<div dir="ltr"><div class="gmail_extra">Thanks Milton. I will make the amendment and highlight the link</div><div class="gmail_extra">waiting for any additional comments or edits.</div><div class="gmail_extra">I will send the announcement by 8th September 23:59 UTC .</div><div class="gmail_extra"><br></div><div class="gmail_extra">Best,</div><div class="gmail_extra"><br></div><div class="gmail_extra">Rafik </div><div class="gmail_extra">
<br><div class="gmail_quote">2016-09-07 22:47 GMT+09:00 Mueller, Milton L <span dir="ltr"><<a href="mailto:milton@gatech.edu" target="_blank">milton@gatech.edu</a>></span>:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">This is very good. I have one minor comment:<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><span>1.<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">The link to the document is very small, way down in the message and not prominent (</span><span style="font-size:9.5pt;color:black">The clean version
of draft is shared in google doc </span><span style="font-size:9.5pt"><a href="https://docs.google.com/document/d/1wYP4-JGKA_u6QligvViBkygzj8Q62kmFF-ky5XSWWDU/edit?usp=sharing" target="_blank">here</a><span style="color:black">…)
</span></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f4e79">Please put a link to the document in the bullet point “Call for input, first reading…” preferably
as a separate line under that bullet. Such as: </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p><u></u><span style="font-size:11.0pt;font-family:Symbol;color:#1f497d"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><a href="https://docs.google.com/document/d/1wYP4-JGKA_u6QligvViBkygzj8Q62kmFF-ky5XSWWDU/edit#heading=h.30j0zll" target="_blank">NCUC Charter Amendments</a> First Draft
<u></u><u></u></span></p>
<p><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
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<div style="border:none;border-top:solid #e1e1e1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Rafik Dammak [mailto:<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a><wbr>]
<br>
<b>Sent:</b> Tuesday, September 6, 2016 11:43 PM<br>
<b>To:</b> Farzaneh Badiei <<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>>; Mueller, Milton L <<a href="mailto:milton@gatech.edu" target="_blank">milton@gatech.edu</a>>; Caribe Joao Carlos <<a href="mailto:caribe@entropia.blog.br" target="_blank">caribe@entropia.blog.br</a>>; Grace Githaiga <<a href="mailto:ggithaiga@hotmail.com" target="_blank">ggithaiga@hotmail.com</a>><br>
<b>Cc:</b> <a href="mailto:ncuc-ec@lists.ncuc.org" target="_blank">ncuc-ec@lists.ncuc.org</a><br>
<b>Subject:</b> Re: [NCUC-EC] Fwd: Info Sharing - Process For Board Review of GNSO Community Charter Amendments<u></u><u></u></span></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Hi , <u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">please find out my draft for the announcement, I need your comments and input here. the announcement should be clear and exhaustive.<u></u><u></u></p>
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<div>
<p class="MsoNormal">we need also to work on the voting procedure and other details. In term of process, I don't think there will be any objection when the announcement will be shared and we can respond to that.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">we will confirm in EC list regarding the announcement starting the process.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Best,<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Rafik<u></u><u></u></p>
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<p class="MsoNormal">==============================<wbr>================<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Hi everyone,<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">I am glad to share with you this important announcement, on behalf of NCUC EC, to start the NCUC Bylaws change process.<u></u><u></u></p>
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<p class="MsoNormal">There were previously several attempts to amend the bylaws/charter to update it and align it with NCSG charter. For this time and as the bylaws allowed it, the NCUC EC decided to work as drafting team and propose an amended draft version
for consultation based on previous work. I want to thank everyone who participated on the previous efforts. <u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<div>
<p class="MsoNormal">In term of timeline, we are going to follow this basically:<u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:#500050"><u></u> <u></u></span></p>
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<div>
<p class="MsoNormal" style="margin-left:.25in">
<u></u><span style="font-size:10.0pt;font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="font-size:9.5pt;color:#500050"> <b> </b>
</span><b><span style="font-size:9.5pt;color:black">Call for input</span></b><span style="font-size:9.5pt;color:black">,
<b>first reading</b> from <u>9th September till 8th Octobe</u>r </span><span style="font-size:9.5pt"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:9.5pt">NB During this time, the EC will regularly monitor the doc for questions and comments and attempts to resolve them. Teleconferences can be held as well to resolve issues and update members on our progress<u></u><u></u></span></p>
<ul type="disc">
<li class="MsoNormal">
<span style="font-size:9.5pt;color:black"> <b><u>First resolution of comments</u></b> 8th Octobe to 9th October by NCUC EC</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black"> <b>Call for input, second reading</b> for amended draft, <u>9th October to 9th November</u></span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black"> <b>Consultation about the charter during NCUC ad-hoc meeting</b> in Hyderabad (date TBC)</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black"> <b>Final call</b> : <u>9th November to 12th November</u> , to take note of any objections</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black"> <b>Final draft ready</b> by <u>13th November</u> to be approved by NCUC EC</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black"> <b> Voting </b>in parallel with NCUC election (tentative dates <u>14 Nov. - 27 Nov</u>) to adopt the new charter.</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black"> <b>When adopted</b>, informing the ICANN staff about the new charter, process with ICANN board/staff/OEC (Organizational Excellence Committee) starts. That process is outlined and explained at the bottom</span><span style="font-size:9.5pt"><u></u><u></u></span></li></ul>
