[NCUC-DISCUSS] [gnso-improvem-impl-sc] Consensus Call Revised: Chair & Vice Chair Election Procedures

Tue Jun 14 13:01:26 CEST 2016

Hi,

Yes. Quite right. When working on this, the SCI was trying to make sure that there wouldn’t be any scenarios that have been unaccounted for, and also tried to design the steps in order to not impose too much of an administrative burden on the Council at a time when focus in other areas will be needed.

The thinking was that in the event of another circumstance where a Council Chair is not conclusively elected, the Council shouldn’t waste any time working out agreements on interim-leadership appointments, and should focus on working out a second election round instead (as well as conducting regular Council business as needed).

One other very significant change these recommendations will achieve if adopted is that incoming Councillors will become eligible for nomination in Council leadership. This isn’t the case now. This recommended change is accompanied by a set schedule for Council Chair elections anchored by counting back from the annual general meeting. This may require the NCSG to reconsider its own election timetable, should our SG wish to put forward an incoming councillor as a nominee for Council Chair.

Thanks.

Amr

> On Jun 13, 2016, at 2:44 AM, Rafik Dammak <rafik.dammak at GMAIL.COM> wrote:
> 
> Hi Amr,
> 
> thanks for this update. I see that the SCI is trying to list all possible scenarios and cases, but I hope that we don't have the situation again in future. the proposal looks find and exhaustive.
> 
> Best,
> 
> Rafik
> 
> 2016-06-12 22:34 GMT+09:00 Amr Elsadr <aelsadr at egyptig.org <mailto:aelsadr at egyptig.org>>:
> Hi,
> 
> At the ICANN annual general meeting last year in Dublin, the GNSO Council didn’t manage to conclusively elect a new Council Chair. The Chair ending his term at the time (Jonathan Robinson) was term-limited on the Council, so was not eligible for reelection.
> 
> Following this, the GNSO Council requested that the GNSO Standing Committee on Improvements (SCI) revise the GNSO Operating Procedures (http://gnso.icann.org/en/council/op-procedures-16feb16-en.pdf <http://gnso.icann.org/en/council/op-procedures-16feb16-en.pdf>) — specifically section 2.2, which deals with officer elections (Chair and Vice-Chairs). The SCI was asked to recommend procedures that would allow for Council Vice-Chairs (in the event of another inability to conclusively elect a Chair) to serve as “interim” Council Chairs.
> 
> The SCI is recommending changes to the operating procedures (attached to this email), which include changes to section 2.2, as well as adding a new section 2.3. This section outlines different scenarios on the Council, to ensure continuity of leadership. This is important not just for Council work to continue, but more so to have an interim Chair to oversee a second round of Chair elections.
> 
> There is still an opportunity to do more work on this if needed. I personally think it’s fine now, but would like to hear if anyone has any questions or concerns. It’s easy to miss something. :)
> 
> Thanks.
> 
> Amr 
> 
>> Begin forwarded message:
>> 
>> From: Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
>> Subject: [gnso-improvem-impl-sc] Consensus Call Revised: Chair & Vice Chair Election Procedures
>> Date: June 9, 2016 at 7:20:54 PM GMT+2
>> To: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
>> 
>> Dear SCI members,
>>  
>> As there were no objections to Amr’s suggested text, it has been included in the attached documents.  In the redline version the previous text is shown as stricken and the new text is in brackets.  In the clean document the suggested text replaces the previous text.  I hope this is clear, but please let us know if you have any questions.  The documents are attached in Word and PDF.
>>  
>> Unless otherwise requested, the deadline will continue to be Thursday, 16 June for the close of the Consensus Call.  Note that we also have a meeting at our usual time on that Thursday at 1800 UTC.  If you have not received a calendar invite or notice, please alert the GNSO Secretariat at gnso-secs at icann.org <mailto:gnso-secs at icann.org>.
>>  
>> Kind regards,
>> Julie
>>  
>> Julie Hedlund, Director, SSAC Support
>>  
>> From: <owner-gnso-improvem-impl-sc at icann.org <mailto:owner-gnso-improvem-impl-sc at icann.org>> on behalf of Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>>
>> Date: Tuesday, June 7, 2016 at 11:44 AM
>> To: Amr Elsadr <aelsadr at egyptig.org <mailto:aelsadr at egyptig.org>>
>> Cc: "gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>" <gnso-improvem-impl-sc at icann.org <mailto:gnso-improvem-impl-sc at icann.org>>
>> Subject: Re: [gnso-improvem-impl-sc] Consensus Call: Chair & Vice Chair Election Procedures
>>  
