[ncsg-policy] NCSG Open Policy Meeting - 4 August 1300 UTC

[Mary Wong]

I apologize that I won't be able to participate on this call, though I
will be on the Council call the following day and so will greatly
appreciate any updates and comments from NCSG members that might assist
the Councillors in relation to the various action items and motions for
voting that will be discussed.
 
I'd also encourage interested members to listen in on the live
audiocast of the Council meeting. As Bill and others have said
previously, this was the result of a motion made by NCSG Councillors in
Brussels, to increase transparency and facilitate better SG
participation and decision-making. While some Council meetings can be,
shall we say, fairly dry or overly procedurally-focused, there are
numerous substantive issues that do come up - e.g. VI, the various
Review Teams, WHOIS etc. -and it will be good to be able to not only
demonstrate NCSG interest but, perhaps more significantly, help make
bottom-up consensus a stronger reality.
 
Finally, since I won't be on the NCSG call tomorrow, I thought I'd
report here that the RAP Implementation team has been established (I'm
the sole NCSG rep on it, surrounded by numerous commercial and IP
folks). Although we were due to make our first report to the Council
this Thursday, nothing much has happened (not surprising, since the
group was formed only about a week ago). I expect there'll be more
action after the Council meeting, during which the RAP-WG's Final Report
will be further discussed.
 
Thanks and cheers
Mary
 
Mary W S Wong
Professor of Law & Chair, Graduate IP Programs
Franklin Pierce Law Center
Two White Street
Concord, NH 03301
USA
Email: mwong at piercelaw.edu
Phone: 1-603-513-5143
Webpage: http://www.piercelaw.edu/marywong/index.php
Selected writings available on the Social Science Research Network
(SSRN) at: http://ssrn.com/author=437584


>>> 


From: Avri Doria <avri at ltu.se>
To:NCSG Members List <NCSG-NCUC-DISCUSS at LISTSERV.SYR.EDU>
CC:NCSG-Policy <ncsg-policy at n4c.eu>
Date: 8/1/2010 10:57 PM
Subject: [ncsg-policy] NCSG Open Policy Meeting - 4 August 1300 UTC
Hi,

I will send out an updated agenda before the meeting.

So far I see:

- Issues from the Council Agenda below
- Report on any WG Status - let me know if the group you are in is
worth talking about
- Update on the Charter and the Board
- Candidates for Review teams.  We spoke to the candidates for Whois at
the last meeting.  If the candidates for the Stability and Security are
on the call we speak with them.
- Other policy issues?
- other?

Remember the Council meeting can not be listened to in audiocast -
Thursday 5 August at 1500 UTC

GNSO Council meeting audiocast http://stream.icann.org/gnso/

a.


Begin forwarded message:



From: Glen de Saint Géry <Glen at icann.org>
Date: 30 July 2010 19:30:32 EDT
To: liaison6c <liaison6c at gnso.icann.org>
Subject: [liaison6c] Updated Agenda for GNSO Council Meeting 5 August
2010.

Please note the link to the :
GNSO Council meeting audiocast http://stream.icann.org/gnso/
Please distribute this link and the agenda to all your stakeholder
group/constituency members
http://gnso.icann.org/meetings/agenda-council-05aug10-en.htm

Agenda for GNSO Council Meeting 5 August 2010.

This agenda was established according to the GNSO Council Operating
Procedures approved 28 October 2009 for the GNSO Council.
http://gnso.icann.org/meetings/operating-procedures-revised-draft-clean-09oct09-en.pdf
For convenience:
* An excerpt of the ICANN Bylaws defining the voting thresholds is
provided in Appendix 1 at the end of this agenda.
* An excerpt from the Council Operating Procedures defining the
absentee voting procedures is provided in Appendix 2 at the end of this
agenda.
Meeting Time 15:00 UTC

See the following and http://www.timeanddate.com/ for other times:
08:00 PDT; 10:00 CDT & Quito; 11:00 EDT; 12:00 Buenos Aires; 12:00
Brazil; 17:00 CEST; 19:00 Moscow; 20:00 Pakistan; 23:00 Hong Kong; 00:00
Tokyo, 01:00 Melbourne (next day)
Dial-in numbers will be sent individually to Council members.
Councilors should notify the GNSO Secretariat in advance if a dial out
call is needed.
Please click on the link to join the GNSO Council Adobe Connect room
http://icann.na3.acrobat.com/gnsocouncil/
Please enter as a 'guest'.


