[NCUC-DISCUSS] Fwd: [council] EPDP Phase 1 RegData Implementation - Billing Contact Issue Summary

[Pedro de Perdigão Lana]

Hi everyone,

Just one doubt I had reading this: does the IRT formally have the
competence to decide issues like this? In this case, to presume the
interpretation related to a potential drafting error. Although on the
merits there is an argument for improving privacy, it looks important to
understand whether there are similar precedents in relation to past ICANN
procedures or whether this would be a new situation. If the answer is "this
is new", wouldn't referring the issue to the GNSO Council be more
(procedurally) appropriate, to avoid opening doors that would possibly
expand IRTs remit?

Cordially,

*Pedro de Perdigão Lana*
Lawyer <https://www.nic.br/>, GEDAI/UFPR <https://www.gedai.com.br/>
Researcher
PhD Candidate (UFPR), LLM in Business Law (UCoimbra)
Coordination/Board/EC @ ISOC BR <https://isoc.org.br/>, NCUC
<https://www.ncuc.org> & NCSG
<https://community.icann.org/display/gnsononcomstake/Home>(ICANN),
YouthLACIGF <https://youthlacigf.lat/>, IODA <https://ioda.org.br/> and CC
Brasil <https://br.creativecommons.net/>
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Em qui., 28 de nov. de 2024 às 09:07, Tomslin Samme-Nlar <
mesumbeslin at gmail.com> escreveu:

