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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Hello EC,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">I wanted to pass this email along regarding the start of the FY26 CROP. The NCUC needs to assign a new program coordinator as Benjamin is still listed from FY25. Please see more
information below. The program coordinator will need to submit an Outreach Strategic Plan for FY26. You can see the FY25 NCUC Outreach Strategic Plan
<a href="https://docs.google.com/document/d/1KrWN7cGijBT2RKVKcfCy19ln5gRhUqMkduyZD80p8X4/edit?usp=sharing">
here</a>. The CROP application for ICANN84 is due on 05 September, the Outreach Strategic Plan needs to be completed and approved before that. Please let me know if you have any questions.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><br>
Thanks!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Andrea<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">From:
</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Ozan Sahin <ozan.sahin@icann.org><br>
<b>Date: </b>Tuesday, May 27, 2025 at 05:55<br>
<b>To: </b>"crop-staff@icann.org" <crop-staff@icann.org><br>
<b>Cc: </b>Baher Esmat <baher.esmat@icann.org>, Chris Mondini <chris.mondini@icann.org>, Mikhail Anisimov <mikhail.anisimov@icann.org>, Naela Sarras <naela.sarras@icann.org>, Pierre Dandjinou <pierre.dandjinou@icann.org>, Rodrigo De La Parra <rodrigo.delaparra@icann.org>,
Samiran Gupta <samiran.gupta@icann.org>, Save Vocea <save.vocea@icann.org><br>
<b>Subject: </b>FY26 Community Regional Outreach Program (CROP) Launches<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p> </o:p></span></p>
</div>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Dear community leaders,</span><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">I am pleased to announce that the Fiscal Year 2026 (FY26) Community Regional Outreach Program (CROP) space is now ready for your use. The CROP team
invites all community leaders and groups to collaboratively work with our regional Global Stakeholder Engagement (GSE) colleagues to develop Outreach Strategic Plans for FY26.</span><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The following aspects of CROP will continue to apply for FY26:</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:#172B4D;margin-top:8.0pt;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Applicable geographic regions and countries within regions</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">
– ICANN organization believes that it will allow for greater clarity as well as community flexibility in many cases to use the</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">
<a href="https://drive.google.com/file/d/14seX2l_Gq5rE97gbr38i1EuUbKRZ5GHl/view?usp=sharing">
<span style="color:#1155CC">GSE list of countries and regions</span></a>, </span>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">rather than the less detailed listing of official ICANN Public Meeting regions. </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Reimbursement for
<b>conference registration fees</b> – while the general rule remains that conference registration fees are not part of CROP funding, for FY26, the ICANN organization has created
<u>a limited exception</u> for cases where senior staff approval has been sought, obtained, and documented.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Using
<b>1 out of 3 trip allocations to an ICANN Public Meeting or ICANN-organized event</b> – for FY26, any 1 out of the 3 trip allocations can be used to an ICANN Public Meeting or an ICANN-organized event (if one is taking place in the applicable region). The
ICANN organization hopes this will provide the ICANN community with greater flexibility in planning their FY26 strategic outreach activities.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">7-week deadline</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"> for trip requests – Trip proposals are due to the CROP administrator
seven weeks before the start date of the proposed trip. Concurrence from the relevant l GSE regional vice president is due at least six weeks before the start date of the proposed trip.<o:p></o:p></span></li><li class="MsoNormal" style="color:#172B4D;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">CROP staff lead</span></b><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none"> administrators – CROP administrators will
be responsible for ensuring compliance with the applicable deadlines, following up on trip proposals and assessment reports, and to generally assist you with the program. However, please continue to send your queries and reports to the usual email address
(</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#0052CC;mso-ligatures:none"><a href="mailto:crop-staff@icann.org">crop-staff@icann.org</a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">).</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none"><o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">On behalf of the CROP support team, regional GSE colleagues, and the Travel Support team, I hope that your groups will find the FY26 CROP helpful in conducting your regional strategic
outreach activities.</span><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">The FY26 CROP space can be found
<a href="https://docs.google.com/document/d/1Guq_QTzRajIHn2SPDqa0rJp6w8ybNRVqGh5nt6R5TOg/edit?usp=sharing">
<span style="color:#1155CC">here</span></a></span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:#172B4D">.
</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">FY26 CROP links are also available via the
<a href="https://icann-community.atlassian.net/wiki/x/4wP2Bg"><span style="color:#1155CC">CROP Confluence page</span></a>. We strongly encourage you to confirm your CROP
<a href="https://docs.google.com/document/d/1eUf5mDxoR4MBDj8bpAqRbAZ2IZhZGMdchah5lF-VhSs/edit?usp=sharing">
<span style="color:#1155CC">Program Coordinators</span></a> and work with GSE colleagues to develop your Outreach Strategic Plans as soon as possible so that you can start submitting your FY26 CROP trip requests.</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://docs.google.com/document/d/1BSatvEcdbNMU5nyNFGGbkUCkw_QGbZeDslMinTkmNDc/edit?usp=sharing"><span style="color:#1155CC">At-Large RALOs Workspace</span></a><span style="color:black"> </span><o:p></o:p></span></p>
<p style="margin:0in"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><a href="https://docs.google.com/document/d/1Uqd1RhfwjcPzjUSRhhgV4qLJnyQh1Wo3_A1MWWLmqRk/edit?usp=sharing"><span style="color:#1155CC">GNSO Constituencies Workspace</span></a><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">Best regards,</span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">CROP staff </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Ozan Sahin<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Policy </span><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Development Support Senior </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Specialist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Internet Corporation for Assigned Names and Numbers (ICANN)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none"> </span><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
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