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<div>+1 Roy. Grace, agree with you.</div>
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<div style="font-size:8px; color:#575757">Sent from my T-Mobile 4G LTE Device</div>
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<div>-------- Original message --------</div>
<div>From: Grace Githaiga </div>
<div>Date:07/05/2015 19:46 (GMT+01:00) </div>
<div>To: PeterGreen ,William Drake ,"Stefania.Milan@EUI.eu" </div>
<div>Cc: ncuc-ec@lists.ncuc.org </div>
<div>Subject: Re: [NCUC-EC] BA incidental expense for budgetary consideration </div>
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<div dir="ltr">@Peter
<div>The dinners are not alot of money. I think it is quite in order to make a realistic provision for a dinner from NCUC funds. It is good for networking and getting members together. </div>
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<div>Rgds</div>
<div>Grace<br>
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From: seekcommunications@hotmail.com<br>
To: william.drake@uzh.ch; stefania.milan@eui.eu<br>
Date: Mon, 6 Jul 2015 01:43:08 +0800<br>
CC: ncuc-ec@lists.ncuc.org<br>
Subject: Re: [NCUC-EC] BA incidental expense for budgetary consideration<br>
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<div dir="ltr">Hi Bill, Hi Stefania,
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<div>Since we could not anticipate or set a fixed amount of money (a minimum or maximum limit) for incidental expenses in ICANN meetings, <span style="font-size:12pt">I am thinking that when people get together outside of meetings for dinners, how about going
Dutch? </span></div>
<div><span style="font-size:12pt">It is easy and transparent enough, like we did in Washington with NPOC people. </span></div>
<div><span style="font-size:12pt">After all, we could avoid all people saying that we consume the NCUC money for dinners (though not much in amount). Let's go Dutch.</span></div>
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<div>My thoughts.</div>
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<div>Best</div>
<div>Peter</div>
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From: william.drake@uzh.ch<br>
Date: Sun, 5 Jul 2015 11:05:18 -0500<br>
To: Stefania.Milan@EUI.eu<br>
CC: ncuc-ec@lists.ncuc.org<br>
Subject: Re: [NCUC-EC] BA incidental expense for budgetary consideration<br>
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<div>understood. I think approving a minor expense online post hoc is as transparent as approving one ex ante. it’s still in the record if anyone cares.
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<div>BD</div>
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<div>On Jul 5, 2015, at 11:02 AM, Milan, Stefania <<a href="mailto:Stefania.Milan@EUI.eu">Stefania.Milan@EUI.eu</a>> wrote:</div>
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<div style="">It was just a proposal, Bill. I always like to know the "boundaries" of potential actions tone taken.. and transparency is key as NCUC grows bigger and bigger. My two cents, though. No need to follow up if so desired by the group. Ciao, Stefi</div>
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<div id="ecxdivRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt"><b>Da:</b><span class="ecxApple-converted-space"> </span>William Drake <<a href="mailto:william.drake@uzh.ch">william.drake@uzh.ch</a>><br>
<b>Inviato:</b><span class="ecxApple-converted-space"> </span>domenica 5 luglio 2015 17.30<br>
<b>A:</b><span class="ecxApple-converted-space"> </span>Milan, Stefania<br>
<b>Cc:</b><span class="ecxApple-converted-space"> </span>Exec. Comm<br>
<b>Oggetto:</b><span class="ecxApple-converted-space"> </span>Re: [NCUC-EC] BA incidental expense for budgetary consideration</font>
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<div>Personally I don’t see the need to bureaucratize this all that much. We wouldn’t know in advance of each meeting whether there will be a dinner to fund or how much would be needed, so ex ante allocations seem unnecessary. It’s not that hard to do what
we just did, bill approve reimburse…</div>
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<div>Bill</div>
