<div><div dir="auto">Thanks Caleb </div></div><div dir="auto"><br></div><div dir="auto">I don't have all of ec individual emails to send the proposals. If Joan could forward them individually I appreciate it. </div><div dir="auto"><br></div><div dir="auto">Civicrm is open source. But adopting it is like adopting kittens, it is free to adopt it, it costs maintaining it and needs a lot of technical knowledge. As a voluntary org I do not wish on any volunteer to constantly fix its bugs. There is another option membersclick which other constituencies and stakeholder groups use. But they have similar problems. To move to civicrm was Tapanis initiative. Which I think he did for various reasons. I was not involved. For now instead of moving around i think it's better to work with this system. We do have the funds to make this system sustainable and reliable and easy to use. This year will cost this much because of the developers. Next year will be much less. </div><div dir="auto"><br></div><div dir="auto">We need a system that allows ec members comment on applicants - approve or reject or ask for more information and all the decisions be made in the system with the reasons of each choice recorded. We also need it to be automated with email sent to them after their status changes so tht we avoid missing contacting applicants since it might happen if done manually. And easily have reports about them. </div><div dir="auto"><br></div><div dir="auto">We need it to be done more automatically so that it doesn't take so much time of ICANN staff to do things manually and if we have to deal with the system at some point ourselves be easy to do.</div><div dir="auto"><br></div><div dir="auto"><br></div><div dir="auto"><br></div><div><br><div class="gmail_quote"><div dir="ltr">On Mon, Jul 16, 2018 at 12:29 PM caleb olumuyiwa <<a href="mailto:muyiwacaleb@gmail.com">muyiwacaleb@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Hello Farznah,<div><br></div><div>Can we have a workflow of this application that needs a patch?</div><div><br></div><div>Perhaps, if we understand the functionality and workflow, we can be well informed.</div><div><br></div><div>Also, have you considered if there are opensource alternatives available that could serve the same purpose and reduce maintenance cost?</div><div><br></div><div>Regards</div><div>Caleb</div><div><br></div><div><br></div></div><br><div class="gmail_quote"></div><div class="gmail_quote"><div dir="ltr">On Mon, Jul 16, 2018 at 5:04 PM farzaneh badii <<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>> wrote:<br></div></div><div class="gmail_quote"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif">Thank you Renata.</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">I understand your concerns and I would like to give you a bit of a background. Answers in line</div><div><div dir="ltr" class="m_-5022662108982659041m_4451930950628760312gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div></div><br><br><div class="gmail_quote"><div dir="ltr">On Mon, Jul 16, 2018 at 11:24 AM Renata Aquino Ribeiro <<a href="mailto:raquino@gmail.com" target="_blank">raquino@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Hi Michael and all<br>
<br>
This is news to me now as well so I will ask more information from ICANN staff.<br>
<br>
NCUC EC had its call today and I will repeat my thoughts on this issue.<br>
<br>
This feels too much like a "shotgun wedding".<br>
<br>
NCSG Chair wants our response by the end of the week.<br>
<br>
However, I think we should discuss with our members if want to commit<br>
half of our (newfound) budget on a database we have no access to and<br>
know the issues of (I have accompanied a few meetings at NCSG Chair's<br>
invite but I think I saw only the tip of the iceberg).<br></blockquote><div> </div><div><div class="gmail_default" style="font-family:verdana,sans-serif;display:inline">You have access through your NCSG EC reps. </div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
There is no guarantee that building a relationship with this company<br>
will end the issues being faced now on membership approval front.<br></blockquote><div><br></div><div><div class="gmail_default" style="font-family:verdana,sans-serif">Renata, I have been working with a faulty system since January. But Maryam and I persisted with the developer to make the data base work and make the commenting process work. So it was functioning until a couple of weeks ago when it started not saving again and our contract with that developer which was done during Tapani has now ended. CIVICRM needs to be maintained on monthly basis otherwise we will lose data. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Approval front, I still say, transparency, sure, rejection reasons can be sent to you without the sensitive data of the rejected by your NCSG EC representative (as Joan suggested too) . But challenging the NCSG chair and NCSG EC as to why we made inquiries to some applicants will not be accepted.
