[NCUC-EC] EC Meeting In Durban et al

[William Drake]

Hi

Ok it appears that five of us can make it at 3pm Sunday in the hour before the NCSG Policy Committee.  I will ask Glen for a room.  If it turns out that providing us with the full logistical package (Adobe Connect, phone bridge, staff) is problematic we may have to just Skype in Milton and Ed, we'll see.

In terms of the agenda, I would think we want to prepare the CD so that goes smoothly, particularly the org bit,

> 2. Organizational Matters  9:15 – 10:00
>  
> a.     New website update

Would it be possible on CD to display both the new live version (with just extant content transferred) AND a version showing the pages we've discussed adding, so we can encourage people to collaborate on the missing texts?

> b.     ICANN responses to & implementation of our budgetary and GNSO tool kit requests

I had thought budget decisions were on the 27 June Board agenda but apparently not.  I've written to Xavier for clarification of when to expect a smoke signal, but this item may drop.

> c.     Other projects for Q3 Durban=>Buenos Aires
>                i.         Processing of membership applications

It seems we now have a process, should we have a place on the website where we write down such agreed procedures for future reference by ECs?

>               ii.         Travel funding guidelines

We sort of have a process but people seemed to disagree when we last discussed as to whether it should be formalized and written down. I tend to think something schematic on the website in parallel with the above would be sensible. 

>             iii.         Re-establishing a Policy Committee vs. defined alternative mechanism for policy work and statements

This is the big issue we need to sort on CD (at some point we should get reoriented from internal org to doing policy stuff) that also impacts iv. big time.

>             iv.         Bylaws revision (Q3 vs. Q4)

I'd hoped we could get this going in the 3rd quarter and finalized by November for a vote in parallel with the next election.  I know Ed and Tapani really want to get it going and there are a number of others who want to be involved, both folks already signed onto the respective team and others.  We also have to deal with the staff, synching with other relevant docs, institutional history from last time, etc.  so need to sort that out.

Other Items:

*Duban Travel Allocations:  

—As agreed, we need to approve expenditures for Wilson (Wilson can you please follow up on what you're asking for in light of the prior conversation)

—Decide re: any other NCUC travelers arriving a day early to participate in the African School events.  This is one of those admin things I love being in the middle of; it's unclear whether the cheap APC hotel will have Thursday night spaces for any of our folks or if they'd have to book the extra at their ICANN conference hotels, which of course have yet to be identified.  But I've asked Constituency Travel to please try to bring in Thursday Nuno Garcia (who's replacing Ed) and Marc Perkel (who I guess is replacing Wendy on a NCSG slot…the other went to Dee Dee Halleck, who's coming later), and if that happens I'd suggest it's fair to spend a couple hundred bucks to cover their night so we have boots on the ground Friday.  Happily, it seems none of the other Friday attendees needs hotel http://www.doodle.com/ccc2uvz7hwem37xi.

*XXX  What am I missing?  My circuits are a bit overloaded…

Thanks,

Bill


On Jul 1, 2013, at 1:20 PM, William Drake <william.drake at uzh.ch> wrote:

> It would be helpful if people could respond to the poll.  Staff need to know ASAP whether we want a room with facilities, it's a bit of a thing to organize this.
> 
> Thanks
> 
> On Jun 29, 2013, at 6:31 PM, William Drake <william.drake at uzh.ch> wrote:
> 
>> Hi
>> 
>> Ok, by semi-popular demand, let's do an EC meeting in Durban.  This will allow us to do the house keeping and org planning stuff in advance of Constituency Day and make that part of the Tuesday program more concise and efficient.   Plus we can suck up any loose ends from prior conversations etc.
>> 
>> I've checked with Glen and she can get us a room with Adobe Connect and phone bridge, but I need to tell her soon when we want.  I have put up a Doodle http://www.doodle.com/fx8w2rbiakx8aths#table
>> 
>> Bearing in mind that Milton should be there and he's six hours behind Durban, I picked time slots in the late afternoon.  Ed I don't know when your surgery is but hopefully one of those two days works for you.  
>> 
>> So please do the Doodle and we'll take it from there.
>> 
>> Thanks
>> 
>> Bill
>> 
> 
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**********************************************************
William J. Drake
International Fellow & Lecturer
  Media Change & Innovation Division, IPMZ
  University of Zurich, Switzerland
Chair, Noncommercial Users Constituency, 
  ICANN, www.ncuc.org
william.drake at uzh.ch  
www.williamdrake.org
***********************************************************

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