<div dir="ltr"><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_extra"><br clear="all"><div><div class="m_4664052516159681712gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif">Farzaneh </font></div></div></div></div>
<br><div class="gmail_quote">On Tue, Apr 11, 2017 at 12:31 PM, Renata Aquino Ribeiro <span dir="ltr"><<a href="mailto:raquino@gmail.com" target="_blank">raquino@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Hi<br>
<br>
Thank you for this comprehensive document.<br>
I've answered the poll and commented on the doc.<br>
<br>
I am confused about the outreach session.<br>
Procedures demand a list of things from the proposer but I haven't<br>
seen dedicated budget for outreach.<br>
How can we demand from the proposer a list of requirements if no<br>
budget or association with NCUC is present?<br></blockquote><div><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Since I completed the outreach part and specifically mentioned not to allocate special budget to general outreach, I will explain. As I said before, it is not a great idea to allocate a set budget to outreach activities because sometimes we get many good requests that we might want to fund and sometimes we don't get many. Having a set budget can prevent EC to approve things for the best interest of the constituency. What is important for EC to consider is regional diversity and the benefit of the outreach event. It should be assessed whether the person has received funding before, whether the event they are going to do outreach has the type of audience that could be potentially NCUC members, if the outreach plan is detailed and whether the outreach requester is an active member. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">I dont understand your question on how can we demand a list of requirements when there is no budget or association. It is very clear that we consider such requests and if EC decides, it can give the funding to the requestor. But what we don't have is a budget allocated specifically to outreach for each year. of course if all EC members want to have a specific budget and have a detailed outreach policy like that of the travel support, then we can do that. I just pointed out that by allocating a strict budget to outreach you might limit effective outreach activities. For example, if we need 4000 USD for the outreach Africa event this year and we decide to use NCUC budget, and we have a budget cap of 4000 USD for outreach for the whole year then our hands will be tight. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">Moreover, while outreach is great, we also need to have events and activities for in-reach and make our current members active. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif"></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
Imagine if someone doesn't comply, also what could be the consequence?<br>
So I'd take maybe these would be good practices or recommendations but<br>
obligatory procedures seems a bit of a reach.<br>
However, as I followed the work of the group as EC only, I understand<br>
this extended reach in scope could be something the members may wish<br>
to discuss.<br></blockquote><div><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">If someone does not comply with the requirements and arrange events with our affiliation, we send a note to them and tell them to inform NCUC in future events or we will contact the event organizers and tell them that the affiliation they had was wrong. </div><div class="gmail_default" style="font-family:verdana,sans-serif"><br></div><div class="gmail_default" style="font-family:verdana,sans-serif">We need a process for those who want to do NCUC outreach or use NCUC as their affiliation when organizing a session related to NCUC mission. These procedures address them. </div><div class="gmail_default" style="font-family:verdana,sans-serif"></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<br>
Best,<br>
<br>
Renata<br>
<div class="m_4664052516159681712HOEnZb"><div class="m_4664052516159681712h5"><br>
<br>
<br>
On Mon, Apr 10, 2017 at 12:15 PM, Anna Loup <<a href="mailto:loupac5556@gmail.com" target="_blank">loupac5556@gmail.com</a>> wrote:<br>
> Hello All,<br>
><br>
> I am sending you the link for the Procedural Rules for commenting.<br>
><br>
> <a href="https://docs.google.com/document/d/1b-GyV4FQdIZ8MIWiKVznSsxlb-_z7GQCZotf1g_wosk/edit?usp=sharing" rel="noreferrer" target="_blank">https://docs.google.com/docume<wbr>nt/d/1b-GyV4FQdIZ8MIWiKVznSsxl<wbr>b-_z7GQCZotf1g_wosk/edit?usp=s<wbr>haring</a><br>
><br>
> We will also be having a meeting to go over these rules. As a way to ensure<br>
> the availability of as many people as possible, please fill out this Doodle<br>
> poll by Tuesday at 11:59 UTC. Apologies for the short notice/ short<br>
> timeframe.<br>
><br>
> <a href="https://doodle.com/poll/ixeah9rcwtgs89tv" rel="noreferrer" target="_blank">https://doodle.com/poll/ixeah9<wbr>rcwtgs89tv</a><br>
><br>
> Best,<br>
> Anna Loup<br>
><br>
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