[NCUC-DISCUSS] NomCom

[Liz Orembo]

Thank you for the update Wolfang.

Is it possible to get an idea of the diversity applications in terms of
gender and regions?

On Fri, May 8, 2020 at 12:35 PM Wolfgang Kleinwächter <
wolfgang at kleinwaechter.info> wrote:

> Hi,
>
> as the NCUC Rep. in the 2020 NomCom, I want to give you an interim report,
> where we are with the NomCom process in difficult times. As you know, the
> work of the NomCom follows the principle of confidentially with regard to
> persons. But there should be as much as transparency with regard to
> process.
>
> 1. We did have a good start in Montreal, November 2019. We got a general
> briefing, went through the needed paper work, were listen to the expections
> of the chairs of the various groups (Board, CNSO, GNSO, ALAC) and what they
> do expect from candidates, selected by the NomCom in 2020. As you now, the
> NomCom is totally independent and we do not accept "instructions" from the
> Board or other ICANN officials. However, it is important for the NomCom and
> its individual members to understand, what the problems and expectations
> are in the various groups (Board, ACs and SOs). We discussed also our
> methodology and the timetable for telcos as well as general principles for
> the final selection phase, as, inter alia, diversity (gender, geography,
> skills, age etc.).
>
> 2. The Outreach was rather scuccesful. We got nearly 100 excellent
> candidates for all the seven positions (2 Board, 1 PTI, 1 CNSO, 1 GNSO, 2
> ALAC/EU/NA) from all regions of the world. The majority applied for a board
> position. Unfortunmately, the number of candidates for the two ALAC
> position was below ten. Nevertheless, there are excellent experts among the
> small number of canddiates for the ALAC positions. With other words, no
> worry. We will get good people for the two ALAC positions.
>
> 3. As for other parts of the ICANN Community, Covid-19 challenged also the
> NomCom plans and timetables. Our plan was to have a first substantial
> discussion about all the candidates in Cancun and a second F2F meeting end
> of April 2020 in Washington, D.C., to produce a "short list". All the
> meetings were cancelled. In a number of Telcos and after extensive
> consultations with the Board and ICANN Legal we developed an alternative
> plan with a number of options, moving the whole work - for the moment -
> into the virtual space with an endless chain of Zoom-Meetings.
>
> 4. The first step was a virtual polling. We tried to produce "short lists"
> of candidates for all the bodies (Board, PTI, CNSO, GNSO, ALAC) via virtual
> discussion and polling and voting online. This was a two stage process. In
> the first round every NomCom member had to give a basic "red", "yellow" or
> "green" to all the candidates. The plan was to single out candidates, which
> do not have the basic qualifications, to serve in one of the offered
> positions. Candidates, who got a majority of "red", were eliminated from
> the process, unless one NomCom member intervened and argued in favour to
> keep the candidate in the process. For the remaining candidates we started
> a so-called "soft-dive" process. Each NomCom member got three to five
> applicants for a "soft dive" into the background, the qualifications,
> strengths and weaknesses of the individual candidates, based on the
> Application Form and additional sources as websearch etc. In a series of
> telcos (two peer week and three hours each) we discussed every individual
> candidate (about 20 - 30 minutes per candidate). At the end of the
> discussion we first had a polling (which included also the non-voting
> members of the NomCom). After the polling there was a second round of
> discussion, followed by a voting of the voting Nom-Com members. We are now
> nearly at the end of this round. Our aim is to have at the end a short list
> of about 14 candidates for the board and five candidates for all the other
> positions.
>
> 5. As far as I can see it now, we have really excellent candidates for all
> positions. This will make future work even more complicated. Formally, the
> next steps will be a "deep-dive" for the remaining candidates (two Nom-Com
> members have to report to the whole NomCom about the individual candidate),
> followed by personal interviews with the candidates who make it to the
> "shortend short list". The original timetable was, that the 2020 NomCom
> will make the interviews and its final selection at the meeting during
> ICANN Kuala Lumpur in June. But as we know, there will be no F2F meetings
> in KL.
>
> 6. At this moment, it is unclear how to proceed further. As all know, who
> served in a NomCom, in the final phase there is a need for very intense
> personal and interactive communication. The general political and personal
> climate within the 2020 NomCom is excellent and we have develop something
> what can be called a "team spirit", thanks also to the excellent leadership
> by Jay, Damon and Ole and very engaged individual NomCom members. However,
> it is difficult to imagine, how we can get to a consensus in a online
> proceeding without a final F2F meeting. There are discussions between the
> NomCom leadership team and ICANN Legal, what options we have. According to
> the bylaws we have to announce the final selection two months before the
> Annual Meeting (scheduled for October 2020 in Hamburg). We have to announce
> the selection in the second half of August. There is a need for six weeks
> for due dilligence between our final selection and the final green light.
> With other words, we have to make our final decision end of June. How this
> can be achieved is an open question at the moment.
>
> I will keep you informed as soon as we have more clarity.
>
> Best wishes and stay safe.
>
> Wolfgang
>
>
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-- 

Best regards.
Liz.

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