[NCUC-DISCUSS] Minutes of the NCUC EC Meeting 28.01.2014

Wed Jan 29 10:12:19 CET 2014

On 29 Jan 2014, at 4:35 pm, William Drake <wjdrake at gmail.com> wrote:

> Hi David
> 
> Yes, we are acutely aware that double booking time slots is problematic.  But it’s also part of life in ICANN meetings, n’est pas?  My original budget proposal asked for support for a meeting on Thursday 20th.  But it turned out this raised a number of problems.  On our side, some EC members were finding it difficult to organize their home work schedules in a manner that would allow them to take not one (for the conference) but two extra days out of the office on top of a week long meeting.  On ICANN’s side, holding a Tuesday meeting would have big financial and staffing consequences because they'd have to secure a room outside the normal rental agreement and have people there to support, plus GNSO staffers I’d like to brief the new EC members so they can have a smoother intro to GNSO arcana were unlikely to be on the ground yet, and we’d have to use more of our allocation for extra nights of hotel, catering would have to be arranged, blah blah blah.  It appears to be much easier on everyone if we meet Saturday, and this will hopefully mean staff will allow us to reallocate a chunk of the allotted funds a bit to support a traveler instead, a matter on which I’ve been going back and forth with them for months.

	As I've been given some additional responsibilities for scheduling this meeting, I am acutely aware that scheduling around ICANN meetings is incredibly difficult and clashes are unavoidable. 

>  So I hope Saturday works.  Given that normally only a couple EC people would be at a Saturday GNSO meeting anyway, the actual lose would be negligible.  

	I was just letting you know that our plans are to give more GNSO people (and particularly SG/C leaders) some better reasons to be there. 

> And if there’s something going on in GNSO that’d be particularly interesting or important to have bodies at, we could also build a sample visit for a period into the retreat agenda.  We can coordinate on that.

	Of course, lets coordinate as much as we can. 

> 
> It’ll work out.

