Fwd: Updated Agenda for GNSO Council Meeting 5 August 2010.

[Robin Gross]

> Please note the link to the :
>
> GNSO Council meeting audiocast http://stream.icann.org/gnso/
> Please distribute this link and the agenda to all your stakeholder  
> group/constituency members
>
>
>
> http://gnso.icann.org/meetings/agenda-council-05aug10-en.htm
>
> Agenda for GNSO Council Meeting 5 August 2010.
>
> This agenda was established according to the GNSO Council Operating  
> Procedures approved 28 October 2009 for the GNSO Council.
> http://gnso.icann.org/meetings/operating-procedures-revised-draft- 
> clean-09oct09-en.pdf
>
> For convenience:
>
> * An excerpt of the ICANN Bylaws defining the voting thresholds is  
> provided in Appendix 1 at the end of this agenda.
> * An excerpt from the Council Operating Procedures defining the  
> absentee voting procedures is provided in Appendix 2 at the end of  
> this agenda.
>
> Meeting Time 15:00 UTC
>
> See the following and http://www.timeanddate.com/ for other times:
>
> 08:00 PDT; 10:00 CDT & Quito; 11:00 EDT; 12:00 Buenos Aires; 12:00  
> Brazil; 17:00 CEST; 19:00 Moscow; 20:00 Pakistan; 23:00 Hong Kong;  
> 00:00 Tokyo, 01:00 Melbourne (next day)
>
> Dial-in numbers will be sent individually to Council members.  
> Councilors should notify the GNSO Secretariat in advance if a dial  
> out call is needed.
>
> Please click on the link to join the GNSO Council Adobe Connect room
> http://icann.na3.acrobat.com/gnsocouncil/
> Please enter as a 'guest'.
>
>
> GNSO Council meeting audiocast http://stream.icann.org/gnso/
>
> Item 1: Administrative matters (10 minutes)
>
> 1.1 Roll call of Council members
>
> 1.2 Update any statements of interest
>
> 1.3 Review/amend agenda
>
> 1.4. Note the status of minutes for the previous Council meeting  
> per the GNSO Operating Procedures:
>
> • 15 July Meeting – Scheduled for approval on 28 July 2010
>
> http://gnso.icann.org/mailing-lists/archives/council/msg09389.html
>
> Item 2: OSC GNSO Improvement Recommendations (15 minutes)
>
> 2.1 Refer to motion:
>
> https://st.icann.org/gnso-council/index.cgi?5_august_motions
>
> 2.2 Read the motion (Olga Cavalli)
> 2.3 Discussion
> 2.4 Vote
> (Note that absentee voting will not be allowed for this vote.)
>
> 2.5 Action Items (if motion passes):
>
>
> • Cheat sheet for new voting procedures (Ken Bour)
> • Distribution of Constituency & Stakeholder Group Operating  
> Procedures (Glen de Saint Géry)
> • Staff will distribute a package of materials for SGs and  
> Constituencies regarding charters (Rob Hoggarth)
>
>
> Item 3: Whois Studies (20 minutes)
>
> 3.1 Refer to:
>
> • Whois Studies Report:
> http://gnso.icann.org/issues/whois/whois-studies-report-for- 
> gnso-23mar10-en.pdf
> • RFP for Proxy/Abuse Study:
> http://www.icann.org/en/announcements/announcement-2-18may10-en.htm
> • Liz Gasster's summary chart of the studies:
> http://gnso.icann.org/whois/whois-studies-chart-30jul10-en.pdf
> • Brief overview of the study choices presented by Lisa Phifer on  
> 15 July:
> http://brussels38.icann.org/meetings/brussels2010/presentation- 
> whois-report-23jun10-en.pdf
>
> 3.2 Motion to delay decision on Whois studies
>
> • Refer to motion:
> https://st.icann.org/gnso-council/index.cgi?5_august_motions
> • Discussion
> • Vote
> (Note that absentee voting will not be allowed for this.)