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<div>
<p class="MsoNormal"><span style="font-size:9.5pt;color:black">As working method, we are going to follow this:</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:#500050"><u></u> <u></u></span></p>
</div>
<div>
<div>
<ul type="disc">
<li class="MsoNormal">
<span style="font-size:9.5pt;color:black">The clean version of draft is shared in google doc
</span><span style="font-size:9.5pt"><a href="https://docs.google.com/document/d/1wYP4-JGKA_u6QligvViBkygzj8Q62kmFF-ky5XSWWDU/edit?usp=sharing" target="_blank">here</a><span style="color:black"> and you can find the attached redline version to see the changes. For those who
cannot access we can provide a doc version and will input their comments on their behalf. The google doc is in comments mode (and keeping trace of the discussion) and your input is highly encouraged to be made there but discussion can happen in NCUC list.</span><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black">Farzaneh as EC member will be the editor/penholder. The EC will respond to the comments and try solve any issue or questions.</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black">During each readings, we will try to resolve comments, explain rationale behind amendments. we will keep a clean version as output from a reading .</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black">We will organize conference calls during each reading/consultation to respond to questions and resolve pending issues, in addition to a dedicated session in Hyderabad meeting (where remote participation channels will
be provided too)</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black">We will organize a first a Q&A call about the process and to clarify about ICANN process side. We will create a page in our website to document the process and keep the documents there for tracking.</span><span style="font-size:9.5pt"><u></u><u></u></span></li><li class="MsoNormal">
<span style="font-size:9.5pt;color:black">The NCUC EC will respond to questions/inquiries in the mailing list.</span><span style="font-size:9.5pt"><u></u><u></u></span></li></ul>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal"><b>Adoption process</b><u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">according to section VIII of the current bylaws, to amend the bylaws we need:<u></u><u></u></p>
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<p style="margin-right:0in;margin-bottom:19.2pt;margin-left:0in;line-height:15.75pt;vertical-align:baseline;font-stretch:inherit;word-wrap:break-word">
<i><span style="font-family:"Arial",sans-serif;color:black">A. Changes to this charter may take place by vote of the Members. Changes may be proposed by the Executive Committee or by petition of the Members. A petition of ten (10) percent of the
then-current members shall be sufficient for putting a charter amendment on the ballot for consideration at the next regular election. Alternatively, the Executive Committee by majority vote may propose an amendment for consideration at the next regular election.</span></i><u></u><u></u></p>
<p style="margin-right:0in;margin-bottom:19.2pt;margin-left:0in;line-height:15.75pt;vertical-align:baseline;font-stretch:inherit;word-wrap:break-word">
<i><span style="font-family:"Arial",sans-serif;color:black">B. Charter amendments shall be passed if at least two thirds of the votes cast in the election favor its adoption (provided 40% or more of the eligible Voters cast a ballot in the election).</span></i><u></u><u></u></p>
<p style="margin-right:0in;margin-bottom:19.2pt;margin-left:0in;line-height:15.75pt;vertical-align:baseline;font-stretch:inherit;word-wrap:break-word">
<span style="font-family:"Arial",sans-serif;color:black">the voting/election period will take this on consideration (under discussion currently) with regard to the ballot and procedures to be defined by the NCUC EC.</span><span style="font-family:"Arial",sans-serif"><u></u><u></u></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Arial",sans-serif">Board/OEC process:</span></b><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">At a high level, the GNSO Charter Amendment Process involves a total of four basic phases </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Arial",sans-serif;color:black">· Amendment preparations and approval by the charter-amending community;</span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Arial",sans-serif;color:black">· Staff review and analysis of amendments for potential ICANN organization impacts;</span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Arial",sans-serif;color:black">· Review of amendments and opportunity for comment by the multistakeholder community; and</span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Arial",sans-serif;color:black">· Full Board review and action</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">According to ICANN staff, the entire Board review process (which involves the last three phases of the process) seems to
now be taking about 6 or 7 months (calculating from the formal submission of the amendments to staff). The specifics of the process look like this:</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt">
<b><i><u><span style="font-family:"Arial",sans-serif;color:black">SUMMARY OF GNSO CHARTER AMENDMENT PROCESS (Excerpts)</span></u></i></b><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in">
