 
>>>>> Hope everyone is doing well.  We have yet to start on the travel for myself and the covered members of the NCUC Exec. Committee (and NCUC's conference program committee, for hotels).  With the meeting just a month away and NCUC holding a pre-conference on Friday 21 March which requires us to come early, on separate budget allocations, probably we should get this going, no? 
>>>>> 
>>>>> On Jan 31, 2014, at 2:18 PM, William Drake <william.drake at uzh.ch> wrote:
>>>>> 
>>>>>>> 
>>>>>>> [RH]  Yes, please provide Glen with four names.  In parentheses after each name please indicate "NCUC Ldr" or "NCUC ExComm" so that we can distinguish which budget line we are using.
>>>>>> 
>>>>>> 
>>>>>> William Drake    william.drake at uzh.ch[NCUC Ldr]
>>>>>> Stefania Milan   Stefania.Milan at EUI.eu[NCUC Ldr]
>>>>>> Grace Githaiga  ggithaiga at hotmail.com[NCUC Ldr]
>>>>>> Pranesh Prakesh  pranesh at cis-india.org[NCUC ExComm]
>>>>> 
>>>>> 
>>>>> So that’s for the flights, but it gets more complicated from there because we have seven people to book for extra hotel nights on a third budget line, the allocation for the conference.  Sorry, I don’t know the internal code for that.
>>>>> 
>>>>> On Feb 3, 2014, at 5:15 PM, Robert Hoggarth <robert.hoggarth at icann.org> wrote:
>>>>> 
>>>>>> Closing the loop on the hotel room nights - Joseph advises that the room rates is 310 USD, thus that leaves 8 hotel night slots (rather than 10) that would be available to arrange.
>>>>> 
>>>>> So 8 hotel slots with me taking two and 6 others taking one.  Covered travelers then are:
>>>>> 
>>>>> 1. William Drake needs a flight on the NCUC Ldr budget, leaving Geneva Tuesday 18th and arriving Wednesday 19th @ 6pm.  Two nights extra of hotel, 18th and 19th, on the conference budget.
>>>>> 
>>>>> 2. Stefania Milan needs a flight on the NCUC Ldr budget, arriving Thursday 20th.  One night extra of hotel, the 19th, on the conference budget.
>>>>> 
>>>>> 3. Grace Githaiga needs a flight on the NCUC Ldr budget, arriving Thursday 20th.  One night extra of hotel, the 19th, on the conference budget.
>>>>> 
>>>>> 4. Pranesh Prakesh needs a flight on the NCUC ExComm meeting budget, arriving Thursday 20th.  One night extra of hotel, the 19th, on the conference budget.
>>>>> 
>>>>> 
>>>>> And then separately:
>>>>> 
>>>>> 5.  Avri Doria <avri at acm.org> is GNSO Council so CT is handling her flight and hotel reservations.  Could CT please also book her for one night extra of hotel, the 19th, on the conference budget line?
>>>>> 
>>>>> 6.  David Cake <dave at difference.com.au> is GNSO Council so CT is handling his flight and hotel reservations.  Could CT please also book him for one night extra of hotel, the 19th, on the conference budget line?
>>>>> 
>>>>> 7.  Marília Maciel <marilia.maciel at fgv.br> will make her own flight and hotel reservations.  She will get one night extra of hotel, the 19th, on the conference budget line.
>>>>> 
>>>>> 
>>>>> These logistics make my brain hurt, so probably it’s the same for you all.  Sorry.
>>>>> 
>>>>> Thanks for your help,
>>>>> 
>>>>> Bill
>>>>> 
> 

***********************************************
William J. Drake
International Fellow & Lecturer
  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
Chair, Noncommercial Users Constituency, 
  ICANN, www.ncuc.org
william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
  www.williamdrake.org
***********************************************

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