Update on plans leading up to the election

[Avri Doria]

Hi,

At the risk of causing confusion in the ongoing charter vote, I figured it was time to update the membership in preparation of the elections that need to take place in September.

To remind people of the steps/dates:

On 19 Jun 2011, at 04:01, Avri Doria wrote:

> 
> 
> Assuming that all three remain on the agenda and are approved, I see the next set of activities:
> 
> - Vote of NCSG approving the modified agenda - I would want to run this as quickly as possible.  - hence my effort to get a completed voting members list assembled.  People may remember that for our charter to be fully instantiated, it must be approved by the membership after it receives Board approval since it has changed since the NCSG last approved it.

We are in this process now.
The active and inactive lists used for the charter ballot have been moved to:

https://community.icann.org/display/gnsononcomstake/Active+Members+as+of+August+2011+Charter+Ballot
https://community.icann.org/display/gnsononcomstake/Inactive+members+as+of+August+2011+Charter+Ballot

The charter vote is scheduled to end on 26 August.  So please find your ballots and send them in, if you haven't already done so.

> 
> - Review and approval of the NPOC members who aren't already NCSG members to ascertain that they meet the NCSG membership requirements as defined in the NCSG charter.  

This is ongoing in the EC.  Rosemary Sinclair, the vice-chair of the EC is responsible for this process.

> 
> - Once the new charter is approved by the NCSG membership, assuming it is, creation of the new Executive committee according to the rules in the NCSG charter.

> - Nomination and election of a new NCSG chair
> 
> - Nomination and election of 4 GNSO Council members (3 @ 2 years, 1 @ 1 year)

This is the election for which I am now updating the Active and inactive members list.

https://community.icann.org/display/gnsononcomstake/Active+Members+as+of+16+August+2011
https://community.icann.org/display/gnsononcomstake/Inactive+members+as+16+August+2011

> 
> 
> We need to complete all of this before the next ICANN face to face meeting.  These steps do not necessarily all be done sequentially, though I beleive the first step, NCSG approval of the charter need to be completed as the first step. I would like to combine the final two steps into a single election.
> 

In support of that goal I proposed the following.

On 21 Jul 2011, at 20:21, Avri Doria wrote:

> I propose the following schedule for all of this.
> 
> 21 July - First Phase of Active membership checkin complete
> 22 July  - Second pause of Active membership checkin complete

Actually completed on 28 July

> 
> 1 Aug  - Charter Vote Begins

Actually begun on 2 August

> 26 Aug - Charter Vote Ends

Scheduled

> 
> Once the charter is approved, the Executive Committee will need to be reconstituted per the rules in the new charter.  This should be completed during September.  I propose 12 September for this milestone.  At that point since the election of a new chair will not be complete, the EC will need to elect an interim chair, as defined in the charter, to hold office until the Annual Meeting begins.
> 
> 29 August (Assuming Charter Passes) - Nominations open
> 12 September - Statement from all candidates to NCSG discussion list due
> 
> 19 September -  Elections Begin

Note according to the charter, in order to be qualified to vote in an election or any other matter, a member needs to be active as of 30 days before the election starts.

>>> 4.5 Member Voting Eligibility:
>>> 
>>> Any NCSG active Member who has been an active member for at least thirty (30) days before the date of the election is eligible to nominate candidates, vote in NCSG elections, and propose amendments to the NCSG Charter.

> 7 October - Elections Complete

There is a two week gap here.  There was a request by Amber Sterling to delay the start of the election by one week.  Given the state of the new membership  approval process, subject to EC oversight and agreement, I will push the start off by one week to 26 September with a termination date of 14 October.

New dates

26 September - elections Begin
14 October - elections End

> 
> 22 October Nairobi Meeting begins


The newly elected council members take their seats at the end of that meeting.  Although for election purposes of a new GNSO Council chair, it is possible that they will take their seats during the meeting  In this case they might be required to vote on the new GNSO Chair.  Even of they are not attending the meeting, this can be done remotely.  I am not yet certain how the GNSO Chair election is going to work.

a.