[NCUC-DISCUSS] Fwd: [gnso-chairs] Initiating the Community Dialogue on "How We Meet": Initial Ideas & Meeting Request
Sara Ali
saraaliahm639 at gmail.com
Mon Jul 29 15:26:11 CEST 2024
*Dears,*
If you allow me to share my thoughts, Firstly, speaking at the ICANN
organizational level, I would like to address the proposal for virtual
meetings, As an African citizen and region representative, it is
unfortunate to report that currently, there is nearly a 50% internet outage
in my country. Many other countries are facing and will face similar
challenges. Virtual meetings are essential when there are no alternatives,
as demonstrated during the COVID-19 period. Practically speaking we can go
back to the records and measure the productivity of the virtual meeting
compared to onsite meetings.
Secondly, regarding the optimization of travel slots, I believe it is
crucial to mention that it is an equal distribution to represent different
regions. The slots used to be saved for the region rather than the
individuals, The issue that arises is the lack of measurement for
individual performance and contribution, which is an internal matter that
can be discussed in depth. Establishing specific KPIs for every role will
ensure that every opportunity is utilized effectively.
Thank you for considering these points. I look forward to discussing them
further.
Sara Mohamed
Transport Operations Engineer
Zain SD
Mobile : +249924544994/+249912314864
Email : saraaliahm639 at gmail.com/ Sara.Amohamed at sd.zain.com
Web : www.sd.zain.com
Linkedin : https://www.linkedin.com/in/sara-ali-b485a31aa/
On Sun, 28 Jul 2024 at 02:23, Tomslin Samme-Nlar <mesumbeslin at gmail.com>
wrote:
> The criticism you wrote in your message wasn't clear but the context of
> the message gave me a general gist. However, I think balancing our
> community's need for new volunteers and at the same targeting reward (in
> terms of Funded travel) to those who deliver "noticeable hard and
> productive work" is indeed very difficult for a purely volunteer community
> such as ours. I believe our current policies on travel hoped to achieve
> this balance but like you say, it isn't perfect.
>
> I noticed that your dissatisfaction of the "how we meet" status quo is in
> the context of an organisational-wide, whole of ICANN "how we meet" status
> quo, which might pose its own challenges to this discussion in the sense
> that it is difficult to make groups that have access to private or employer
> or client funding to see this challenge in the same way the non-commercials
> see it.
>
> In my opinion, we might have a better chance at reaching solutions if we
> look at it in 2 separate streams, an ICANN organisational level solution
> stream and a stakeholder/constituency solution stream. Optimisations at
> both levels separately when combined might achieve an outcome closer to
> what you're hoping for.
>
> Warmly,
> Tomslin
>
> On Sun, 28 July 2024, 05:13 Pedro de Perdigão Lana, <
> pedrodeperdigaolana at gmail.com> wrote:
>
>> Hi everyone,
>>
>> I think NCSG and NCUC, as the group probably most affected by what I'm
>> going to write below, can contribute to a discussion of creating the
>> appropriate stimuli for funding distribution within ICANN.
>>
>> I'm not sure yet how exactly we can do that, or if this is a discussion
>> that is really interesting to us and does not pose risks of affecting the
>> non-commercial groups negatively, but there is a recurrent criticism (from
>> within and outside) that, in the same meeting, we will find a few onsite
>> funded travelers within ICANN that deliver some noticeable hard (and
>> productive!) work, a lot of them from NCSG/NCUC/NPOC, while also seeing
>> others expected to do the bare minimum (focusing more on a "good neighbor"
>> policy). However, I have no doubts that this is a really tricky and complex
>> conversation and I'm sure others have already thought of this and tried to
>> do something about it.