<i><span style="font-family:"Arial",sans-serif;color:black">On 28 September 2013, the ICANN Board established a process for the amendment of GNSO Stakeholder Group and Constituency Charters. That process is as follows:</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<strong><i><span style="font-family:"Arial",sans-serif;color:black">Phase I: Amendment Preparation</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt">
<i><span style="font-family:"Arial",sans-serif;color:black">GNSO Stakeholder Groups (SGs) and Constituencies should formulate charter amendments through their own internal processes and notify ICANN Staff as early as practicable (at <a href="mailto:policy-staff@icann.org" target="_blank"><span style="color:black">policy-staff@icann.org</span></a>)
upon initiation and completion (approval) of such efforts.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt">
<strong><i><span style="font-family:"Arial",sans-serif;color:black"> </span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt">
<strong><i><span style="font-family:"Arial",sans-serif;color:black">Phase II: Staff Review</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in">
<i><span style="font-family:"Arial",sans-serif;color:black">Upon formal receipt of the proposed amendment(s) approved by the community group, ICANN staff will analyze the proposal and, within 10 business days, submit the community proposal with a report to
the appropriate Board committee identifying any fiscal or liability concerns.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt">
<strong><i><span style="font-family:"Arial",sans-serif;color:black">Phase III: Public Comments</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in">
<i><span style="font-family:"Arial",sans-serif;color:black">After Board committee review of the Staff report and the proposed charter amendments, the Board committee will direct the opening of a Public Comment Forum. Upon completion of the Forum, within 30
calendar days, staff will provide a report to the Board committee summarizing the community feedback.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt">
<strong><i><span style="font-family:"Arial",sans-serif;color:black">Phase IV: Board Review</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in">
<i><span style="font-family:"Arial",sans-serif;color:black">At the next available opportunity after the delivery and publication of the staff report, the appropriate Board committee shall review the proposed charter amendments, the staff report and any community
feedback and make a recommendation to the Board.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt">
<i><span style="font-family:"Arial",sans-serif;color:black">After receiving a recommendation from the committee, the Board shall either:</span></i><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;margin-left:1.25in">
<i><span style="font-family:"Arial",sans-serif;color:black">a.</span></i><span style="font-family:"Arial",sans-serif;color:black"> <i>Recognize the proposed charter amendment by a simple majority vote; or</i></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;margin-left:1.25in">
<i><span style="font-family:"Arial",sans-serif;color:black">b.</span></i><span style="font-family:"Arial",sans-serif;color:black"> <i>Reject the proposed amendment by a supermajority (2/3) vote and provide a specific rationale for its concerns.</i></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;margin-left:1.25in">
<i><span style="font-family:"Arial",sans-serif;color:black">c.</span></i><span style="font-family:"Arial",sans-serif;color:black"> <i>If neither above condition is met, the Board will ask for further explanation of the proposed amendments by the community.</i></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in">
<i><span style="font-family:"Arial",sans-serif;color:black">In its review of the proposed amendments, the ICANN Board may ask questions and otherwise consult with the affected SG or Constituency. If it is not feasible for the Board to take action on the proposed
amendments after two meetings, the Board shall report to the affected SG or Constituency the circumstance(s) that prevented it from making a final action and its best estimate of the time required to reach an action. That report is deemed an "action" under
this process. If it is not feasible for the Board to take action on the proposed amendments after four meetings (or after a total of six scheduled meetings), the proposed community amendments will be deemed effective.</span></i><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<div>
<p class="MsoNormal"><span style="font-family:"Arial",sans-serif;color:black">The full process is posted on the </span><span style="font-family:"Arial",sans-serif"><a href="http://icann.gnso.org/" target="_blank">ICANN.GNSO.org</a><span style="color:black"> web
site at the bottom of this page –</span><a href="http://gnso.icann.org/en/about/stakeholders-constituencies" target="_blank">http://gnso.icann.org/en/<wbr>about/stakeholders-<wbr>constituencies</a><span style="color:black">. A pdf version of the process can be viewed
and downloaded from this link - </span><a href="http://gnso.icann.org/en/about/stakeholders-constituencies/charter-amendment-process-28sep13-en.pdf" target="_blank">http://gnso.icann.org/en/<wbr>about/stakeholders-<wbr>constituencies/charter-<wbr>amendment-process-28sep13-en.<wbr>pdf</a></span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Please feel free to ask any question or clarification about the process and the bylaw draft. We need everyone participation in this process.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Best Regards,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Rafik <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal">2016-09-05 20:48 GMT+09:00 farzaneh badii <<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>>:<u></u><u></u></p>
<blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
<div>
