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<p class="MsoNormal">On 20 October 2016 at 08:00, Rafik Dammak <<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a>> wrote:<o:p></o:p></p>
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<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">==================================================</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">Hi everyone,</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">It is time for NCUC to get its annual election for Chair and Executive Committee for 2017. </span><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">MM: “hold” election not “get” <o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">For this year, we are also going to vote for the amended charter.<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">I. Positions<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">The positions to be filled are:<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">1. Chair [currently held by Rafik Dammak, eligible for another term]<o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">MM: Actually you are not eligible, you have been elected to Council. You should not make it appear that you are eligible to run again. <o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">2. EC – Europe [currently held by Farzanhe Badii, eligible for another term]</span><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">MM: Misspelled Farz’s name<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><br>3. EC - Africa [currently held by Grace Githaiga, term limited]<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">4. EC – Asia/Australia/Pacific [currently vacant]<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">5. EC – North America [currently held by Milton Mueller, eligible for </span><span style="font-family:"Arial",sans-serif;color:red">another term</span><span style="font-family:"Arial",sans-serif;color:black">]<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">6. EC – Latin America/ Caribbean [currently held by João Carlos R. Caribe, eligible for </span><span style="font-family:"Arial",sans-serif;color:red">another term</span><span style="font-family:"Arial",sans-serif;color:black">]<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Biographies on the current members are available from </span><span style="font-family:"Arial",sans-serif"><a href="http://www.ncuc.org/governance/executive-committee/" target="_blank"><span style="color:black">http://www.ncuc.org/governance/executive-committee/</span></a><span style="color:black"> <o:p></o:p></span></span></pre>
<pre><o:p> </o:p></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">NCUC EC really needs committed volunteers who are willing to donate a few hours a week to collaboration in order to help ensure that civil society's voice is heard in ICANN. The EC’s responsibilities are administrative management, in-reach and outreach, and interfacing with ICANN’s staff and community as needed. NCUC Chair has also several duties and roles to fulfill. If you think that you or someone you know would be well suited to the tasks involved, then please consider nominating accordingly.<o:p></o:p></span></pre>
<pre><span style="color:black"><o:p> </o:p></span></pre>
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<p class="MsoNormal"> <span style="color:red">NCUC Bylaws Amendments Approval</span><o:p></o:p></p>
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<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">The election will also concern the approval of the new NCUC charter. According to article VIII of the current NCUC bylaws:</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">"</span><i><span style="font-size:9.5pt;font-family:"Arial",sans-serif;color:black">Charter amendments shall be passed if at least two thirds of the votes cast in the election favor its adoption (provided 40% or more of the eligible Voters cast a ballot in the election).</span></i><span style="color:black">"<o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">Because the charter amendment, we really need a good turnout and participation of our membership in the vote</span><span style="font-family:"Arial",sans-serif;color:#1F497D"><o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">MM: Because of the charter amendment… <o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">The information about the ballot, how to vote and cast ballot would be shared later.</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">II. Timetable<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">The process begins this coming Monday, 31st October. The timetable will be as follows:<o:p></o:p></span></pre>
<pre><span style="color:black"><o:p> </o:p></span></pre>
<pre style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2;white-space:pre-wrap"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:black">31 Oct. - 13 Nov.: Nominations period , nomination to be submitted to NCUC list </span><span style="color:black"><o:p></o:p></span></pre>
<pre style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:black">14 Nov-20 November: Candidates submit statements to NCUC list , including the candidates/members call</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:black">21 Nov. - 4 Dec: </span><span class="m7270331912482011606gmail-m-8323107595468185767m-6742792958367606383gmail-il"><span style="font-family:"Arial",sans-serif;color:#222222">Election</span></span><span style="font-family:"Arial",sans-serif;color:#222222"> period / charter vote</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:.5in;text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="font-family:Symbol;color:black"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-family:"Arial",sans-serif;color:black">5 Dec: Results announcement</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:#1F497D">MM: timetable looks ok to me. <o:p></o:p></span></pre>
<pre><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">During the first two-week period, any member can self-nominate or nominate any other member <a href="http://www.ncuc.org/about/members/" target="_blank">http://www.ncuc.org/about/members/</a>.</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">In the second period, the nominees must notify colleagues via the mail list whether they accept the nomination, and if they do, submit a candidate statement (see below) . </span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">At the voting period, ballots will be emailed from this email address <a href="mailto:tally@icann.org" target="_blank">tally@icann.org</a> . Staff will then run the tally software and announce the vote, and the new EC will be set up soon thereafter. Only those who check-in and included in the voters list will receive the ballot.</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">III. Participation</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">We will conduct a quick check-in process to build the voter list, similar to the process done for NCSG election. The process will start soon. You just need to respond to the email to be considered as active and added to the voters list.<o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">if you would like to correct current email address in our data base in order for staff to send you a ballot. So within the next couple weeks, Maryam Bakoshi will send mail to every address in our data base asking for a reply email confirming that it is the valid address for the individual member or organizational representative listed at <a href="http://www.ncuc.org/about/members/" target="_blank">http://www.ncuc.org/about/members/</a> . Please make sure that her message does not get lost in a spam filter. Her address <a href="http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-discuss" target="_blank">maryam.bakoshi at icann.org</a> <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">IV. Candidate Statements<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">For the statement, the nominated candidate should answer:<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">1. Why do you want to serve on the EC?<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">2. Provide a brief biography of recent experience, associations, and affiliations relevant to serving on the Executive Committee. Describe the relevance of your personal and professional experience to serve on the NCUC Executive Committee, and identify any conflicts of interests you might have.<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">3. The EC performs several functional responsibilities for the Constituency. What level of time commitment can you bring to your EC role on a weekly and overall basis? Describe any concerns or limitations on your ability to attend online meetings of the Executive Committee and ICANN Meetings in person. <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">4. Communication with the membership is critical. How would you keep members apprised of your EC-related activities?<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">5. How do you foresee NCUC’s function, scale, or role changing in the future? What areas of ICANN policy, if any, need more attention and why? <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Incumbent candidates should answer in a manner that is both backward and forward looking, i.e. taking note of their contributions and work in the previous year.<o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">The statements should be relatively concise, e.g. a couple paragraphs per question. <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black"> <o:p></o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">V. "Meet the Candidates” confcall</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">In the week prior to the voting period, we will organize a confcall for the membership to ask candidates. The date/time will be decided and shared during that week.</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">There will be further communication to give more details about the process and responding to your questions and inquiries.</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black"><o:p> </o:p></span></pre>
<pre><span style="font-family:"Arial",sans-serif;color:black">Best Regards,</span><span style="color:black"><o:p></o:p></span></pre>
<pre style="white-space:pre-wrap"><span style="font-family:"Arial",sans-serif;color:black">Rafik Dammak</span><span style="color:black"><o:p></o:p></span></pre>
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