>
> 3.3 Motion to proceed with Study # 1 (if needed)
>
> • Refer to motion:
> https://st.icann.org/gnso-council/index.cgi?5_august_motions
> • Discussion
> • Vote
> (Note that absentee voting will not be allowed for this.)
>
> 3.4 Continuing discussion of how to proceed in selecting studies
> 3.5 Next steps?
>
> Item 4: September meeting date September 16 (scheduled date) vs.  
> September 8? (10 Minutes)
>
> • Refer to Doodle Poll results:
>
> o 8 September 11:00UTC and 15:00UTC
> http://www.doodle.com/k8ci6c69e8zb9ywq
>
> o 16 September 11:00UTC
> http://www.doodle.com/zvvzwfkd9xdp4wge
>
> • Discussion
> • Adobe Connect Poll (Kristina Nordstrom)
>
>
> Item 5: Prioritization of GNSO work (20 Minutes)
>
> 5.1 Refer to posted project ratings:
> http://gnso.icann.org/drafts/draft-work-prioritization-project-list- 
> value-ratings-23jun10-en.pdf
>
> 5.2 Key points made in the 15 July Council meeting (from meeting  
> minutes):
>
> • “. . . not a useful exercise, not much was learnt, should not  
> proceed further with the prioritization exercise.”
> • “. . . spending more time on the exercise will not accomplish  
> useful results.”
> • “It was a difficult exercise, policy matters were not  
> prioritized and the core issue, management of the workload, still  
> has not been resolved.”
> • “The exercise was intended as a first step and not intended to  
> solve the workload management; other steps are needed. The exercise  
> contributed an important degree of common awareness and dissent to  
> the group.”
> • “The prioritization process could be improved with further  
> input from the Councilors and stakeholder groups.”
> • “The exercise is important and informative from a staff  
> perspective and the Council needs to look at a two-step process  
> going forward: step one - form a small team to improve the process  
> used to date drawing on input received; step two - develop a  
> process to manage the workload with input from staff of the  
> resources being used to support each of the working groups, which  
> will reflect both staff and community efforts.”
> • “Support was expressed for continuing the prioritization work,  
> but linking it to the overall ICANN Staff and Community workload  
> and to the Budget process.”
> • “The question of available resources should be looked at in  
> context. The Vertical Integration working group as an example of  
> one that would not normally have commenced with all the work before  
> Council, yet it did and the community resources were available.”
> • “Some believe that work should be prioritized but the  
> methodology chosen is not the most appropriate or efficient.”
>
> 5.3 Next Steps
>
> • Staff Utilization Analysis targeted for 26 August meeting (Liz  
> Gasster)
> • Adobe Connect Poll Council regarding possible next steps  
> (Kristina Nordstrom):
>
> o Option 1: Spend no more time on prioritization
> o Option 2: Develop a plan for using the results to manage the  
> workload in the near term
> o Option 3: Form a drafting team with the task of developing a new  
> process
> o Option 4: Form a drafting team with the task of improving the  
> process
> o Option 5: Other? (including combinations of options 2, 3, and or 4)
>
> • Discussion?