>>
>> With this comment, I just want to make a counterpoint of not being so
>> satisfied with the "How we meet" *status quo* and would like to see some
>> debate or research going on how to optimize the allocation of resources
>> (especially to those who are willing to really contribute and would never
>> be able to participate without financial support from ICANN) - but,
>> probably because of my inexperience and lack of knowledge of what has
>> already been tried or changed during the years, I can't think (at least for
>> now) of a concrete proposal on how to make this happen (that is not deeply
>> at risk of potentially harmful, redundant or just repeating something that
>> was already tried).
>>
>> I hope that at least raising this discussion is helpful, and left a few
>> comments on Tomslin's Google Docs a few days ago (:
>>
>> Cordially,
>>
>> *Pedro de Perdigão Lana*
>> Lawyer <https://www.nic.br/>, GEDAI/UFPR <https://www.gedai.com.br/>
>> Researcher
>> PhD Candidate (UFPR), LLM in Business Law (UCoimbra)
>> Board Member @ NCUC (ICANN) <https://www.ncuc.org/>, ISOC BR
>> <https://isoc.org.br/>, CC Brasil <https://br.creativecommons.net/> and
>> IODA <https://ioda.org.br/>
>> This message is restricted to the sender and recipient(s). If received by
>> mistake, please reply informing it.
>>
>>
>> Em seg., 15 de jul. de 2024 às 12:12, Remmy Nweke <remmyn at gmail.com>
>> escreveu:
>>
>>> Thanks Ben
>>> You have already shared my thoughts on this especially the aspect of
>>> poor internet connectivity. Well captured.
>>> ___________________
>>> REMMY NWEKE, *mNUJ, mNGE, mGOCOP, mnipr*
>>> Lead Consulting Strategist - *DigitalSENSE Africa*
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>>>
>>> On Fri, Jul 12, 2024 at 2:41 PM Benjamin Akinmoyeje <benakin at gmail.com>
>>> wrote:
>>>
>>>> Thank you, Kathy, for your question; here is an additional *personal*
>>>> assessment and opinion on the issue, in addition to Tomslin's summary in
>>>> the email I forwarded.
>>>>
>>>>
>>>> This email is a follow-up email to the document I forwarded earlier.
>>>> During the ICANN80 Kigali meeting, the chairs of SOACs met with the
>>>> ICANN Interim CEO to discuss the way the ICANN community meets and works
>>>> tagged "How We Meet" and "How We Work," especially in the face of the
>>>> global economic crisis realities.
>>>>
>>>> The meeting produced multiple suggestions and recommendations, and
>>>> ICANN staff captured them in the shared document attached (by the way, I
>>>> was not in the meeting).
>>>>
>>>> The discussion summary was about how we can streamline or adjust our
>>>> meeting logistics to fit sustainably to today's harsh economic situation
>>>> without undermining ICANN's mission and effectiveness to its remit. The
>>>> discussion centered on the need to adjust the frequency of ICANN's public
>>>> meetings or the number of sessions, the need to make Hybrid meetings more
>>>> effective, etc.
>>>>
>>>> The document has shared multiple options that could be considered.
>>>> However, some of my concerns are:
>>>>
>>>> 1. NCUC can not afford to reduce the number of representatives at ICANN
>>>> meetings because we are underrepresented in these meetings already;
>>>> 2. Virtual meetings are not effective for our community, knowing that
>>>> many are from regions struggling with Internet connections. Hence, it will
>>>> reduce the participation of our members. - we saw this during the pandemic.
>>>> 3. Finally, I am also concerned about the approach that the community
>>>> will use to arrive at the option to be implemented; I hope the process of
>>>> deciding would be a bottom-up approach.
>>>>
>>>> My call to action for members is that everyone should share their
>>>> opinions on this matter and help shape the final outcome.
>>>>
>>>>
>>>> Thank you,
>>>> Benjamin
>>>>
>>>> On Fri, Jul 12, 2024 at 3:18 PM Kathy Kleiman <Kathy at kathykleiman.com>
>>>> wrote:
>>>>
>>>>> Hi Benjamin,
>>>>>
>>>>> Tx you for sharing this posting with NCUC. Can we ask what changes
>>>>> below are of most concern (or least concern) to you as someone who has been
>>>>> closely involved in planning our NCUC meetings (thank you!) and cares
>>>>> deeply about NCUC participation?
