[NCUC-DISCUSS] Intersessional meeting

[farzaneh badii]

Dear All,

For a couple of years, the noncontracted party house (NCPH, that means
Commercial stakeholder group and noncommercial stakeholder group, for some
information about NCPH refer to this page:
https://community.icann.org/display/ncph/About+Us) have been having annual
meetings separate from the main ICANN meeting. These meetings are called:
"intersessional meetings".

ICANN is asking NCPH whether they want to hold another meeting in 2018. The
last meeting which was held in 2017 in Iceland was well received by the
attendees and 100% of the attendees found the meeting useful.

The attendees of the meeting are usually the leaders and active members of
the group. This means both NCUC and NPOC Executive Committees and NCSG
Executive Committee as well as NCSG representatives on GNSO Council.
Sometimes we receive one or two travel slots to allocate to active
participants of NCUC.

There is support for the meeting from other groups.

I would like to know if you have any opinion about holding an
intersessional meeting in 2018, if you are either for or against it. In any
case please provide reasons. I will communicate your ideas and positions on
this to the organizers.

My personal opinion is that intersessional is an additional burden on the
volunteers, especially noncommercial groups, and I am not convinced that
the meeting is that beneficial for getting to know the other groups, we can
interact with the other groups in other settings. But it is not up to me to
make a decision, there has been support for the meeting from the other
groups and NCUC leaders as well. I have however informed ICANN that if
 intersessiona take place it should consider the following conditions:

1. it is held in a visa friendly country, preferably where ICANN has an
office so that it will not cost too much to hold the meeting. I think
holding the meeting last year in Iceland was too burdensome and costly.

2. I have said this before and reiterate, those who want to attend the
meeting should actively participate in its preparation, setting the agenda
and be prepared for the meeting. This means they should attend at least
some of the preparatory meetings leading up to the annual meeting. If they
are allocated the travel slot late in the process, then they should read up
on materials and contribute fully.



Please discuss until Wednesday 26 July. I will send a note to the
organizers with your comments.

Best




Farzaneh
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