[Ec-ncuc] Action Needed

[Carlos A. Afonso]

I guesss Ed described essential issues we will have to deal with in our 
upcoming NCUC @ICANN meeting. How to deal with these issues in an 
expedite way so we patch/restructure what needs to be?

--c.a.

On 01/08/2013 04:49 PM, Edward Morris wrote:
> This is principally addressed to members of the NCUC EC:
>
>
> Thanks to the hard work of the NCSG EC we have over a dozen new members of
> the NCSG. I've indicated a desire to help bring as many who meet our
> membership criteria and are interested into the NCUC. To do this, however,
> the EC and our Chair must act on several procedural matters.
>
>
> Our governing documents are a mess. We should deal with this as a priority.
> For now, we need to work with what we have:
>
> https://community.icann.org/display/gnsononcomstake/Bylaws+of+the+Noncommercial+Users+Constituency
>
>
> I believe this is our current structure. If I'm wrong please let me know.
> We have charters, bylaws, proposed charters, everywhere...lots of stuff out
> here in cyberspace. This particular document was posted by Robin a little
> over a year ago. Unless someone tells me otherwise I'm assuming it is
> authoritative. From these Bylaws:
>
> C.            New members shall take the following steps to notify the
> Constituency of their desire to join:
>
> 1.            Complete an application form, which can be downloaded from
> the Constituency website.
>
> 2.            Submit the filled out form and fee to the Secretary-Treasurer
> of the Constituency. Where appropriate, the form may be accompanied by a
> request for fee waiver or reduction.
>
> 3.            Designate an Official Representative and any Additional
> Representatives to the Constituency.
>
> 4.            Membership shall become complete upon notification of
> acceptance by the Constituency Chair, or the Secretary-Treasurer acting
> with the consent of the Chair.
>
> C1 is problematic. There is no downloadable application form on the
> Constituency website. I read C! to *require a completed application* form
> that should be available on our website in downloadable form. We're guilty
> of not doing that.
>
> For the interim, I'd suggest as a procedural matter  (per the Bylaw section
> that states the E.C. can:   " 2.   Establish, revise and change procedural
> rules to help in the management and operation of the Constituency")  the EC
> authorize the Secretary-Treasuer to consider as an Application any written
> communication from an NCSG member, on the mailing list or otherwise,
>   indicating a desire to become a member of the NCUC.  I'm looking for  a
> second and consent on this proposal.
>
> That presents another problem. To the best of my knowledge we do not
> currently have a Secretary - Treasurer. Per the Bylaws:
>
>
> The Secretary-Treasurer
>
> 1.            The EC shall elect a Secretary-Treasurer (ST) to assist in
> the management of the Constituency. The ST will be nominated to the EC by
> the Chair, with notification to the membership, and must be approved by a
> majority vote with at least three members voting. If three EC members fail
> to vote within two weeks of the nomination, the Chair shall appoint the ST.
>
> 2.            The ST shall process membership applications, research
> applicant organizations, and provide an initial recommendation to the
> Chairman regarding membership eligibility.
>
> 3.            The ST shall be responsible for collecting dues and any other
> appropriate fees from members, depositing such fee, managing the
> Constituency's bookkeeping and accounting, and regularly reporting to the
> Chairman regarding finances and accounts.
>
> 4.            The ST shall assist the Chairman as needed, including in the
> coordination of meetings and the timely publication of meeting notes.
>
> 5.            The ST shall be a nonvoting member of the EC, and shall be
> expected to participate in all EC meetings.
>
>
> I hope I'm wrong and someone tells me we do have a S-T. If not, this would
> be a great leadership position for one of our new members.  This seems to
> be Bill's call, with our consent, so I defer to his judgement.
>
> If I've identified some non-existent problems please let me know. Otherwise
> I hope we can get a ST appointed  and can act upon my procedural motion in
> a timely manner. I would like to get the new people involved as soon as
> possible.
>
>
> Ed
>
>
>
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