> • Action Items
>
> Item 6: GNSO Endorsements for the AoC SSR & Whois Policies RTs (10  
> minutes)
>
> 6.1 Refer to:
>
> • GNSO AoC Reviews site: http://gnso.icann.org/aoc-reviews/
> • GNSO SSR RT site: http://gnso.icann.org/aoc-reviews/dns-ssr-en.htm
> • GNSO Whois RT site: http://gnso.icann.org/aoc-reviews/whois- 
> policies-en.htm
>
> 6.2 Key dates in the endorsement process:
>
> • 29 July – End of application period
> • 19 August – Due date for SG input (SG primary endorsements +  
> additional candidates supported for diversity purposes)
> • 26 August – Council meeting
> • 8 or 16 September – Council meeting (see agenda item 11.2 below)
> • 12 September – GNSO endorsement slate due to Selectors
>
> 6.3 Brief summary of candidates by SG for the SSR & Whois RTs (Glen  
> de Saint Géry)
> 6.4 Discussion
>
> Item 7: Vertical Integration (VI) PDP WG (10 Minutes)
>
> 7.1 Progress report (Stéphane Van Gelder)
> 7.2 Timeline
>
> • End of public comment period for Initial Report: 13 August
> • Target date for summary & analysis of public comments: 16 August
> • Target date for submission of revised Initial Report to Council:  
> 18 August
> • Deadline for submission of Initial Report to the Board for their  
> retreat: 13 September
>
> 7.3 Discussion
>
> Item 8: Registration Abuse Policies Working Group Final Report (5  
> Minutes)
>
> 8.1 Refer to:
>
> • Final Report:
> http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf
> • Summary of Recommendations
> http://gnso.icann.org/issues/rap/rap-final-report-conclusion- 
> recommendations-13jul10-en.pdf
>
> 8.2 Volunteers to develop action plan for Council consideration:
>
> • Greg Aaron, chair of the RAP WG
> • Chuck Gomes, Council Chair
> • Mikey O'Connor CBUC-RAP WG member
> • Joi White  - IPC CSG
> • David Donahue -IPC CSG
> • Berry Cob - CBUC -RAP WG member
> • Phil Corwin - CBUC -RAP WG member
> • Mary Wong - NCSG
> • Faisal Shah -RAP WG member
> • Fred Felman -RAP WG member
> • Other?
>
> 8.3 Note:
>
> • Marika Konings will provide Staff policy support for this effort.
> • An email list is up and running with all of the above subscribed.
> • The group will be polled regarding the regular time of the  
> meetings and date of the first meeting; it may be appropriate to  
> use the recurring time that the RAP group used.
>
> Item 9: Cartagena Planning (10 Minutes)
>
> 9.1 Action items from Brussels Wrap-Up Meeting
>
> • Stéphane van Gelder to take the lead, with Glen's assistance,  
> in preparing the schedule for the GNSO calendar for the Cartagena  
> meetings in December 2010.
> • Glen will follow-up with the ICANN meetings team regarding the  
> following:
>
> o Coffee should be available in close proximity to the meeting rooms.
> o Allowance should be made in the schedule for breaks between all  
> the meetings.
> o Make Adobe Connect work better with all operating systems or  
> alternatives that allow participation from Linux based systems.
> o Changing the start time of the Council meeting so that it is no  
> so early.
>
> • Wendy Seltzer will lead a group of the following volunteers to  
> develop suggested improvements to the running of the GNSO Public  
> Council meetings:
>
> o Tim Ruiz
> o Kristina Rosette
> o Wolf-Ulrich Knoben
> o Edmon Chung
> o Adrian Kinderis
> o Others?
>
> • A group will be formed to work on the GNSO Council interaction  
> with the Board.
>
> o Volunteers:
> o Terry Davis
> o David Taylor
> o Jaime Wagner
> o Zahid Jamil
> o Stéphane van Gelder
> o Others?
> o Stéphane volunteered to lead this effort.
>
> • Target date for completion of work and submission of input to  
> Stéphane & Glen for schedule planning: 15 September.
>
> 9.2 Other issues?
>
> Item 10: Drafting team for draft DNS-CERT/SSR WG charter (5 minutes)
>
> 10.1 GNSO Volunteers:
>
> • Terry Davis (NCA)
> • Rafik Dammak (NCSG)
> • Greg Aaron (RySG, Afilias)
> • Kathy Kleiman (RySG, PIR)
> • Keith Drazek (RySG, VeriSign)
> • Mike Rodenbaugh (CSG, CBUC)
> • Zahid Jamil (CSG, CBUC)
> • Rodney Joffe (RySG, NeuStar)
> • Jaime Wagner (CSG, ISCPC)
>
> 10.2 Status report (Chuck Gomes)
>
>
> Item 11: Audio-casting of Council meetings (5 minutes)
>
>
> 11.1 Refer to information sent to the Council list by Marika on 26  
> July 2010.
> 11.2 Implementation status
> 11.3 Additional feedback?
