<div dir="ltr">Hi Pedro, EC members, and Chair,<br>Thank you for sharing the detailed explanation and background on this matter. I fully understand the situation, and I agree that as members of the EC, we must respect and follow the Bylaws. While decisions in such situations are not always easy, the rules exist to guide us and ensure fairness and accountability.<div><i><u>Taking note that the Executive Committee had previously provided the member in question an opportunity to improve the situation, but unfortunately, no progress was made. </u></i><br>I therefore support the interpretation provided and give my vote in line with the decision made.<br>regards,<br>Amin </div></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Wed, Sep 24, 2025 at 12:32 AM Namra Naseer <<a href="mailto:fr.namra@gmail.com">fr.namra@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="auto">You have my vote/ confirmation, Pedro. </div><div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Tue, Sep 23, 2025 at 18:24 Pedro de Perdigão Lana <<a href="mailto:pedrodeperdigaolana@gmail.com" target="_blank">pedrodeperdigaolana@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>Errata:</div><div><br></div><div style="margin-left:40px">We do have very flexible rules on the obligations of EC members, but this is one that immediately results in an immediate resignation from the EC representative. In other words, the "leaving office" does not even come from an EC vote or decision
<i>(such as the one on Section VII, E of the Bylaws)</i>: the Bylaws determine that this leads to the person resigning their office, and this resignation leads to cancellation of the obligations and rights that come with the position, such as the representation in ICANN meetings.</div></div><div dir="ltr"><div><br></div><div>Cordially,</div><div><br clear="all"></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><b style="font-family:garamond,"times new roman",serif">Pedro de Perdigão Lana</b><br></font></font></span><div><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><a href="https://www.nic.br/" style="font-family:garamond,"times new roman",serif" target="_blank">Lawyer</a>, </font></font></span><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><a href="https://www.gedai.com.br/" style="font-family:garamond,"times new roman",serif" target="_blank">GEDAI/UFPR</a> Researcher</font></font></span></font></font></span></font></font></span></div><div><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)">PhD Candidate (UFPR), LLM in Business Law (UCoimbra)</font></font></span><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"> </font></font></span></font></font></span></div><div><span style="font-family:garamond,"times new roman",serif"><font size="1" 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roman",serif;color:rgb(0,0,0)"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"> </font></font><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><a href="https://www.ncuc.org/" style="font-family:garamond,"times new roman",serif" target="_blank">NCUC</a> & <a href="https://community.icann.org/display/gnsononcomstake/Home" style="font-family:garamond,"times new roman",serif" target="_blank">NCSG </a>(ICANN) and </font></span><span style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><a href="https://br.creativecommons.net/" style="font-family:garamond,"times new roman",serif" target="_blank">CC Brazil</a></font></font></span><span style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)">.</span><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><br></font></font></span></div><div><span style="font-family:garamond,"times new roman",serif"></span></div><div><font size="1" style="color:rgb(0,0,0)"><span style="font-family:garamond,"times new roman",serif">This message is restricted to the sender and recipient(s). If received by mistake, please reply informing it.</span></font></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">Em ter., 23 de set. de 2025 às 19:18, Pedro de Perdigão Lana <<a href="mailto:pedrodeperdigaolana@gmail.com" target="_blank">pedrodeperdigaolana@gmail.com</a>> escreveu:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>
<div>Hi EC,</div><div><br></div><div>As raised in our last meeting, but without enough time to discuss it, we need a common understanding about the application of a part of the NCUC Bylaws regarding absence
from not only NCUC EC activities, but also our meetings, especially to set a precedent in future situations when this may happen early in the term. I asked for the
attendance record of our current term (excluding absences that started