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<div>On Jul 5, 2015, at 9:39 AM, Milan, Stefania <<a href="mailto:Stefania.Milan@EUI.eu">Stefania.Milan@EUI.eu</a>> wrote:</div>
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<div style="">Hi Bill, everyone</div>
<div style="">I of course support the move, too.<span class="ecxApple-converted-space"> </span></div>
<div style="">I suggest, however, to try to "streamline" the process, by allocating a maximum amount to be used to this end in similar occasions. Again, this is not to complicate things but to improve transparency on the one hand, and facilitate reimbursement
on the other. Am I becoming such a big policy fan?<span class="ecxApple-converted-space"> </span><span id="ecxcid:e7adb19b-cc1c-47e4-b7d9-9fe026e49dcd"><OutlookEmoji-��.png></span></div>
<div style="">What do you think?</div>
<div style="">Stefania<br>
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<div id="ecxdivRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt"><b>Da:</b><span class="ecxApple-converted-space"> </span><a href="mailto:ncuc-ec-bounces@lists.ncuc.org">ncuc-ec-bounces@lists.ncuc.org</a><span class="ecxApple-converted-space"> </span><<a href="mailto:ncuc-ec-bounces@lists.ncuc.org">ncuc-ec-bounces@lists.ncuc.org</a>>
per conto di PeterGreen <<a href="mailto:seekcommunications@hotmail.com">seekcommunications@hotmail.com</a>><br>
<b>Inviato:</b><span class="ecxApple-converted-space"> </span>domenica 5 luglio 2015 05.34<br>
<b>A:</b><span class="ecxApple-converted-space"> </span><a href="mailto:william.drake@uzh.ch">william.drake@uzh.ch</a><br>
<b>Cc:</b><span class="ecxApple-converted-space"> </span><a href="mailto:ncuc-ec@lists.ncuc.org">ncuc-ec@lists.ncuc.org</a><br>
<b>Oggetto:</b><span class="ecxApple-converted-space"> </span>Re: [NCUC-EC] BA incidental expense for budgetary consideration</font>
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<div dir="ltr">Hi Bill, Hi folks,
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<div>I think no problem. Each time we need a bit of money to get people together outside of the meetings.</div>
<div>My support.</div>
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<div>Best</div>
<div>Peter<br>
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From:<span class="ecxApple-converted-space"> </span><a href="mailto:caribe@entropia.blog.br">caribe@entropia.blog.br</a><br>
Date: Thu, 2 Jul 2015 15:51:55 -0300<br>
To:<span class="ecxApple-converted-space"> </span><a href="mailto:william.drake@uzh.ch">william.drake@uzh.ch</a><br>
CC:<span class="ecxApple-converted-space"> </span><a href="mailto:ncuc-ec@lists.ncuc.org">ncuc-ec@lists.ncuc.org</a><br>
Subject: Re: [NCUC-EC] BA incidental expense for budgetary consideration<br>
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No objection for this, also this would occur on Dublin, I suggest to allocate previously the budget for this event.
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<div>Em 02/07/2015, às 15:46, William Drake escreveu:</div>
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<div style="word-wrap:break-word">Hi
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<div>After the successful LAC civil society outreach meeting in BA on Saturday 20 June, a group of members who’d spoken at the event went out to dinner. Paying the bill turned out to be complicated because everyone had different currencies and credit cards
and the waiters were looking stressed, so Treasurer Milton and myself made an executive decision to put it on his credit card for reimbursement by NCUC. Since the amount of money involved ($240) was small, we’d done the same thing after the Washington DC
outreach meeting in January, and the diners had after all shown up and done work for NCUC, this seemed like a reasonable decision.</div>
<div><br>
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<div>For significant expenses it’d be inappropriate but for a mere $240 I suggest we save time on mail cycles and follow a “if there are no objections” approval rule. So if there are no objections by Saturday, let’s consider it approved and Milton can reimburse
himself, ok?</div>
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<div>Thanks much</div>
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<div>Bill</div>
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