GNSO Council meeting audiocast http://stream.icann.org/gnso/
Item 1: Administrative matters (10 minutes)
1.1 Roll call of Council members
1.2 Update any statements of interest
1.3 Review/amend agenda
1.4. Note the status of minutes for the previous Council meeting per
the GNSO Operating Procedures:
• 15 July Meeting – Scheduled for approval on 28 July 2010 

http://gnso.icann.org/mailing-lists/archives/council/msg09389.html 

Item 2: OSC GNSO Improvement Recommendations (15 minutes)

2.1 Refer to motion:

https://st.icann.org/gnso-council/index.cgi?5_august_motions

2.2 Read the motion (Olga Cavalli)
2.3 Discussion
2.4 Vote
(Note that absentee voting will not be allowed for this vote.)
2.5 Action Items (if motion passes):

• Cheat sheet for new voting procedures (Ken Bour)
• Distribution of Constituency & Stakeholder Group Operating Procedures
(Glen de Saint Géry)
• Staff will distribute a package of materials for SGs and
Constituencies regarding charters (Rob Hoggarth)

Item 3: Whois Studies (20 minutes)
3.1 Refer to:
• Whois Studies Report: 
http://gnso.icann.org/issues/whois/whois-studies-report-for-gnso-23mar10-en.pdf

• RFP for Proxy/Abuse Study: 
http://www.icann.org/en/announcements/announcement-2-18may10-en.htm
• Liz Gasster's summary chart of the studies:
http://gnso.icann.org/whois/whois-studies-chart-30jul10-en.pdf 
• Brief overview of the study choices presented by Lisa Phifer on 15
July: 
http://brussels38.icann.org/meetings/brussels2010/presentation-whois-report-23jun10-en.pdf
3.2 Motion to delay decision on Whois studies
• Refer to motion: 
https://st.icann.org/gnso-council/index.cgi?5_august_motions 
• Discussion
• Vote
(Note that absentee voting will not be allowed for this.)
3.3 Motion to proceed with Study # 1 (if needed)
• Refer to motion: 
https://st.icann.org/gnso-council/index.cgi?5_august_motions 
• Discussion
• Vote
(Note that absentee voting will not be allowed for this.)
3.4 Continuing discussion of how to proceed in selecting studies
3.5 Next steps?
Item 4: September meeting date September 16 (scheduled date) vs.
September 8? (10 Minutes)
• Refer to Doodle Poll results:
o 8 September 11:00UTC and 15:00UTC
http://www.doodle.com/k8ci6c69e8zb9ywq
o 16 September 11:00UTC
http://www.doodle.com/zvvzwfkd9xdp4wge
• Discussion
• Adobe Connect Poll (Kristina Nordstrom)

Item 5: Prioritization of GNSO work (20 Minutes)
5.1 Refer to posted project ratings: 
http://gnso.icann.org/drafts/draft-work-prioritization-project-list-value-ratings-23jun10-en.pdf

5.2 Key points made in the 15 July Council meeting (from meeting
minutes):
• “. . . not a useful exercise, not much was learnt, should not proceed
further with the prioritization exercise.”
• “. . . spending more time on the exercise will not accomplish useful
results.”
• “It was a difficult exercise, policy matters were not prioritized and
the core issue, management of the workload, still has not been
resolved.”
• “The exercise was intended as a first step and not intended to solve
the workload management; other steps are needed. The exercise
contributed an important degree of common awareness and dissent to the
group.”
• “The prioritization process could be improved with further input from
the Councilors and stakeholder groups.”
• “The exercise is important and informative from a staff perspective
and the Council needs to look at a two-step process going forward: step
one - form a small team to improve the process used to date drawing on
input received; step two - develop a process to manage the workload with
input from staff of the resources being used to support each of the
working groups, which will reflect both staff and community efforts.”
• “Support was expressed for continuing the prioritization work, but
linking it to the overall ICANN Staff and Community workload and to the
Budget process.”
• “The question of available resources should be looked at in context.
The Vertical Integration working group as an example of one that would
not normally have commenced with all the work before Council, yet it did
and the community resources were available.”
• “Some believe that work should be prioritized but the methodology
chosen is not the most appropriate or efficient.”
5.3 Next Steps
• Staff Utilization Analysis targeted for 26 August meeting (Liz
Gasster)
• Adobe Connect Poll Council regarding possible next steps (Kristina
Nordstrom):
o Option 1: Spend no more time on prioritization 
o Option 2: Develop a plan for using the results to manage the workload
in the near term
o Option 3: Form a drafting team with the task of developing a new
process
o Option 4: Form a drafting team with the task of improving the
process
o Option 5: Other? (including combinations of options 2, 3, and or 4)
• Discussion?
• Action Items
Item 6: GNSO Endorsements for the AoC SSR & Whois Policies RTs (10
minutes)
6.1 Refer to:
• GNSO AoC Reviews site: http://gnso.icann.org/aoc-reviews/ 
• GNSO SSR RT site: http://gnso.icann.org/aoc-reviews/dns-ssr-en.htm
• GNSO Whois RT site:
http://gnso.icann.org/aoc-reviews/whois-policies-en.htm
6.2 Key dates in the endorsement process:
• 29 July – End of application period
• 19 August – Due date for SG input (SG primary endorsements +
additional candidates supported for diversity purposes)
• 26 August – Council meeting
• 8 or 16 September – Council meeting (see agenda item 11.2 below)
• 12 September – GNSO endorsement slate due to Selectors
6.3 Brief summary of candidates by SG for the SSR & Whois RTs (Glen de
Saint Géry)
6.4 Discussion