	I'm sure it will. 
	Cheers

		David

> 
> Bill
> 
> 
> On Jan 29, 2014, at 7:45 AM, David Cake <dave at difference.com.au> wrote:
> 
>> Regarding the EC Retreat - as the EC knows, the 22nd is generally all day GNSO Council preparatory sessions, and for the Singapore meeting I have some additional responsibilities for setting the agenda (the chair and vice-chairs each take primarily responsibility for one of the meetings, and I've been allocated Singapore). The council is considering ways to change and improve those working sessions, in particular the council is talking a lot about how to make that Saturday session in particular more of a wider GNSO session rather than being as Council focussed as it is now, with more participation by constituency/SG leadership, working group participants, etc. 
>> 
>> I'd hate for their to be sessions in which NCUC was under-represented compared to other constituencies due to timetable clashes, so I'll do what I can to keep the EC informed of timetabling.
>> 
>> Regards
>> 
>> David
>> 
>> On 29 Jan 2014, at 4:50 am, William Drake <wjdrake at gmail.com> wrote:
>> 
>>> Minutes of NCUC Executive Committee Meeting 28.01.2014, 15:00-17:00 UTC
>>> 
>>> Participants:
>>> 
>>> Carlos Affonso Pereira de Souza
>>> Roy Balleste
>>> William Drake (chair)
>>> Rafik Dammak (observer)
>>> Grace Githaiga
>>> Stefania Milan
>>> Pranesh Prakash
>>> 
>>> 
>>> 1.  Introductions  
>>> 
>>> EC members who have not will provide bio links and SIOs for ncuc.org.
>>> 
>>> 
>>> 2.  Updates & Overview of 1st Quarter Work & Annual Cycle  
>>> 
>>> Of particular note, Q1 will be fairly focused on preparations for the Singapore ICANN meeting and the Sao Paulo Internet governance meeting, as well as updates to the NCUC website and related organizational infrastructure.   In Q2 we hope to revise the bylaws for submission to the ICANN Board.  In Q3 NCUC will presumably participate in the global IGF, in Q4 we’ll prepare for elections, and support for NCUC participation in NCSG/GSNO work will run throughout.
>>> 
>>> 
>>> 3.  EC Internal 
>>> 
>>> a.  Working Methods 
>>> 
>>> The EC primarily will work online and through rough consensus, with meetings and votes only as needed.
>>> 
>>> b.  EC/Member Teams & Division of Labor 
>>> 
>>> The EC agreed that Stefania will coordinate the E-platform Team, Carlos will coordinate the Bylaws Revision Team, and Bill will coordinate the Events Team.  The Membership Affairs Team remains without a coordinator and is languishing.  The Finance Team was an unsuccessful experiment and can be abolished; financial matters will be handled by the EC directly.  
>>> 
>>> c.  Travel Funding (ICANN & NCUC)
>>> 
>>> Overview of the funding ICANN provides to constituencies for conference participation, as well as NCUC’s own (limited) ability to lend some support to EC or other members with a particularly pressing need to be at a given ICANN meeting.
>>> 
>>> d.  CROPP Funding Program
>>> 
>>> Pranesh agreed to serve this year as co-coordinator, along with Bill, of NCUC’s interface with the staff-initiated regional outreach funding program.
>>> 
>>> e.  Procedures in lieu of a Policy Committee
>>> 
>>> An outstanding question remains how to adopt policy statements and positions in lieu of a formal Policy Committee.  This matter has been raised at Constituency Day meetings and on the listservs without generating much interest in reconstituting and operationalizing a PC.  The long-standing practice of adoption via rough consensus among whomever happens to speak up on the members list has some issues and ought to be replaced in the bylaws rewrite, if not sooner.
>>> 
>>> f.  Tools (Adobe, Confluence, Skype etc.)  
>>> 
>>> EC members who have not will get Confluence accounts.
>>> 
>>> g. FY 15 Budget Requests
>>> 
>>> A number of EC members expressed interest in helping with ICANN budget requests this year.
>>> 
>>> 
>>> 4.  External Engagements
>>> 
>>> a. Appointments
>>> 
>>> The EC unanimously made the following appointments, with immediate effect:
>>> NCUC Rep. to the Public Interest Registry: Carlos Affonso Souza 
>>> NCUC Rep. to the ICANN Nominating Committee: Brenden Kuerbis
>>> NCUC Reps. to the NCSG Executive Committee: Robin Gross and Milton Mueller 
>>> NCUC Reps. to the NCSG Policy Committee: Stephanie Perrin and Marilia Maciel
>>> NCUC Reps. to the GNSO’s Standing Committee on Improvements: Amr Elsadr and David Cake 
>>> b. NCSG, CCWG, 1Net
>>> 
>>> The importance of engagement with NCSG and other groupings was highlighted.  Pranesh volunteered to help represent NCUC on the Cross-Community Working Group on IG, as had Stephanie earlier.
>>> 
>>> 
>>> 5.  Singapore Meeting 
>>> 	
>>> a.  General
>>> 
>>> The meeting’s importance for NCUC and ICANN was highlighted.
>>> 
>>> b.  Retreat + EC Meeting 
>>> 
>>> Overview of ICANN’s budgetary and logistical support for a new EC retreat to be held in Singapore, probably on 22 March.
>>> 
>>> c.  Constituency Day
>>> 
>>> Agenda TBD
>>> 
>>> d. IG Conference  
>>> 
>>> Overview of ICANN’s budgetary and logistical support for the NCUC conference to be held in Singapore on 21 March.  Invitations to participate have been sent to the Board of Directors, the GAC, the CCWG, and the SO-AC leaders list.  
>>> 
>>> e.  Conference Website
>>> 
>>> The conference site will be constructed on the NCUC site.  ICANN will separately provide the registration functionality.
>>> 
>>> 5.  Any Other Business 
>>> 
>>> N/A
>>> 
>>> 
>>> ***********************************************
>>> William J. Drake
>>> International Fellow & Lecturer
>>>   Media Change & Innovation Division, IPMZ
>>>   University of Zurich, Switzerland
>>> Chair, Noncommercial Users Constituency, 
>>>   ICANN, www.ncuc.org
>>> william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
>>>   www.williamdrake.org
>>> ***********************************************
>>> 
>>> _______________________________________________
>>> Ncuc-discuss mailing list
>>> Ncuc-discuss at lists.ncuc.org
>>> http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-discuss
>> 
> 
> ***********************************************
> William J. Drake
> International Fellow & Lecturer
>   Media Change & Innovation Division, IPMZ
>   University of Zurich, Switzerland
> Chair, Noncommercial Users Constituency, 
>   ICANN, www.ncuc.org
> william.drake at uzh.ch (direct), wjdrake at gmail.com (lists),
>   www.williamdrake.org
> ***********************************************
> 

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