Fwd: ICANN Nairobi NO VA "remote participation" site - Update and ACTION needed!

[Robin Gross]

Begin forwarded message:

> From: "Switzer, Tim" <tim.switzer at neustar.biz>
> Date: February 25, 2010 11:59:23 AM PST
> To: "David W. Maher" <dmaher at pir.org>, <mcole at oversee.net>,  
> <craig.schwartz at icann.org>, <robin at ipjustice.org>,  
> <jscottevans at yahoo.com>, <marilynscade at hotmail.com>
> Cc: "Alexa Raad" <ARaad at pir.org>, "Gomes, Chuck"  
> <cgomes at verisign.com>, "Kane, Pat" <pkane at verisign.com>, "Neuman,  
> Jeff" <Jeff.Neuman at neustar.us>, "Song-Marshall, Judy" <Judy.Song- 
> Marshall at neustar.biz>, "James M Galvin" <jgalvin at afilias.info>,  
> <rlaplante at afilias.info>
> Subject: ICANN Nairobi NO VA "remote participation" site - Update  
> and ACTION needed!
>
>
>
> OK folks, here is an update from my email this past Monday, sorry  
> for the delay on more details……..
>
>
>
>  (BTW, could someone please this email forward to Marilyn Cade - my  
> emails somehow get blocked going thru to her  – thanks)
>
>
>
> Attached is current participation list as we know it.
>
>
>
> Action items:
>
> -          I am not going to send this note to the entire list of  
> participants, so once again, I would like to ask you to please  
> forward out to your respective groups
>
> -          Anyone wanting a hotel room needs to contact the Hyatt  
> directly via phone at (703) 709-1234 or 800-233-1234 and ask for  
> the $189 single occupancy rate via the code name “Neustar”
>
> o   Note my comment below that wireless “in the hotel room” is  
> an additional charge, although wireless in lobby / conference rooms  
> is available at no charge
>
> -          IMPORTANT POINT – you must reserve your room by 5 PM  
> EST Tuesday March 2nd – rooms reserved after that will be “as  
> available” and at the normal Hyatt rate
>
> -          If your status (coming to the meeting, hotel room or  
> not, which days, etc.) has changed from the attached spreadsheet,  
> please send a note to nova.icann at neustar.biz
>
> o   Please provide us actual names for the attached spreadsheet, it  
> would be extremely helpful if we know exactly who is coming!  J
>
> -          We’re still finalizing conference rooms and video /  
> audio but rest assured we’re comfortable that we’ve got that  
> covered and have some “on the fly” flexibility if needed
>
> -          PLEASE continue to communicate updates of any kind to  
> nova.icann at neustar.biz so that we avoid any surprises
>
>
>
> Are we missing anything?  Thanks for your patience as we work thru  
> this.
>
>
>
> Tim Switzer, VP Domain Name Registry Services
> Neustar, Inc.
> Office: +1.571.434.5733  Mobile: +1.703.627.2235
>
>
>
> From: Switzer, Tim
> Sent: Monday, February 22, 2010 12:30 PM
> To: 'David W. Maher'; 'mcole at oversee.net';  
> 'craig.schwartz at icann.org'; 'robin at ipjustice.org';  
> 'jscottevans at yahoo.com'; 'marilynscade at hotmail.com'
> Cc: 'Alexa Raad'; 'Gomes, Chuck'; 'Kane, Pat'; Neuman, Jeff; Song- 
> Marshall, Judy
> Subject: ICANN Nairobi Northern VA "remote participation" site -  
> RESEND
>
>
>
> As I think most of you are aware, The Registry Constituency is  
> planning on holding its meeting outside of Nairobi and is  
> organizing a “remote participation” site in Northern VA.
>
>
>
> Including various interested parties in this email distribution:
>
> -          David for the Registries
>
> -          Mason for the Registrars
>
> -          Robin for Noncommercial Stakeholder Group
>
> -          J. Scott for IPC
>
> -          Marilyn for the Business Constituency
>
> -          Craig for ICANN
>
>
>
> Please see details below.
>
>
>
> Three conference rooms are booked as of right now and based on  
> discussions with Mason, one is tagged for the Registry Group, one  
> for the Registrar group and one TBD.
>
>
>
> Immediate actions required:
>
> -          Need to get a headcount for a) general participation and  
> b) hotel rooms, so PLEASE forward out to your teams and follow the  
> instructions below
>
> -          If you feel there is a need for the number of conference  
> rooms beyond what we have discussed, please provide details
>
>
>
> This is kind of a new concept, is being pulled together quickly and  
> it’s really unclear how many folks could show up - so good  
> information back as soon as possible would be most appreciated.
>
>
>
> Please direct questions to nova.icann at neustar.biz.
>
>
>
> Thank you.
>
>
>
> Tim Switzer, VP Domain Name Registry Services
> Neustar, Inc.
> Office: +1.571.434.5733  Mobile: +1.703.627.2235
>
>
>
> ICANN Nairobi Meeting
>
> Northern VA “Remote Participation” Location
>
>
>
> Venue:  Hyatt Regency Reston
>
> 1800 Presidents Street
> Reston, Virginia, USA 20190
> Tel: +1 703 709 1234    Fax: +1 703 925 8295
> Maps & Directions
>
> http://reston.hyatt.com/hyatt/hotels/index.jsp
>
> The Hyatt Regency Reston is minutes from Dulles airport off the  
> Dulles Toll Road (exit 12), and is located in the Reston Town  
> Center.  FYI - Conde Nast Traveler Magazine has named this hotel a  
> Readers Choice Top 100 Hotel in the United States for 2009 and a  
> negotiated reasonable group room rate was secured.  Lot of nice  
> restaurants within walking distance.
>
>
>
> Additional Information:
>
> Ø  There will be three conference rooms starting on Saturday the  
> 6th thru Friday the 12th:
>
> o   Audio and video conferencing per the ICANN “remote  
> participation” guidelines will be available in each room as needed
>
> o   24 hour access to conference rooms (meaning Nairobi time!)
>
> o   1 conference room will hold up to 50 people
>
> o   2 conference rooms will hold up to 20 people
>
> o   A contracted person on site to assist with ICANN audio / video  
> staff as needed
>
> Ø  Breakfast, lunch, breaks will be provided at the meeting rooms  
> (food beverages, coffee)
>
> Ø  There will be complimentary Wi-Fi in the lobby and in the  
> conference rooms
>
> Ø  Wireless in the hotel room will be a separate fee of $9.95 per day
>
> Ø  A block of rooms will be available Friday, March 5 thru Friday,  
> March 12
>
> o   A “group rate” code will be provided Tuesday Feb 23rd COB
>
> o   As of now, the nightly single room rate is $189, but subject to  
> change
>
> o   Need to know ASAP approximately how many rooms will be needed  
> for each night in order to be the most cost effective with the  
> contract and not “over commit” on rooms
>
> Ø  Please send an email no later than noon EST Tuesday Feb 23rd to  
> nova.icann at neustar.biz and include:
>
> o   Your name, company and that you plan to attend for how many days
>
> o   Your affiliation (Registry, Registrar, IPC, ICANN, other)
>
> o   If you plan to book a room and include arrival and departure dates
>
>
>




IP JUSTICE
Robin Gross, Executive Director
1192 Haight Street, San Francisco, CA  94117  USA
p: +1-415-553-6261    f: +1-415-462-6451
w: http://www.ipjustice.org     e: robin at ipjustice.org



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