Item 7: Vertical Integration (VI) PDP WG (10 Minutes)
7.1 Progress report (Stéphane Van Gelder)
7.2 Timeline
• End of public comment period for Initial Report: 13 August
• Target date for summary & analysis of public comments: 16 August
• Target date for submission of revised Initial Report to Council: 18
August
• Deadline for submission of Initial Report to the Board for their
retreat: 13 September
7.3 Discussion

Item 8: Registration Abuse Policies Working Group Final Report (5
Minutes)

8.1 Refer to:
• Final Report:
http://gnso.icann.org/issues/rap/rap-wg-final-report-29may10-en.pdf
• Summary of Recommendations
http://gnso.icann.org/issues/rap/rap-final-report-conclusion-recommendations-13jul10-en.pdf
8.2 Volunteers to develop action plan for Council consideration:
• Greg Aaron, chair of the RAP WG
• Chuck Gomes, Council Chair
• Mikey O'Connor CBUC-RAP WG member 
• Joi White  - IPC CSG 
• David Donahue -IPC CSG 
• Berry Cob - CBUC -RAP WG member 
• Phil Corwin - CBUC -RAP WG member 
• Mary Wong - NCSG 
• Faisal Shah -RAP WG member 
• Fred Felman -RAP WG member 
• Other?
8.3 Note:
• Marika Konings will provide Staff policy support for this effort.
• An email list is up and running with all of the above subscribed.
• The group will be polled regarding the regular time of the meetings
and date of the first meeting; it may be appropriate to use the
recurring time that the RAP group used.
Item 9: Cartagena Planning (10 Minutes)
9.1 Action items from Brussels Wrap-Up Meeting
• Stéphane van Gelder to take the lead, with Glen's assistance, in
preparing the schedule for the GNSO calendar for the Cartagena meetings
in December 2010.
• Glen will follow-up with the ICANN meetings team regarding the
following:
o Coffee should be available in close proximity to the meeting rooms.
o Allowance should be made in the schedule for breaks between all the
meetings.
o Make Adobe Connect work better with all operating systems or
alternatives that allow participation from Linux based systems.
o Changing the start time of the Council meeting so that it is no so
early.
• Wendy Seltzer will lead a group of the following volunteers to
develop suggested improvements to the running of the GNSO Public Council
meetings:
o Tim Ruiz
o Kristina Rosette
o Wolf-Ulrich Knoben
o Edmon Chung
o Adrian Kinderis
o Others?
• A group will be formed to work on the GNSO Council interaction with
the Board.
o Volunteers:
o Terry Davis 
o David Taylor 
o Jaime Wagner 
o Zahid Jamil 
o Stéphane van Gelder 
o Others? 
o Stéphane volunteered to lead this effort.
• Target date for completion of work and submission of input to
Stéphane & Glen for schedule planning: 15 September.
9.2 Other issues?