>>>>>
>>>>> *I have the same question for all members of the NCUC Executive
>>>>> Committee (last year and newly elected). *Could you be our guides
>>>>> through the discussion of these rather significant changes? What will most
>>>>> impact NCUC information, research, comment writing, and participation?
>>>>>
>>>>> Best and tx,
>>>>>
>>>>> Kathy
>>>>> On 7/11/2024 4:27 AM, Benjamin Akinmoyeje wrote:
>>>>>
>>>>> Dear NCUC members,
>>>>> Good day, I hope you are well. I like to bring this important
>>>>> discussion to your attention.
>>>>>
>>>>> This is a community discussion about How We Meet and How We Work .
>>>>> I encourage you to read the email trail below and the attached
>>>>> documents and share your recommendations or ideas on the attached Google
>>>>> Doc.
>>>>>
>>>>> Kindly contribute your voice to this future shaping discussion.
>>>>>
>>>>> Kind regards,
>>>>> Benjamin
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> ---------- Forwarded message ---------
>>>>> From: Tomslin Samme-Nlar <mesumbeslin at gmail.com>
>>>>> Date: Thu, Jul 11, 2024 at 12:58 AM
>>>>> Subject: Fwd: [gnso-chairs] Initiating the Community Dialogue on "How
>>>>> We Meet": Initial Ideas & Meeting Request
>>>>> To: <NCSG-DISCUSS at listserv.syr.edu>
>>>>>
>>>>>
>>>>> Hi team,
>>>>>
>>>>> In our SOAC leadership meeting with Sally in Kigali, she mentioned 2
>>>>> areas where the community needs to have a dialogue on; (1) "How We Meet"
>>>>> and (2) "How We Work". Below and attached is a discussion paper from
>>>>> ICANN's Policy & Advice Development staff team to facilitate the discussion
>>>>> on dialogue #1 "How We Meet.
>>>>>
>>>>> Things will move fast since we have to send our feedback (if any) to
>>>>> gnso-chairs at icann.org by 24 July 2024. As a result, I have added this
>>>>> topic as an agenda item to our monthly policy meeting which is on Monday 15
>>>>> July at 11:30 UTC (See Andrea's email/reminder for joining details and full
>>>>> agenda). Come with some ideas please. I have also created this Google
>>>>> Doc
>>>>> <https://docs.google.com/document/d/1rQ3_P-xlb48qcy4iY4prOis4Y4O1O2a_geBfrYMuQ4Y/edit?usp=sharing>
>>>>> to solicit feedback from everyone, even if you can't make the meeting.
>>>>>
>>>>> In the paper, you will notice a number of suggestions such as:
>>>>>
>>>>> 1. Evaluate the full cycle of in-person and hybrid community
>>>>> meetings, including standalone SOAC Leadership and Strategic Planning
>>>>> meetings, targeted group meetings (such as the Contracted Parties Summit,
>>>>> the At Large Summit, and the High-Level Governmental Meeting) and similar,
>>>>> cost-intensive, travel-dependent Meetings
>>>>> 2. Review the planning by ICANN Org and the community for all
>>>>> in-person/hybrid meetings (including ICANN Public Meetings) by adopting an
>>>>> annualized, regular approach of planning for a full meeting cycle (either
>>>>> by a calendar year or a fiscal year)
>>>>> 3. Review of the current allocation of Funded Travelers to each
>>>>> ICANN Public Meeting
>>>>> 4. Reduce the number of sessions at ICANN Public Meetings, which
>>>>> could result in a reduction in the cost of travel (i.e., accommodation) and
>>>>> venue-related costs (e.g., room and equipment rentals, contractors)
>>>>> 5. Reduce or eliminate informational and training sessions at
>>>>> ICANN Public Meetings
>>>>> 6. Reduce or eliminate ICANN-hosted or ICANN-sponsored social and
>>>>> outreach events at, or associated with, an ICANN Public Meeting
>>>>> 7. Move at least one (1) upcoming ICANN Public Meeting to a
>>>>> Virtual Meeting
>>>>> 8. Review the current state of ICANN Public Meetings, with a view
>>>>> toward updating the ten-year-old ICANN Meetings Strategy (dating from 2014)
>>>>> to match current and expected future needs and budget constraints
>>>>>
>>>>> Talk to you all on Monday.
