[NCUC-DISCUSS] Fwd: Information About New ICANN Community Regional Outreach Pilot Program

Sat Sep 28 17:08:11 CEST 2013

Hi

The Slide Share thread prompts me to remember there are some other staff initiatives of an organizational > policy nature of relevance to NCUC that I've been meaning to mention here.  Just a bit spread thin, sorry.  Let's start with this one:

As you know, after years of seeming indifference, there's much staff activity in the Fadi era on the notion of outreach.  It's easy to be of two minds about this.  On the one hand, some of us raised outreach with board, staff, GNSO et al over and over for years, arguing that ICANN really needed for both operational and political reasons to broaden and deepen the engagement of developing country governments and stakeholders and others, and felt like we were getting nowhere.  So it's nice to see movement at last.  But on the other hand, the way outreach is being done is arguably much more centralized and staff-driven than community-oriented than one might like.  Many folks have raised this concern in the staff-run outreach group, but it's been a bit difficult.

Staff is now launching a related Community Regional Outreach Pilot Program to make funding available to each  each of the 5 At Large RALOS and each of the 5 GNSO non-contract Constituencies for 5 "regional" (three-day) outreach trips in FY14.  So if there's a big Internet governance meeting being held in say Latin America where we could get PR bang for the buck by having representative attend and fly the flag, ICANN would cover the cost.  We would be obliged to coordinate this with, in this example, ICANN's VP for LA.  The NCUC EC will designate 1-2 Pilot Program Coordinators, as required.  Anyway, this is potentially a useful thing, and we should participate in the process of evolving the program and keep an eye out for appropriate outreach opportunities.

Below is a recent message describing the launch of the program, with attachment.

Best,

Bill

Begin forwarded message:

> From: Robert Hoggarth <robert.hoggarth at icann.org>
> Subject: Information About New ICANN Community Regional Outreach Pilot Program
> Date: September 21, 2013 9:34:06 PM GMT+02:00
> To: Fatimata Seye Sylla <fsylla at gmail.com>, Tijani Ben Jemaa	<tijani.benjemaa at planet.tn>, Aziz Hilali <hilaliaziz at yahoo.fr>, Holly Raiche	<h.raiche at internode.on.net>, Fouad Bajwa <fouadbajwa at gmail.com>, Siranush Vardanyan <siranush_vardanyan at hotmail.com>, Pavan Budhrani	<pavan at registry.asia>, Wolf Ludwig <wolf.ludwig at comunica-ch.net>, Yuliya Morenets <y.morenets at againstcybercrime.eu>, José Francisco Arce <josefranciscoarce at gmail.com>, Sylvia Herlein Leite <sylvia at internautabrasil.org>, Garth Bruen	<gbruen at knujon.com>, "elisa.cooper at markmonitor.com"	<elisa.cooper at markmonitor.com>, Kristina Rosette <krosette at cov.com>, Tony Holmes <tonyarholmes at btinternet.com>, William Drake <william.drake at uzh.ch>, Marie-laure Lemineur <mllemineur at gmail.com>
> Cc: Heidi Ullrich <Heidi.Ullrich at icann.org>, Silvia Vivanco	<silvia.vivanco at icann.org>, Matt Ashtiani <matt.ashtiani at icann.org>, Janice Douma Lange <janice.lange at icann.org>, Glen de Saint Géry	<gnso-secretariat at gnso.icann.org>, David Olive <david.olive at icann.org>, Sally Costerton <sally.costerton at icann.org>, "Xavier J. Calvez"	<xavier.calvez at icann.org>, ICANN Constituency Travel	<constituency-travel at icann.org>, Pierre Dandjinou	<pierre.dandjinou at icann.org>, Veni Markovski <veni.markovski at icann.org>, Rodrigo de la Parra <rodrigo.delaparra at icann.org>, Baher Esmat	<baher.esmat at icann.org>, Nigel Hickson <nigel.hickson at icann.org>, Save Vocea	<save.vocea at icann.org>, Yu-Chuang Kuek <yuchuang.kuek at icann.org>, Jim Trengrove <jim.trengrove at icann.org>, Violet Cieri <violet.cieri at icann.org>, Mandy Carver <Mandy.Carver at icann.org>, Chris Mondini	<chris.mondini at icann.org>, Ken Bour <ken.bour at verizon.net>
> 
> Dear At Large RALO and GNSO Constituency Leaders;
>  
> The recently approved ICANN FY14 Operating Plan and Budget (FY14 OPP) includes some expanded resources for outreach and capacity-building efforts by your communities. The purpose of this note is to alert you to the availability of one of those resources, to invite you to learn more, and to ask you to partner with Staff to effectively deliver that resource to your communities over the remainder of FY14.
>  
> The ICANN Board and Senior Staff recognized in the FY14 OPP that, while organization-wide efforts are still underway to develop a comprehensive ICANN outreach strategy, it is important to give individual communities some immediate flexible support to start or continue targeted outreach efforts that support specific community outreach or recruitment strategies.
>  
> In an effort to provide that support as soon as possible and to test whether such a resource can be effectively and consistently managed on an organization-wide basis, staff was directed to develop – as a pilot program - a community regional outreach trip program to be made available to regional At-Large organizations and non-contract GNSO constituencies.
>  
> Recognizing that the formal FY14 OPP was approved almost two months into the fiscal year, staff has worked hard over the last several weeks to develop a pilot program framework that is “implementable” in the short term and “assessable” over the long term. A detailed overview of this new Community Regional Outreach Pilot Program (CROPP) is attached for your review and we have created a new wiki workspace to administer the program at https://community.icann.org/pages/viewpage.action?pageId=41900609 .   
>  
> In according with the FY14 OPP directive to Staff, the CROPP provides a framework in which each of the 5 At Large RALOS and each of the 5 GNSO non-contract Constituencies will have available 5 "regional" (three-day) outreach trips in FY14. The specific processes for how these resources are to be made available are set forth in the attached overview document and in the wiki workspace. Three critical components of the program include (1) specific pre-trip approval standards (flexibly administered by your community leadership and ICANN Regional Vice Presidents), (2) post-trip reviews and assessments and (3) an overall spirit of transparency by which all ICANN community members can observe the implementation of the program.
>  
> We invite you to read through the attached overview document, review the “developing” wiki space and email us (at Robert.hoggarth at icann.org and Janice.lange at icann.org) with any of your thoughts, comments or questions on specific aspects of the program. 
> 
> Staff will be hosting two group calls for anyone interested in talking through the program in real-time on Tuesday October 1 at 1300 UTC and 1900 UTC (specific call details to follow) and we welcome participation from you or other community representatives. We are also happy to have separate calls with each of you to discuss the program. Recordings and transcripts of the two group calls will be posted on the wiki space for all to review and the wiki will have commenting capabilities to capture more feedback. 
> 
> We are producing the attached overview document in all 6 UN languages (targeted availability next week and posted on the wiki) and we also hope to have full plug-in translation capabilities on the wiki space available as well. We expect to produce a “Frequently Asked Questions” page on the wiki so that all will benefit from individual questions that are asked, and we are planning to schedule training for program users in early October as well.
>  
> If all goes as planned, we hope to launch the CROPP on Wednesday, 9 October.  Your feedback now and throughout the course of the next eight months will help us identify areas of improvement, flag issues we have not anticipated and demonstrate whether this type of program can meet its objectives, be administered and implemented effectively and perhaps merit a longer-term budget commitment.
>  
> We are looking forward to collaborating with you all on this effort!
>  
> Best regards.
>  
> Rob Hoggarth
> Janice Douma-Lange

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