[Ncuc-ap] Opportunity: Community Regional Outreach Program CROP

[Nadira Alaraj]

Thank you Elsa for activating the NCUC  AP mailing list.
It would be good to announce the activation of this group so NCUC AP
members can Join.
Renata has a great model for NCUC LAC, would be nice to learn from her
experienc.

Best wishes,
Nadira

On Nov 27, 2017 14:31, "Elsa S" <elsa.saade at gmail.com> wrote:

> Dear all,
>
> As promised, here is our second opportunity for further engagement. Again,
> apologies for cross-posting!
>
> As we all know, outreach and inreach is extremely important for us at NCUC. Acknowledging its importance, there is an opportunity for our members to travel to events and do outreach/inreach for NCUC through the *Community Regional Outreach Program (CROP).*
>
> For those amongst you who are interested, kindly keep in mind that most of these trips must be regional; mainly in the continent where the member is based. Only one exception can be applied when the member is travelling in another continent. Accordingly they can apply for that other continent where they are travelling through.
> *Applications for the next year  can be received anytime until April 2018, and all the members who are interested in applying should write to NCUC Chair raquino at gmail.com <raquino at gmail.com> and maryam.bakoshi at icann.org <maryam.bakoshi at icann.org>*
>
> If interested, kindly read through the rules below and as always, any and all questions are encouraged, so please do not hesitate to reach out if need be.
>
> Best,
>
> Elsa
>
>
> -------------
>
> *What Does CROP Provide in FY18?*
>
> *Standard Travel Authorizations*
>
> 1.     Trip Allocations (4 days, 3 nights maximum):
>
> Five (5) individual regional trips which may include one (1) out of region trip if necessary, allocated to GNSO Constituencies including: Business, Intellectual Property, Internet Services Provider, Non-Commercial Users, and Not-for-Profit Operational Concerns.
>
> 2.      Funded Costs/Expenses:
>
> Includes transportation (economy class), lodging, and per diem (4 days, 3 nights maximum)
>
> 3.      Visa Fees & Registration Fees: Travellers will be reimbursed for visa fees (up to $200 USD) and for conference registration fees where applicable (up to $800 USD)
>
> 4.      Booking: All travel booked via ICANN Constituency Travel to ensure consistency, proper accounting, recording, and tracking against budget.
>
> *General Procedures*
>
> •       All trips and outreach activities must be completed before the end of ICANN's 2018 fiscal year. Traveling participants must have returned to their originating destination on or before 30 June 2018.
>
> •       Minimum timeframes: An individual trip must be approved within the participant's organization/structure, including coordination with the applicable regional Stakeholder Engagement V.P. team a minimum of 6-weeks prior to the proposed travel date. This 6-week period is the absolute minimum time and should not be considered a "best practice". Notice and planning with regional teams should take place as early as possible.
>
> •       Travel may not be booked individually or through the event organizers. ICANN's Constituency Travel department will manage all travel booking and ensure that any financial outlays are optimized to the maximum extent possible.
>
> •       A Trip Assessment must be completed for each outreach activity attended (within 3 weeks of returning). The assessment should clearly and specifically describe if/how the original purpose(s) and outcome(s) were realized as well as details of the event itself (who, what, where, when, and why).
>
> •       Trips must originate and conclude within the same region and should, wherever practicable, be taken by someone working in or proximate to that territory. GNSO Constituencies may attend one out of region trip per fiscal year within the five trip allocations.
>
> •       It will not be possible to support trip "compounding" or "splitting" of expenses or any other strategy with a goal of increasing the number of individual trips assigned to an organization. ICANN appreciates all reasonable efforts on the part of participants to minimize expenses; however, to properly manage this unique resource, each individual trip stands on its own and will require separate authorization and tracking.
>
> *Submission form*
>
> •       All of those who wish  to submit a proposal for the CROP must fill the following form:
>
>
>    - Name of Event
>    - Date
>    - How you plan to outreach for NCUC at the event?
>    - Why you think your application should be considered?
>
> •       The timeline for submitting requests is critical and has to be submitted to us at least two months before the event. If you would like to suggest an event, please consider this timeline.
>
> --
> --
>
> Elsa Saade
> Human Rights Officer
> Gulf Center for Human Rights
> Beirut, Lebanon
>
> _______________________________________________
> Ncuc-ap mailing list
> Ncuc-ap at lists.ncuc.org
> https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ap
>
>
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