>>>>>
>>>>> Warmly,
>>>>> Tomslin
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> *From:* Mary Wong via soac-chairs <soac-chairs at icann.org>
>>>>> *Sent:* Sunday, July 7, 2024 11:58 PM
>>>>> *To:* soac-chairs at icann.org
>>>>> *Cc:* team-leaders at icann.org
>>>>> *Subject:* [EXTERNAL] [soac-chairs] Initiating the Community Dialogue
>>>>> on "How We Meet": Initial Ideas & Meeting Request
>>>>>
>>>>>
>>>>>
>>>>> *CAUTION*: This email originated from outside of the organization. Do
>>>>> not click links or open attachments unless you can confirm the sender and
>>>>> know the content is safe.
>>>>>
>>>>>
>>>>>
>>>>> Dear SOAC leaders,
>>>>>
>>>>>
>>>>>
>>>>> An action item from your informal meeting with Sally in Kigali was for
>>>>> the Policy team to facilitate a dialogue with you about “How We Meet”,
>>>>> viz., how our in-person and hybrid meetings can be optimized to ensure that
>>>>> resources (including financial, staff and community time) continue to be
>>>>> allocated appropriately to ensure the community can do its work effectively
>>>>> and efficiently, while staying within budgetary constraints. As a starting
>>>>> point for this dialogue, we have drafted the attached discussion paper with
>>>>> some initial ideas for your community’s consideration and to invite your
>>>>> suggestions for further discussion.
>>>>>
>>>>>
>>>>>
>>>>> To capitalize on the momentum of recent conversations and to
>>>>> facilitate a constructive and substantive dialogue, we’d like to suggest
>>>>> the following cadence of meetings, structured around a few foundational
>>>>> questions:
>>>>>
>>>>> - Late/end-July: first call with SOAC Chairs and Vice-Chairs to
>>>>> share feedback on agreed strategic questions
>>>>> - Mid/late August (following collation of ideas and input): second
>>>>> call to discuss and agree on concrete ideas for implementation or further
>>>>> exploration
>>>>> - End-August/early September (if agreed is needed): third call to
>>>>> review agreed way forward, including any next steps for additional (longer
>>>>> term) ideas to be discussed further
>>>>>
>>>>>
>>>>>
>>>>> The sort of strategic, foundational questions we were thinking might
>>>>> be helpful for focusing the dialogue include:
>>>>>
>>>>> - If you or your group could change one thing about how we meet
>>>>> that will facilitate efficiency in how we deliver ICANN’s mission while
>>>>> remaining sustainable into the future, what would that be?
>>>>> - What other key changes do we need to make to continue to
>>>>> ensure we can meet these goals?
>>>>>
>>>>>
>>>>>
>>>>> Thank you for your support and willingness to collaborate with us in
>>>>> seeking to improve and optimize how we meet. Assuming you are comfortable
>>>>> with the proposed approach, I’ll make sure to come back to you with some
>>>>> suggested dates for the calls. Please let me know if your group have any
>>>>> questions or would like any additional information that can assist with
>>>>> your internal discussions about this topic. Thank you!
>>>>>
>>>>>
>>>>>
>>>>> Cheers
>>>>>
>>>>> Mary
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
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