<span style="font-size:small;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline"><span> </span>It is a governance matter which I will not compromise.<span> </span></span> Timeline adherence, delay in processing, sometimes happens. I try to prevent it but sometimes for various reasons happen. I will try to avoid it and have a speedier process. But consider that we also work with a committee of 5 and all of them have to comment on the applications.We also cannot accept members who are not responding to our inquiries because chairs of constituencies have been in touch with them. I have made other suggestions in my other emails how to tackle these issues. On my part, I will make sure that issuing reports would be easy by CIVICRM design on applicants status so that NCUC reps on NCSG EC can update you if needed without their sensitive information being revealed. </div><br></div><div><br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
Our choices in tech should align with our values, we have no<br>
references of practices of the company regarding ideas of diversity<br>
hiring practices, data protection etc. </blockquote><div><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">I recommend you visit their website. </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
At a minimum we should send out an inquiry to our members who used<br>
CivicRM and has providers they can trust.<br>
<br>
Maybe even question altogether whether CivicRM is a good choice and if<br>
it is time to move to another system.<br></blockquote><div><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">I have looked into other options. everyone has a problem with something, we should just fix the design of this and continue. </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
I`d also wish we adopt Open Contracting practices.<br>
<br>
Anyhow, this should be a collective EC decisiion but I hope at least<br>
we can have more info about accompanying this process from NCSG.<br></blockquote><div><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">I have sent the quotations - the processes and at the discovery phase I will consult with you and NPOC about the features. </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
I will remind you all that I've asked observer status to Constituency<br>
Chairs to the database and request was denied.<br></blockquote><div> </div><div><div class="gmail_default" style="font-family:verdana,sans-serif;display:inline">Yes. I will not permit this for the reasons I articulated. The chair of constituencies should not be able to challenge EC as to why inquiries being made. I would have been neutral if this had not happened but since it did, I am worried that it will happen again. </div> <div class="gmail_default" style="font-family:verdana,sans-serif;display:inline">I am willing to help in any other way to make the process more transparent. </div></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
So I would like to hear more from NCSG how the SG plans to keep<br>
Constituencies informed of how half of their budget is being spent and<br>
the results achieved.<br></blockquote><div><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">I will send reports. About the process and progress made. also we will be coming with an applicants approval process which will make life easier for NCSG EC to comment and to have reports sent to the Constituencies EC as necessary.</div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
Thanks<br>
<br>
Renata<br>
<br>
<br>
On Mon, Jul 16, 2018 at 5:10 PM, Michael Karanicolas<br>
<<a href="mailto:mkaranicolas@gmail.com" target="_blank">mkaranicolas@gmail.com</a>> wrote:<br>
> Hi,<br>
><br>
> Thanks for your email. Sounds like an important issue to address. You<br>
> mention that "ICANN has set aside an annual budget for NPOC/NCUC/NCSG<br>
> for membership management system. It went unused by NCUC last year."<br>
><br>
> What is the amount of this budget? Presumably we lost last year's,<br>
> having not spent it?<br>
><br>
> Renata or Farzi, can you confirm?<br>
><br>
> Best,<br>
><br>
> Michael<br>
><br>
><br>
> On Mon, Jul 16, 2018 at 4:52 PM, farzaneh badii<br>
> <<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>> wrote:<br>
>> Joan and Renata, NCUC and NPOC EC,<br>
>><br>
>> For the betterment of NCSG, NCUC and NPOC's membership management system and<br>
>> elections, we need 4000 USD from each constituency from their ICANN budget<br>
>> on membership management to enhance CIVICRM and troubleshoot CIVICRM<br>
>> problems. ICANN has set aside an annual budget for NPOC/NCUC/NCSG for<br>
>> membership management system. It went unused by NCUC last year.<br>
>><br>
>> I would be grateful if we could take a swift action on this preferably no<br>
>> later than this week otherwise we will be facing more problems with the<br>
>> system. At the moment the system has many glitches and has no support. We<br>
>> don't want to lose data.<br>
>><br>
>> Please kindly discuss and get back to me as soon as possible. I have sent<br>
>> the cost estimate off list to the chairs and NCSG EC, since the company did<br>
>> not want it to be public. I can go through what is needed with you if would<br>
>> like and if needed have a meeting with you this week. We can also invite<br>
>> Tapani since he was involved with the system last year and understands the<br>
>> technical needs better than me.<br>
>><br>
>> P.S. I first made the cost estimates and the expenses into phases but at<br>
>> this stage and considering the status of budget I think it is better for us<br>
>> to just set aside some budget for making the system better.<br>
>><br>
>> I will send both constituencies all the receipts and the expenses made and<br>
>> submit the improvements over the course of coming months.<br>
>><br>
>> Best regards,<br>
>><br>
>> Farzaneh<br>
>><br>
>> _______________________________________________<br>
>> NCUC-EC mailing list<br>
>> <a href="mailto:NCUC-EC@lists.ncuc.org" target="_blank">NCUC-EC@lists.ncuc.org</a><br>
>> <a href="https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec" rel="noreferrer" target="_blank">https://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec</a><br>
>><br>
</blockquote></div></div></blockquote></div><div class="gmail_quote"><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
_______________________________________________<br>
ExCom mailing list<br>
<a href="mailto:ExCom@npoc.org" target="_blank">ExCom@npoc.org</a><br>
<a href="http://npoc.org/mailman/listinfo/excom_npoc.org" rel="noreferrer" target="_blank">http://npoc.org/mailman/listinfo/excom_npoc.org</a><br>
</blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="m_-5022662108982659041gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><b><font size="4" color="#33ccff">Ogundele Olumuyiwa Caleb</font></b><div><font color="#993300"><i><b><a href="mailto:muyiwacaleb@gmail.com" target="_blank">muyiwacaleb@gmail.com</a></b></i></font></div><div><i><b><font color="#666666">234 - 8077377378</font></b></i></div><div><i><b><font color="#666666">234 - 07030777969</font></b></i></div></div></div>
</blockquote></div></div>-- <br><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div>