Update on plans leading up to the election

Fri Sep 2 17:19:04 CEST 2011

Hi,

1.  Nominations open for the following positions open Monday  5 September:

- 4 GNSO Council members (3 terms at 2 years and 1 term at 1 year)
- 1 NCSG Chair (1 year term)

A nomination can be either a self nomination or a nomination from another NCSG member.
A nominee needs to be a NCSG member listed on the Active members list.

To be considered complete, the nominee must submit a statement to the NCSG-discuss list indicating their qualifications for the position and a discussion of what they hope to achieve during their term.  

Nominations will close on 18 September 2011.  I will publish the nominee statements on a wiki page at that point.

2.  The lists of Active and Inactive members  have been updated as of today:

https://community.icann.org/display/gnsononcomstake/Active+Members+as+of+02+September+2011
https://community.icann.org/display/gnsononcomstake/Inactive+members+as+02+September+2011

I will update the lists again on 5 September.  Only those on the active list as of 5 September will be eligible to vote.

The Election will be scheduled to begin on 4 October 2011 (30 days after the voters list closes as per the charter)

The vote will close on 17 October 2011.

3. To decide the council member election, each voter will be asked to choose up to 4 candidates.  The 3 candidates with the most votes will be elected to the 2 year terms, while the candidate with the 4th most votes will be elected to the 1 year term.

4. The candidate with the most votes for NCSG chair will be elected.

5.  If NCSG members are interested, the NCSG Interim Chair* can initiate a SG teleconference during the weeks before the election to allow the membership to ask questions of the nominees.  My suggestion is that a doodle poll be created for the purpose and that a meeting be schedule if at least 10 people indicate they are interested in such a meeting.

6.  Those elected will assume their responsibilities at the end of the Dakar meeting: 28 October.

* As discussed earlier, once the new EC is seated, they will be responsible for electing an Interim NCSG Chair to serve until 28 October 2011.

avri

On 22 Aug 2011, at 07:47, Avri Doria wrote:

> Hi Again,
> 
> Some reminders.
> 
> 
> 1.  This week is the last week for those who were on the 18 July Active list  & who received ballot to vote on the charter.
> At last report 63% of votes have been cast.
> Ballot ends on 26 Aug
> Would be great if 100% of votes were cast.
> 
> 2. This is the last week to check-in in order to be qualified for the upcoming election.  If you have not checked-in yet, please do so if you wish to vote.
> Please: If you have not already don so sometime in the last months, Send message to avri at psg.com with the Subject: NCSG checkin (or click here)  to confirm your email address.  I will also use the bounce indication to determine wether I have a good address.
> Current lists can be found at:
>> 
>> https://community.icann.org/display/gnsononcomstake/Active+Members+as+of+16+August+2011
>> https://community.icann.org/display/gnsononcomstake/Inactive+members+as+16+August+2011
> 
> 
> 3. Nominations for 4 council member slots and 1 NCSG chair slot will open on 29 August.  Note, statement of interest will be requested of all nominees (self nomination or otherwise)
> 
> 4.Vote scheduled:  begin 29 September, end 14 October.
> 
> a.
> 
> 
> On 17 Aug 2011, at 13:36, Avri Doria wrote:
> 
>> Hi,
>> 
>> At the risk of causing confusion in the ongoing charter vote, I figured it was time to update the membership in preparation of the elections that need to take place in September.
>> 
>> To remind people of the steps/dates:
>> 
>> On 19 Jun 2011, at 04:01, Avri Doria wrote:
>> 
>>> 
>>> 
>>> Assuming that all three remain on the agenda and are approved, I see the next set of activities:
>>> 
>>> - Vote of NCSG approving the modified agenda - I would want to run this as quickly as possible.  - hence my effort to get a completed voting members list assembled.  People may remember that for our charter to be fully instantiated, it must be approved by the membership after it receives Board approval since it has changed since the NCSG last approved it.
>> 
>> We are in this process now.
>> The active and inactive lists used for the charter ballot have been moved to:
>> 
>> https://community.icann.org/display/gnsononcomstake/Active+Members+as+of+August+2011+Charter+Ballot
>> https://community.icann.org/display/gnsononcomstake/Inactive+members+as+of+August+2011+Charter+Ballot
>> 
>> The charter vote is scheduled to end on 26 August.  So please find your ballots and send them in, if you haven't already done so.
>> 
>>> 
>>> - Review and approval of the NPOC members who aren't already NCSG members to ascertain that they meet the NCSG membership requirements as defined in the NCSG charter.  
>> 
>> This is ongoing in the EC.  Rosemary Sinclair, the vice-chair of the EC is responsible for this process.
>> 
>>> 
>>> - Once the new charter is approved by the NCSG membership, assuming it is, creation of the new Executive committee according to the rules in the NCSG charter.
>> 
>>> - Nomination and election of a new NCSG chair
>>> 
>>> - Nomination and election of 4 GNSO Council members (3 @ 2 years, 1 @ 1 year)
>> 
>> This is the election for which I am now updating the Active and inactive members list.
>> 
>> https://community.icann.org/display/gnsononcomstake/Active+Members+as+of+16+August+2011
>> https://community.icann.org/display/gnsononcomstake/Inactive+members+as+16+August+2011
>> 
>>> 
>>> 
>>> We need to complete all of this before the next ICANN face to face meeting.  These steps do not necessarily all be done sequentially, though I beleive the first step, NCSG approval of the charter need to be completed as the first step. I would like to combine the final two steps into a single election.
>>> 
>> 
>> In support of that goal I proposed the following.
>> 
>> On 21 Jul 2011, at 20:21, Avri Doria wrote:
>> 
>>> I propose the following schedule for all of this.
>>> 
>>> 21 July - First Phase of Active membership checkin complete
>>> 22 July  - Second pause of Active membership checkin complete
>> 
>> Actually completed on 28 July
>> 
>>> 
>>> 1 Aug  - Charter Vote Begins
>> 
>> Actually begun on 2 August
>> 
>>> 26 Aug - Charter Vote Ends
>> 
>> Scheduled
>> 
>>> 
>>> Once the charter is approved, the Executive Committee will need to be reconstituted per the rules in the new charter.  This should be completed during September.  I propose 12 September for this milestone.  At that point since the election of a new chair will not be complete, the EC will need to elect an interim chair, as defined in the charter, to hold office until the Annual Meeting begins.
>>> 
>>> 29 August (Assuming Charter Passes) - Nominations open
>>> 12 September - Statement from all candidates to NCSG discussion list due
>>> 
>>> 19 September -  Elections Begin
>> 
>> Note according to the charter, in order to be qualified to vote in an election or any other matter, a member needs to be active as of 30 days before the election starts.
>> 
>>>>> 4.5 Member Voting Eligibility:
>>>>> 
>>>>> Any NCSG active Member who has been an active member for at least thirty (30) days before the date of the election is eligible to nominate candidates, vote in NCSG elections, and propose amendments to the NCSG Charter.
>> 
>>> 7 October - Elections Complete
>> 
>> There is a two week gap here.  There was a request by Amber Sterling to delay the start of the election by one week.  Given the state of the new membership  approval process, subject to EC oversight and agreement, I will push the start off by one week to 26 September with a termination date of 14 October.
>> 
>> New dates
>> 
>> 26 September - elections Begin
>> 14 October - elections End
>> 
>>> 
>>> 22 October Nairobi Meeting begins
>> 
>> 
>> The newly elected council members take their seats at the end of that meeting.  Although for election purposes of a new GNSO Council chair, it is possible that they will take their seats during the meeting  In this case they might be required to vote on the new GNSO Chair.  Even of they are not attending the meeting, this can be done remotely.  I am not yet certain how the GNSO Chair election is going to work.
>> 
>> a.
>> 
> 

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