>> Many thanks Amr for this very helpful and constructive suggestion.
>>  
>> Kind regards,
>> Julie
>> 
>> Sent from my iPhone
>> 
>> On Jun 7, 2016, at 11:25 AM, Amr Elsadr <aelsadr at egyptig.org <mailto:aelsadr at egyptig.org>> wrote:
>> 
>>> Hi,
>>>  
>>> I know this in not exactly standard practice, but I would like to offer what I believe to be a friendly amendment (can’t think of a better term right now) to the language we are asking our SGs/Cs to consider.
>>>  
>>> Specifically, the last sentence in section 2.2.1 #3 reads:
>>>  
>>>> Should the House with the vacant Vice-Chair position fail to designate an interim Vice-Chair, the Designated Interim Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected.
>>>  
>>> This sentence seems applicable to me in 2.2.1 #2, but not #3. If we’re dealing with scenario 3, then there are already no vice chairs available to serve on an interim basis from either House. I believe this sentence may better serve the purpose we intended if it were something more like this:
>>>  
>>> “Should one of the Houses fail to designate an interim Vice-Chair, the designated interim Vice-Chair from the other House will serve as an interim Vice-Chair alone until a new Chair is conclusively elected.”
>>>  
>>> I hope this makes sense to folks. If there is agreement on this, perhaps we can ask for an amended document to circulate to our groups?
>>>  
>>> Thanks, and apologies for not catching this sooner.
>>>  
>>> Amr
>>>  
>>>> On Jun 2, 2016, at 11:21 PM, Julie Hedlund <julie.hedlund at icann.org <mailto:julie.hedlund at icann.org>> wrote:
>>>>  
>>>> Dear SCI members,
>>>>  
>>>> As agreed on the SCI call on 02 June, the attached document, CONSENSUS CALL-GNSO Operating Procedures Proposed Revision Chair-Vice-Chair Elections 02 June 2016, is being circulated for a formal Consensus Call.  The document is the proposed revision to the GNSO Operating Procedures to include the new text relating to Chair and Vice Chair elections.  The text includes the following suggested changes from today’s SCI call:
>>>>  
>>>> 1.       In Section 2.2 (2) delete the phrase "within the allotted time period" in the sentence “Should the House with the vacant Vice-Chair position fail to appoint an interim Vice-Chair within the allotted time period, the continuing Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected.”  Show the deletion in strikeout.
>>>> 2.       In Section 2.2 (3) delete the phrase "within the allotted time period" in the sentence “Should the House with the vacant Vice-Chair position fail to designate an interim Vice-Chair within the allotted time period, the Designated Interim Vice-Chair from the other House will serve as an Interim Vice-Chair alone until a new Chair is conclusively elected.”  Show the deletion in strikeout.
>>>> 3.       In Section 2.2 (4) insert the phrase “within the allotted time period” after “on an interim basis” in the sentence “If both Houses should fail to temporarily fill the role of Vice Chair on an interim basis, the non-voting NCA will be designated the Interim Chair to oversee the Chair election and conduct Council business until such time as a Chair is conclusively elected.”  Show the addition in brackets.
>>>>  
>>>> Background:
>>>> In its motion approved on 19 November 2015 the GNSO Council requested the SCI:
>>>> 1. To review Sections 2.2(b), (f) and (g) of the GNSO Operating Procedures with respect to clarifying: (i) the eligibility of incoming Council members to run for the position of GNSO Chair; (ii) the start and end dates and the duration of the Chair and Vice-Chair terms in accordance with the ICANN Bylaws; and (iii) the timing of publication of the election results; and
>>>> 2. To recommend a general time table for election of the GNSO Council Chair to be approved by the GNSO Council and added to the GNSO Operating Procedures.
>>>> In December 2015 the SCI created Subteam B to discuss and draft possible new procedures.  The Subteam members were: Anne Aikman-Scalese, Angie Graves, Wolf-Ulrich Knoben, and Sara Bockey.
>>>> The Subteam submitted its recommendations to the SCI to consider at its meeting during ICANN 55 in Marrakech, Morocco on 05 March 2016.
>>>> On 02 June the SCI discussed the draft revisions and asked staff to submit them to the SCI for a Consensus Call.
>>>> If there are no objections or changes received in two weeks by Thursday 16 June, the language will be presumed to be accepted by Full Consensus.
>>>>  
>>>> Best regards,
>>>>  
>>>> Julie 
>>>> Julie Hedlund, Policy Director
>>>>  
>>>>  
>>>>  
>>>>  
>>>> <CONSENSUS CALL-GNSO Operating Procedures Proposed Revision Chair-Vice-Chair Elections 02 June 2016.docx><CONSENSUS CALL-GNSO Operating Procedures Proposed Revision Chair-Vice-Chair Elections 02 June 2016.pdf>
>>> 
>>>  
> 
> 
> 
> 
> 
> 
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