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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Hello all,
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please see below information about CROP that was sent to leadership. You will find links to the Google docs as well.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Thanks!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Kind Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;mso-ligatures:none">Andrea<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">From:
</span></b><span style="font-size:12.0pt;font-family:"Calibri",sans-serif;color:black;mso-ligatures:none">Ozan Sahin <ozan.sahin@icann.org><br>
<b>Date: </b>Wednesday, May 29, 2024 at 07:59<br>
<b>To: </b>"crop-staff@icann.org" <crop-staff@icann.org><br>
<b>Cc: </b>Pierre Dandjinou <pierre.dandjinou@icann.org>, Jia Rong Low <jiarong.low@icann.org>, Save Vocea <save.vocea@icann.org>, Chris Mondini <chris.mondini@icann.org>, Mikhail Anisimov <mikhail.anisimov@icann.org>, Rodrigo De La Parra <rodrigo.delaparra@icann.org>,
Baher Esmat <baher.esmat@icann.org>, Naela Sarras <naela.sarras@icann.org><br>
<b>Subject: </b>FY25 Community Regional Outreach Program (CROP) Launches<o:p></o:p></span></p>
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<div>
<p class="MsoNormal"><span style="font-size:12.0pt;mso-ligatures:none"><o:p> </o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Dear community leaders,</span><span lang="TR" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span lang="TR"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">I am pleased to announce that the Fiscal Year 2025 (FY25) Community Regional Outreach Program (CROP) space is now ready for your use. The CROP team
invites all community leaders and groups to collaboratively work with our regional Global Stakeholder Engagement (GSE) colleagues to develop Outreach Strategic Plans for FY25.</span></p>
<p style="margin:0in;background:white"><span lang="TR" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The following aspects of CROP will continue to apply for FY25:</span><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li class="MsoNormal" style="color:#172B4D;margin-top:8.0pt;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Applicable geographic regions and countries within regions</span></b><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none"> – ICANN organization believes that
it will allow for greater clarity as well as community flexibility in many cases to use the</span><span style="font-family:"Arial",sans-serif;mso-ligatures:none">
</span><a href="https://drive.google.com/file/d/14seX2l_Gq5rE97gbr38i1EuUbKRZ5GHl/view?usp=sharing"><span style="color:#1155CC;mso-ligatures:none">GSE list of countries and regions</span></a><span style="font-family:"Arial",sans-serif;mso-ligatures:none">,
</span><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">rather than the less detailed listing of official ICANN Public Meeting regions. </span><span style="font-family:Roboto;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Reimbursement for
<b>conference registration fees</b> – while the general rule remains that conference registration fees are not part of CROP funding, for FY25, the ICANN organization has created
<u>a limited exception</u> for cases where senior staff approval has been sought, obtained, and documented.</span><span style="font-family:Roboto;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-family:"Arial",sans-serif;mso-ligatures:none">Using <b>1 out of 3 trip allocations to an ICANN Public Meeting or ICANN-organized event</b> – for FY25, any 1 out of the 3 trip allocations can be used to an ICANN Public Meeting or an ICANN-organized
event (if one is taking place in the applicable region). The ICANN organization hopes this will provide the ICANN community with greater flexibility in planning their FY25 strategic outreach activities.</span><span style="font-family:Roboto;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif;mso-ligatures:none">7-week deadline</span></b><span style="font-family:"Arial",sans-serif;mso-ligatures:none"> for trip requests – Trip proposals are due to the CROP administrator seven weeks before the start date
of the proposed trip. Concurrence from the relevant l GSE regional vice president is due at least six weeks before the start date of the proposed trip.</span><span style="font-family:Roboto;mso-ligatures:none"><o:p></o:p></span></li><li class="MsoNormal" style="color:#172B4D;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">CROP staff lead</span></b><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none"> administrators – for FY25, the staff leads for this program will be Nathalie
Peregrine for GNSO constituencies and Ozan Sahin for At-Large RALOs. We will be responsible for ensuring compliance with the applicable deadlines, following up on trip proposals and assessment reports, and to generally assist you with the program. However,
please continue to send your queries and reports to the usual email address (</span><a href="mailto:crop-staff@icann.org"><span style="font-family:"Arial",sans-serif;mso-ligatures:none">crop-staff@icann.org</span></a><span style="font-family:"Arial",sans-serif;color:black;mso-ligatures:none">).</span><span style="font-family:Roboto;mso-ligatures:none"><o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">On behalf of the CROP support team, regional GSE colleagues, and the Travel Support team, I hope that your groups will find the FY25 CROP helpful in conducting your regional strategic
outreach activities.</span><span lang="TR" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;background:white">
<span lang="TR" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">The FY25 CROP space can be found
</span><span style="color:black"><a href="https://docs.google.com/document/d/1Guq_QTzRajIHn2SPDqa0rJp6w8ybNRVqGh5nt6R5TOg/edit?usp=sharing"><span style="font-size:11.0pt;color:#1155CC">here</span></a></span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:#172B4D">.
</span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">We strongly encourage you to confirm your CROP
</span><span style="color:black"><a href="https://docs.google.com/document/d/1eUf5mDxoR4MBDj8bpAqRbAZ2IZhZGMdchah5lF-VhSs/edit?usp=sharing"><span style="font-size:11.0pt;color:#1155CC">Program Coordinators</span></a></span><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">
and work with GSE colleagues to develop your Outreach Strategic Plans as soon as possible so that you can start submitting your FY25 CROP trip requests.</span><span lang="TR" style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;background:white"><span lang="TR"><o:p> </o:p></span></p>
<p style="margin:0in"><a href="https://docs.google.com/document/d/1zc-GFy2mfPUCcsIw5C9iNiHUDeYVRTelOpjqT24dfos/edit?usp=sharing"><span style="font-size:11.0pt;color:#1155CC">At-Large RALOs Workspace</span></a><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black"> </span></p>
<p style="margin:0in"><a href="https://docs.google.com/document/d/1prfA982UAyzEx73HvuhXpFl-ntJQyvskQ-ZUjAPzIUM/edit?usp=sharing"><span style="font-size:11.0pt;color:#1155CC">GNSO Constituencies Workspace</span></a><span lang="TR"><o:p></o:p></span></p>
<p style="margin:0in"><span lang="TR"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">Best regards,</span></p>
<p style="margin:0in;background:white"><span style="font-size:11.0pt;font-family:"Arial",sans-serif;color:black">CROP staff
</span><span lang="TR"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Ozan Sahin</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Policy </span><span lang="TR" style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Development Support Senior </span><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Specialist</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none">Internet Corporation for Assigned Names and Numbers (ICANN)</span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black;mso-ligatures:none"> </span><span style="font-family:"Calibri",sans-serif;color:black;mso-ligatures:none"><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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