<p class="MsoNormal">Hi Rafik, <u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Thanks for all this work. on the first item, "<span style="font-size:9.5pt"> - call for input, first reading from 8th September till 8th October" </span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">We need to clarify that we will attend the comments and suggested amendments when we receive them i.e. from 8th Sept to 8th Oct, and also we will have conference calls if needed ( again during 8th sept to 8th Oct). I know you stated this
in the working method but perhaps we could also say something short next the task : something like this <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"> "<span style="font-size:9.5pt"> - call for input, first reading from 8th September till 8th October" , [During this time, the EC will regularly monitor the doc for questions and comments and attempts to resolve them. Teleconferences can
be held as well to resolve issues and update members on our progress]</span><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">I can be the penholder/editor. <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">I think working methods as you laid out are really good. Thank you <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Best<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Farzaneh <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
<div>
<div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal">On 5 September 2016 at 13:33, Rafik Dammak <<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a>> wrote:<u></u><u></u></p>
<blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
<div>
<div>
<p class="MsoNormal">Hi everyone,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">my proposal for adjusted timeline for the charter review:<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<div>
<p class="MsoNormal">- draft timeline :<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - call for input, first reading from 8th September till 8th October<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - first resolution of comments during the first consultation so we can initiate the second reading quickly<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - call for input, second reading for amended draft 9th October to 9th November<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - consultation about the charter during NCUC ad-hoc meeting in hyderabad TBC<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - Final call : 9th November to 12th November , to take note of any objections<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - Final draft ready by 13th November<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - planning the voting in parallel with NCUC election (tentative dates <span style="font-size:9.5pt">14 Nov. - 27</span>) to adopt the new charter. if needed we can adjust the election period a little bit<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - informing the ICANN staff about the new charter, process with ICANN board/staff/OEC starts<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">we will send announcement in Wednesday explaining the process and timeline, including the clean version in google doc in comment mode and redline version attached, we may set the procedures in coming days about voting the the charter according
the threshold in the current one<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">as reminder I suggested also:<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<div>
<p class="MsoNormal"><i>working methods: sharing a google doc, for those who cannot access we can provide a doc version. comments are encouraged to be made in the google doc but discussion can happen in NCUC list. We need volunteers from EC to handle comments
and to play the editors role . the editors should ensure that those comments are responded and reflected in the document. I suggest Farzaneh to be the penholder or editor .</i><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<div>
<p class="MsoNormal"><i>during each readings, we will try to resolve comments, explain rationale behind amendments. we will keep a clean version as output from a reading . the document will be in suggestion mode and keep trace of comments. </i><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><i>we will organize a (monthly) confcall during each reading/consultation to respond to questions and resolve pending issues, in addition to session in Hyderabad meeting (pending the approval of meeting request)</i><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
<div>
<p class="MsoNormal"><i>We will organize a Q&A call about the process and inviting Rob to clarify about ICANN process side. We will create a page in our website to document the process and keep the documents there</i><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">need your feedback and comment soon.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
<p class="MsoNormal">Best,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Rafik<u></u><u></u></p>
</div>
<div>
<div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal">2016-08-10 11:12 GMT+09:00 Rafik Dammak <<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a>>:<u></u><u></u></p>
<blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
<div>
<div>
<p class="MsoNormal">Hi Farzi,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">I propose<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">- to draft the announcement composed of rational and explaining the background (Acknowledging the previous attempts and efforts, that we used their outputs, what drafting team did), also sharing relevant info and links . this should be