already in the previous mandate), and this is what I got:</div><div></div><div><ol><li class="MsoNormal"><span style="font-size:10pt;font-family:Arial,sans-serif">December 2024 - Amin Hacha, Mili Semlani, Namra Naseer, Pedro de Perdigão Lana, Sara Mohamed, Wisdom Donkor</span></li><li>
<span style="font-size:10pt;font-family:Arial,sans-serif">January 2025 - Amin Hacha, Namra Naseer, Pedro de Perdigão Lana, Sara Mohamed, Wisdom Donkor</span></li><li>
<span style="font-size:10pt;font-family:Arial,sans-serif">February 2025- Amin Hacha, Namra Naseer, Pedro de Perdigão Lana, Sara Mohamed, Wisdom Donkor</span></li><li>
<span style="font-size:10pt;font-family:Arial,sans-serif">April 2025 - Amin Hacha, Namra Naseer, Pedro de Perdigão Lana, Sara Mohamed, Wisdom Donkor (Mili sent apology)</span></li><li>
<span style="font-size:10pt;font-family:Arial,sans-serif">May 2025 - Amin Hacha, Milton Mueller, Pedro de Perdigão Lana, Sara Mohamed, Wisdom Donkor (Namra sent apology)</span></li><li>
<span style="font-size:10pt;font-family:Arial,sans-serif">July 2025 - Amin Hacha, Pedro de Perdigão Lana, Namra Naseer, Wisdom Donkor (Sara sent apology)</span></li><li>
<span style="font-size:10pt;font-family:Arial,sans-serif">August 2025 - Amin Hacha, Pedro de Perdigão Lana, Namra Naseer, Wisdom Donkor, Sara Mohomed</span></li><li>
<span style="font-size:10pt;font-family:Arial,sans-serif">September 2025 - Amin Hacha, Pedro de Perdigão Lana, Namra Naseer, Wisdom Donkor (Sara sent apology)</span></li></ol><b>This means one of the EC members was present at just one of the EC's meetings during the whole term, </b>and sent an apology for another. The issue is that we have the following rule in our bylaws:</div><div><br></div><div style="margin-left:40px">VII. Leaving Office: (...) D.
Regional representatives who fail to attend more than three (3)
meetings in a row are considered to have resigned their office. If they
send apologies for their absence, after three (3) times, they will be
treated as per section IV.E.6 below.</div><div><br></div><div>This absence was already noted in previous meetings, which prompted a formal
communication requiring an explanation of what was happening. Our EC representative from Asia mentioned she had personal issues with signs starting in April. Most importantly, in the answer on July 25th, there was a declaration that the person would be able to resume her duties during the rest of the tenure, promising to fulfill all and any obligations necessary until the end of it. This answer was not contested, even though the absences started earlier. However, she was absent once again in September and August (she tried to join half an hour late, and I remember one occasion in a meeting of a previous term, when an EC member was late to a
call, that she invoked an EC agreement that a large delay in joining could not count as a presence).</div><div><br></div><div>We do have very flexible rules on
the obligations of EC members, but this is one that immediately results in an immediate resignation from the EC representative. In other words, the "leaving office" does not even come from an EC vote or decision: the
Bylaws determine that this leads to the person resigning their office (such as the one on Section VII, E of the Bylaws), and this resignation leads to cancellation of the obligations and rights that come with the position, such as the representation in ICANN meetings.</div><div><br></div><div>I would like to confirm this interpretation with the rest of the EC, followed by a confirmation from the chair.</div><div><br></div><div>Cordially,<div><br clear="all"></div><div><div dir="ltr" class="gmail_signature"><div dir="ltr"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><b style="font-family:garamond,"times new roman",serif">Pedro de Perdigão Lana</b><br></font></font></span><div><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><a href="https://www.nic.br/" style="font-family:garamond,"times new roman",serif" target="_blank">Lawyer</a>, </font></font></span><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><a href="https://www.gedai.com.br/" style="font-family:garamond,"times new roman",serif" target="_blank">GEDAI/UFPR</a> Researcher</font></font></span></font></font></span></font></font></span></div><div><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)">PhD Candidate (UFPR), LLM in Business Law (UCoimbra)</font></font></span><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><span style="font-family:garamond,"times new roman",serif"><font size="1" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"><font size="2" style="font-family:garamond,"times new roman",serif;color:rgb(0,0,0)"> </font></font></span></font></font></span></div><div><span 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