>
> Item 12: Other Business (10 minutes)
>
> 12.1 Standing committee to monitor GNSO Improvement implementation
>
> • Note: As part of the motion to approve implementation of the OSC  
> CCT recommendations, the Council resolved to convene a standing  
> committee whose role will be to monitor, coordinate, and manage the  
> continuing implementation of the various recommendations emanating  
> from the chartered GNSO Improvements Work Teams.
> • Any suggestions regarding how to do this?
>
> Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article  
> X, Section 3)
>
> 9. Except as otherwise specified in these Bylaws, Annex A hereto,  
> or the GNSO Operating Procedures, the default threshold to pass a  
> GNSO Council motion or other voting action requires a simple  
> majority vote of each House. The voting thresholds described below  
> shall apply to the following GNSO actions:
> 1. Create an Issues Report: requires an affirmative vote of more  
> than 25% vote of each House or majority of one House;
> 2. Initiate a Policy Development Process (“PDP”) Within Scope  
> (as described in Annex A): requires an affirmative vote of more  
> than 33% of each House or more than 66% of one House;
> 3. Initiate a PDP Not Within Scope: requires an affirmative vote of  
> more than 75% of one House and a majority of the other House  
> (“GNSO Supermajority”);
> 4. Approve a PDP Recommendation Without a GNSO Supermajority:  
> requires an affirmative vote of a majority of each House and  
> further requires that one GNSO Council member representative of at  
> least 3 of the 4 Stakeholder Groups supports the Recommendation;
> 5. Approve a PDP Recommendation With a GNSO Supermajority: requires  
> an affirmative vote of a GNSO Supermajority; and
> 6. Approve a PDP Recommendation Imposing New Obligations on Certain  
> Contracting Parties: where an ICANN contract provision specifies  
> that “a two-thirds vote of the council” demonstrates the  
> presence of a consensus, the GNSO Supermajority vote threshold will  
> have to be met or exceeded with respect to any contracting party  
> affected by such contract provision.
>
> Appendix 2: Absentee Voting Procedures (Council Operating  
> Procedures 4.4)
>
> Members that are absent from a meeting at the time of a vote on the  
> following items may vote by absentee ballot:
> 1. Initiate a policy development process;
> 2. Forward a policy recommendation to the Board;
> 3. Recommend amendments to the ICANN Bylaws;
> 4. Fill a position open for election.
>
> The GNSO Secretariat will provide reasonable means for transmitting  
> and authenticating absentee ballots, which could include voting by  
> telephone, e- mail, or web-based interface. Absentee ballots must  
> be submitted within 72 hours following the start of the meeting in  
> which a vote is initiated, except that, in exceptional  
> circumstances announced at the time of the vote, the Chair may  
> reduce this time to 24 hours or extend the time to 7 days. There  
> must be a quorum for the meeting in which the vote is initiated.
> ________________________________________
> Local time between March and October, Summer in the NORTHERN  
> hemisphere
> ________________________________________
> Reference (Coordinated Universal Time) 15:00UTC
> ________________________________________
> California, USA (PST) UTC-8+1DST 08:00
> Cedar Rapids, USA (CDT) UTC-6+1DST 10:00
> New York/Washington DC, USA (EDT) UTC-5+1DST 11:00
> Buenos Aires, Argentina UTC-3+0DST 12:00
> Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
> Dublin, Ireland (GMT) UTC+1DST 16:00
> Darmstadt, Germany (CET) UTC+1+1DST 17:00
> Paris, France (CET) UTC+1+1DST 17:00
> Moscow, Russian Federation (MSK) UTC+3+1DST 19:00
> Karachi, Pakistan UTC+5+0DST 20:00
> Hong Kong, China UTC+8+0DST 23:00
> Tokyo, Japan UTC+9+0DST 00:00
> Melbourne/Sydney Australia (EDT) UTC+10+0DST 01:00 next day
> ________________________________________
> The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00  
> local time (with exceptions)
>
>
>
>
>
>
>




IP JUSTICE
Robin Gross, Executive Director
1192 Haight Street, San Francisco, CA  94117  USA
p: +1-415-553-6261    f: +1-415-462-6451
w: http://www.ipjustice.org     e: robin at ipjustice.org



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