ready by this weekend<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">- sharing the clean version against current charter (well-formatted and read-proofed)<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">- draft timeline :<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - call for input, first reading from 15th August till 15th September<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - first resolution of comments 16th September to 23rd September<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - call for input, second reading for amended draft 23rd September to 23rd October<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - Final call : 23rd October to 30th October , to take note of any objections<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - Final draft adapted by 5th November (during ICANN meeting)<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - planning the voting in parallel with NCUC election (dates TBC) to adopt the new charter<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"> - informing the ICANN staff about the new charter, process with ICANN board/staff/OEC starts<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">working methods: sharing a google doc, for those who cannot access we can provide a doc version. comments are encouraged to be made in the google doc but discussion can happen in NCUC list. We need volunteers from EC to handle comments
and to play the editors role . the editors should ensure that those comments are responded and reflected in the document<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<div>
<p class="MsoNormal">during each readings, we will try to resolve comments, explain rational behind amendments. we will keep a clean version as output from a reading . the document will be in suggestion mode and keep trace of comments. <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">we will organize a (monthly) confcall during each reading/consultation to respond to questions and resolve pending issues.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
<div>
<p class="MsoNormal">We will organize a Q&A call about the process and inviting Rob to clarify about ICANN process side. We will create a page in oru website to document the process and keep the documents there<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">it is quite agressive and time-consuming work but it need to be done.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Best,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Rafik <u></u><u></u></p>
<div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">2016-08-10 8:14 GMT+09:00 farzaneh badii <<a href="mailto:farzaneh.badii@gmail.com" target="_blank">farzaneh.badii@gmail.com</a>>:<u></u><u></u></p>
<blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
<div>
<p class="MsoNormal">Hi Rafik,<u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Thanks. I think we should provide the rationale and perhaps schedule a meeting with the members and Rob and us to clarify questions. <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Best<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Farzaneh <u></u><u></u></p>
</div>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<div>
<div>
<p class="MsoNormal">On 9 August 2016 at 01:37, Rafik Dammak <<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a>> wrote:<u></u><u></u></p>
</div>
</div>
<blockquote style="border:none;border-left:solid #cccccc 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
<div>
<div>
<div>
<p class="MsoNormal">Hi everyone,<u></u><u></u></p>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">I am sending here the memo from Rob about charter amendment process.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">let's prepare for starting of the consultation process for next Monday as agreed in our last EC call:<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">- draft the announcement explaining the rationale<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">- sharing the clean version of draft document, in suggestion mode<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal">- explaining the timeline, NCUC process and ICANN process for charter amendment.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">our target remains to finish this by Hyderabad and that will also impact our NCUC election schedule.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Best,<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt">Rafik<u></u><u></u></p>
<div>
<p class="MsoNormal" style="margin-bottom:12.0pt">---------- Forwarded message ----------<br>
From: <b>Robert Hoggarth</b> <br>
Date: 2016-08-09 0:44 GMT+09:00<br>
Subject: Info Sharing - Process For Board Review of GNSO Community Charter Amendments<br>
To: Maryam Bakoshi <br>
Cc: Rafik Dammak , Benedetta Rossi <br>
<br>
<u></u><u></u></p>
<div>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Dear Maryam,</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Rafik asked me to supply the NCUC Executive Committee with the details of the process for ICANN Board review of GNSO community
charter amendments. Please pass this note on to the Executive Committee list as appropriate.</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">At a high level, the GNSO Charter Amendment Process involves a total of four basic phases –
</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">· Amendment preparations and approval by the charter-amending community;</span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">· Staff review and analysis of amendments for potential ICANN organization impacts;</span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">· Review of amendments and opportunity for comment by the multistakeholder community; and
</span><span style="color:black"><u></u><u></u></span></p>
<p><span style="font-family:"Calibri",sans-serif;color:black">· Full Board review and action</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">From my observations the last few years, the timing of the community amendment development process (Phase 1) can vary
widely depending on many individual community factors and can go very quickly or take a long time. The entire Board review process (which involves the last three phases of the process) seems to now be taking about 6 or 7 months (calculating from the formal
submission of the amendments to staff). The specifics of the process look like this:</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt;background:white">