> Hi all
>
> Here is another summary I would like you to read and provide feedback on.
> The details are well summarised in the below message but it is regarding
> how the EPDP Phase 1 IRT believes  the billing contact data should be
> treated in the Registration Data Policy.
>
> Specifically, we as NCSG have to answer the following question: *does
> your group believe that (1) billing contact data was in scope for the EPDP
> Temp Spec policy development? If yes, does your group agree that because
> billing contact data was within the EPDP Team’s scope, (2) there was a
> drafting error in the EPDP Phase 1 Final Report because the intention of
> the recommendations, by not including a recommendation concerning the
> collection, escrow, etc of billing contact data was that the collection and
> retention of billing contact data should be optional and not mandatory?*
>
> Our NCUC members to the IRT are  Stephanie Perrin, Afi Edoh and Wisdom
> Donkor who might perhaps be able to help provide more details if anyone has
> questions.
>
> Warmly,
> Tomslin
>
>
>
> ---------- Forwarded message ---------
> From: Caitlin Tubergen via council <council at icann.org>
> Date: Thu, 28 Nov 2024 at 09:42
> Subject: [council] EPDP Phase 1 RegData Implementation - Billing Contact
> Issue Summary
> To: council at gnso.icann.org <council at gnso.icann.org>
>
>
> Dear Councilors,
>
>
>
> During the ICANN81 GNSO Council Wrap-Up
> <https://icann81.sched.com/event/1p2Gu/gnso-council-wrap-up>, Thomas
> Rickert provided an update regarding the implementation of EPDP Temp Spec
> Phase 1 recommendations. Thomas is the current GNSO Council Liaison to the
> EPDP Temp Spec Phase 1 Implementation Review Team (IRT).
>
>
>
> For background, the Registration Data Policy
> <https://www.icann.org/resources/pages/registration-data-policy-2024-02-21-en>
> was published on 21 February 2024, and the policy has an effective date of
> 21 August 2025.
>
>
>
> The EPDP Phase 1 policy recommendations
> <https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-gtld-registration-data-specs-final-2-20feb19-en.pdf>
> do not reference billing contact data, and the Registration Data Policy
> <https://www.icann.org/resources/pages/registration-data-policy-2024-02-21-en>
> also makes no reference to billing contact data.
>
>
>
> Billing contact data, however, is referenced in the Registrar
> Accreditation Agreement
> <https://www.icann.org/en/system/files/files/registrar-accreditation-agreement-21jan24-en.html>
> (RAA) in § 3.4.1.3 and in the Data Retention Specification
> <https://www.icann.org/en/system/files/files/registrar-accreditation-agreement-21jan24-en.html#data-retention>
> in §1.1.2 – §1.1.5. The billing contact data is also referenced in the
> existing Registrar Data Escrow Specifications
> <https://www.icann.org/en/system/files/files/rde-specs-09nov07-en.pdf>.
> ICANN’s publication of updated Registrar Data Escrow Specifications
> <https://www.icann.org/en/system/files/files/rde-specs-14aug24-en.pdf> in
> August triggered a discussion within the EPDP Phase 1 IRT regarding the
> Registration Data Policy’s intended impact on the RAA requirements
> concerning the billing contact data fields.
>
>
>
> Generally speaking, unless in conflict with or otherwise modified by a
> policy recommendation, current contractual requirements and consensus
> policy requirements remain in place following the publication of a new
> policy. For that reason, ICANN org informed the IRT on 8 August 2024 that
> billing contact data must still be collected and retained pursuant to
> current RAA requirements.
>
>
>
> In response, some registrar members of the IRT expressed the view that the
> absence of a reference to billing contact data was a drafting error, and
> the EPDP Team intended for the collection of billing contact data to be
> optional and not mandatory. The registrar IRT members noted the reference
> to “billing contact” within charter question b1, which provides, “b1) What
> data should registrars be required to collect for each of the following
> contacts: Registrant, Tech, Admin, Billing?” Because billing contact is
> referenced in this charter question but the EPDP Team did not provide a
> recommendation regarding mandatory (or optional) collection of the billing
> contact, the registrar position is that the billing contact is no longer
> required to be collected.
>
>
>
> On 25 September 2024, there was a special meeting of the IRT
> <https://community.icann.org/display/RDPIRT/2024-09-25+Registration+Data+Policy+Implementation+IRT+Meeting>
> to discuss the topic of billing contact. While no objection to the
> registrar view was raised during the special meeting, it is unclear at this
> stage whether this is a broadly supported view of the IRT, as the majority
> of stakeholder groups did not have IRT members present at the special
> meeting. Specifically, members from the BC, GAC, IPC, ISPCP, IPC, NCSG, and
> SSAC were not in attendance
> <https://community.icann.org/display/RDPIRT/2024-09-25+Registration+Data+Policy+Implementation+IRT+Meeting?preview=/375914530/379191359/Attendance%20Reg%20Data%20Pol%20IRT%2025%20Sep%2024.pdf>
> .
>
>
>
> It is worth noting that billing contact information is not referenced in
> the Temporary Specification, nor is it part of the RDDS specification in
> the RAA, so it could be argued that billing contact data was not in scope
> for EPDP Temp Spec Phase 1 policy development. It could also be argued that
> the drafting error was in the EPDP charter, as billing contact should not
> have been referenced since it is not part of the Temporary Specification.
> It is also worth noting that there are other elements within the RAA and
> Data Retention Specification that were not part of the Temporary
> Specification and are still required.
>
>
>
> Thomas provided a high-level overview during the wrap-up session, and
> noted that some IRT members believe this drafting error is
> noncontroversial. However, Thomas noted that in the interest of
> transparency, all Councilors should consult with their respective groups to
> ensure that others are properly informed and agree with the interpretation
> raised by the registrars within the IRT. Thomas has also requested that
> further discussion of billing contact data within the Registration Data
> Policy be added as a discussion item to the GNSO Council’s December meeting.
>
>
>
> Accordingly, please check in with your groups regarding the treatment of
> billing contact data in the Registration Data Policy
> <https://www.icann.org/resources/pages/registration-data-policy-2024-02-21-en>.
> *Specifically, does your group believe that (1) billing contact data was
> in scope for the EPDP Temp Spec policy development? If yes, does your group
> agree that because billing contact data was within the EPDP Team’s scope,
> (2) there was a drafting error in the EPDP Phase 1 Final Report because the
> intention of the recommendations, by not including a recommendation
> concerning the collection, escrow, etc of billing contact data was that the
> collection and retention of billing contact data should be optional and not
> mandatory? Note: If, as a matter of ICANN Consensus Policy this was the
> intended outcome, this interpretation would change current contractual
> requirements for registrars. *
>
>
>
> We invite Thomas and other councilors to provide additional context.
> Please feel free to provide thoughts via the list in advance of the
> December meeting, and please be prepared to discuss next steps during the
> 19 December Council meeting.
>
>
>
> Kind regards, and Happy Thanksgiving to those who celebrate,
>
> Caitlin
>
>
>
>
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