Item 10: Drafting team for draft DNS-CERT/SSR WG charter (5 minutes)
10.1 GNSO Volunteers:
• Terry Davis (NCA) 
• Rafik Dammak (NCSG) 
• Greg Aaron (RySG, Afilias) 
• Kathy Kleiman (RySG, PIR) 
• Keith Drazek (RySG, VeriSign) 
• Mike Rodenbaugh (CSG, CBUC) 
• Zahid Jamil (CSG, CBUC) 
• Rodney Joffe (RySG, NeuStar)
• Jaime Wagner (CSG, ISCPC)
10.2 Status report (Chuck Gomes)

Item 11: Audio-casting of Council meetings (5 minutes)

11.1 Refer to information sent to the Council list by Marika on 26 July
2010.
11.2 Implementation status
11.3 Additional feedback?

Item 12: Other Business (10 minutes)

12.1 Standing committee to monitor GNSO Improvement implementation
• Note: As part of the motion to approve implementation of the OSC CCT
recommendations, the Council resolved to convene a standing committee
whose role will be to monitor, coordinate, and manage the continuing
implementation of the various recommendations emanating from the
chartered GNSO Improvements Work Teams.
• Any suggestions regarding how to do this?
Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X,
Section 3)
9. Except as otherwise specified in these Bylaws, Annex A hereto, or
the GNSO Operating Procedures, the default threshold to pass a GNSO
Council motion or other voting action requires a simple majority vote of
each House. The voting thresholds described below shall apply to the
following GNSO actions:
1. Create an Issues Report: requires an affirmative vote of more than
25% vote of each House or majority of one House;
2. Initiate a Policy Development Process (“PDP”) Within Scope (as
described in Annex A): requires an affirmative vote of more than 33% of
each House or more than 66% of one House;
3. Initiate a PDP Not Within Scope: requires an affirmative vote of
more than 75% of one House and a majority of the other House (“GNSO
Supermajority”);
4. Approve a PDP Recommendation Without a GNSO Supermajority: requires
an affirmative vote of a majority of each House and further requires
that one GNSO Council member representative of at least 3 of the 4
Stakeholder Groups supports the Recommendation;
5. Approve a PDP Recommendation With a GNSO Supermajority: requires an
affirmative vote of a GNSO Supermajority; and
6. Approve a PDP Recommendation Imposing New Obligations on Certain
Contracting Parties: where an ICANN contract provision specifies that “a
two-thirds vote of the council” demonstrates the presence of a
consensus, the GNSO Supermajority vote threshold will have to be met or
exceeded with respect to any contracting party affected by such contract
provision.
Appendix 2: Absentee Voting Procedures (Council Operating Procedures
4.4)
Members that are absent from a meeting at the time of a vote on the
following items may vote by absentee ballot:
1. Initiate a policy development process;
2. Forward a policy recommendation to the Board;
3. Recommend amendments to the ICANN Bylaws;
4. Fill a position open for election.
The GNSO Secretariat will provide reasonable means for transmitting and
authenticating absentee ballots, which could include voting by
telephone, e- mail, or web-based interface. Absentee ballots must be
submitted within 72 hours following the start of the meeting in which a
vote is initiated, except that, in exceptional circumstances announced
at the time of the vote, the Chair may reduce this time to 24 hours or
extend the time to 7 days. There must be a quorum for the meeting in
which the vote is initiated.
________________________________________
Local time between March and October, Summer in the NORTHERN
hemisphere
________________________________________
Reference (Coordinated Universal Time) 15:00UTC
________________________________________
California, USA (PST) UTC-8+1DST 08:00
Cedar Rapids, USA (CDT) UTC-6+1DST 10:00
New York/Washington DC, USA (EDT) UTC-5+1DST 11:00
Buenos Aires, Argentina UTC-3+0DST 12:00
Rio de Janeiro/Sao Paulo Brazil UTC-3+0DST 12:00
Dublin, Ireland (GMT) UTC+1DST 16:00
Darmstadt, Germany (CET) UTC+1+1DST 17:00
Paris, France (CET) UTC+1+1DST 17:00
Moscow, Russian Federation (MSK) UTC+3+1DST 19:00
Karachi, Pakistan UTC+5+0DST 20:00
Hong Kong, China UTC+8+0DST 23:00
Tokyo, Japan UTC+9+0DST 00:00
Melbourne/Sydney Australia (EDT) UTC+10+0DST 01:00 next day 
________________________________________
The DST starts/ends on last Sunday of October 2010, 2:00 or 3:00 local
time (with exceptions)
 




Pierce Law | University of New Hampshire - An Innovative Partnership
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