<b><i><u><span style="font-family:"Calibri",sans-serif;color:black">SUMMARY OF GNSO CHARTER AMENDMENT PROCESS (Excerpts)</span></u></i></b><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">On 28 September 2013, the ICANN Board established a process for the amendment of GNSO Stakeholder Group and Constituency Charters. That process is as follows:</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<strong><i><span style="font-family:"Calibri",sans-serif;color:black">Phase I: Amendment Preparation</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">GNSO Stakeholder Groups (SGs) and Constituencies should formulate charter amendments through their own internal processes and notify ICANN Staff as early as practicable (at
<a href="mailto:policy-staff@icann.org" target="_blank"><span style="color:black">policy-staff@icann.org</span></a>) upon initiation and completion (approval) of such efforts.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt;background:white">
<strong><i><span style="font-family:"Calibri",sans-serif;color:black"> </span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt;background:white">
<strong><i><span style="font-family:"Calibri",sans-serif;color:black">Phase II: Staff Review</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">Upon formal receipt of the proposed amendment(s) approved by the community group, ICANN staff will analyze the proposal and, within 10 business days, submit the community proposal with a report to
the appropriate Board committee identifying any fiscal or liability concerns.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt;background:white">
<strong><i><span style="font-family:"Calibri",sans-serif;color:black">Phase III: Public Comments</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">After Board committee review of the Staff report and the proposed charter amendments, the Board committee will direct the opening of a Public Comment Forum. Upon completion of the Forum, within 30
calendar days, staff will provide a report to the Board committee summarizing the community feedback.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt;background:white">
<strong><i><span style="font-family:"Calibri",sans-serif;color:black">Phase IV: Board Review</span></i></strong><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">At the next available opportunity after the delivery and publication of the staff report, the appropriate Board committee shall review the proposed charter amendments, the staff report and any community
feedback and make a recommendation to the Board.</span></i><span style="color:black"><u></u><u></u></span></p>
<p style="margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;line-height:12.0pt;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">After receiving a recommendation from the committee, the Board shall either:</span></i><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;margin-left:1.25in;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">a.</span></i><span style="font-family:"Calibri",sans-serif;color:black">
<i>Recognize the proposed charter amendment by a simple majority vote; or</i></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;margin-left:1.25in;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">b.</span></i><span style="font-family:"Calibri",sans-serif;color:black">
<i>Reject the proposed amendment by a supermajority (2/3) vote and provide a specific rationale for its concerns.</i></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:6.0pt;margin-left:1.25in;background:white">
<i><span style="font-family:"Calibri",sans-serif;color:black">c.</span></i><span style="font-family:"Calibri",sans-serif;color:black">
<i>If neither above condition is met, the Board will ask for further explanation of the proposed amendments by the community.</i></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-left:.5in">
<i><span style="font-family:"Calibri",sans-serif;color:black">In its review of the proposed amendments, the ICANN Board may ask questions and otherwise consult with the affected SG or Constituency. If it is not feasible for the Board to take action on the proposed
amendments after two meetings, the Board shall report to the affected SG or Constituency the circumstance(s) that prevented it from making a final action and its best estimate of the time required to reach an action. That report is deemed an "action" under
this process. If it is not feasible for the Board to take action on the proposed amendments after four meetings (or after a total of six scheduled meetings), the proposed community amendments will be deemed effective.</span></i><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">The full process is posted on the
<a href="http://ICANN.GNSO.org" target="_blank">ICANN.GNSO.org</a> web site at the bottom of this page –
<a href="http://gnso.icann.org/en/about/stakeholders-constituencies" target="_blank">
http://gnso.icann.org/en/<wbr>about/stakeholders-<wbr>constituencies</a>. A pdf version of the process can be viewed and downloaded from this link -
<a href="http://gnso.icann.org/en/about/stakeholders-constituencies/charter-amendment-process-28sep13-en.pdf" target="_blank">
http://gnso.icann.org/en/<wbr>about/stakeholders-<wbr>constituencies/charter-<wbr>amendment-process-28sep13-en.<wbr>pdf</a></span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Staff is available to support, assist and/or advise the NCUC in any phase of the amendments process and I would be happy
to further brief the committee about this process and answer any questions anyone might have.</span><span style="color:black"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Best regards,</span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"> </span><span style="color:black"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Rob Hoggarth</span><span style="color:black"><u></u><u></u></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">______________________________<wbr>_________________<br>
NCUC-EC mailing list<br>
<a href="mailto:NCUC-EC@lists.ncuc.org" target="_blank">NCUC-EC@lists.ncuc.org</a><br>
<a href="http://lists.ncuc.org/cgi-bin/mailman/listinfo/ncuc-ec" target="_blank">http://lists.ncuc.org/cgi-bin/<wbr>mailman/listinfo/ncuc-ec</a><u></u><u></u></p>
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