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<div>So, we should do as suggested. Mention in the rules that it will a post-event payment, and deal with cases for upfront payment on ad ad-hoc basis. In other words, ignore the problems for now. </div>
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<div>Grace: thanks for you point re: people traveling from Africa and other badly connected places. This must be taken into account. At the same time, what is the event is in, say, Amsterdam and someone from London asks for funding? USD 2000 would be excessive. </div>
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<div>Again, I suggest mentioned it is a lump sum up to USD 2000, and deal with specific cases when the problem arises. </div>
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<div>Guys, if we want to get it working for L.A., we should really polish the language, correct the problematic points, and publish it on website + our lists. I am currently attending a conference and I am unable to do the polishing. Who can take care of it?
I can then take care of website and various adverts. We should also decide whether LA is a pilot (hence, we fund one person only, for example) or we already start making USD 4000 available.</div>
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<div>MY two cents, s<br>
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Sent from my iPad</div>
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On 17/set/2014, at 14:49, "Milton Mueller" <<a href="mailto:mueller.syr.edu@gmail.com">mueller.syr.edu@gmail.com</a>> wrote:<br>
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<div>We have one bad experience in which somebody in fact did receive the money upfront never showed up and we never got it back.</div>
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<div>Since then no one has really asked to get money upfront and I would generally discourage the practice.</div>
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<div>If we had more labor resources a better option would be to buy the ticket for them but that gets tricky with issues related to passport number, visas and all of that. You really need a bit of a bureaucracy and people with time to do these things before
that's a viable<br>
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Milton L Mueller
<div>Professor, <span style="font-size: 13pt;">Syracuse School of Information Studies</span></div>
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On Sep 17, 2014, at 3:27, William Drake <<a href="mailto:wjdrake@gmail.com">wjdrake@gmail.com</a>> wrote:<br>
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<div>It would be good to hear from our Treasurer who has to deal with the wire transfers. My suggestion was based on what we do now, and always have, which I took to be easier for him. And there is the unanswered question of, what if we give someone $2,000
up front and they end up not coming? Who’s going to negotiate its return to our coffers?
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<div>Bill<br>
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<div>On Sep 16, 2014, at 4:12 PM, Balleste, Roy <<a href="mailto:rballeste@stu.edu">rballeste@stu.edu</a>> wrote:</div>
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BTW, I am concerned this is getting a bit complicated. I do not agree with payment after the fact. As Stefania noted, “some people upfronting the money might be a problem.” I say not might, but it will. If this exercise is to increase attendance of the NCUC
membership, then it has to be prepaid. Otherwise, it will lack results. Regarding the amount, I suggest pick a fair amount, and keep it simple. My two cents.<o:p></o:p></div>
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<span style="font-size: 11pt; color: rgb(31, 73, 125);">Roy</span><span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);"><o:p></o:p></span></div>
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<b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;"><span class="Apple-converted-space"> </span><a href="mailto:ncuc-ec-bounces@lists.ncuc.org" style="color: purple; text-decoration: underline;">ncuc-ec-bounces@lists.ncuc.org</a><span class="Apple-converted-space"> </span>[<a href="mailto:ncuc-ec-bounces@lists.ncuc.org" style="color: purple; text-decoration: underline;">mailto:ncuc-ec-bounces@lists.ncuc.org</a>]<span class="Apple-converted-space"> </span><b>On
Behalf Of<span class="Apple-converted-space"> </span></b>Balleste, Roy<br>
<b>Sent:</b><span class="Apple-converted-space"> </span>Tuesday, September 16, 2014 10:07 AM<br>
<b>To:</b><span class="Apple-converted-space"> </span>William Drake; Exec. Comm<br>
<b>Subject:</b><span class="Apple-converted-space"> </span>Re: [NCUC-EC] NCUC travel funding policy<o:p></o:p></span></div>
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<o:p> </o:p></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Hello.<o:p></o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">I agree with the proposal. Bill, I would say that writing a brief report after would suffice.<o:p></o:p></span></div>
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<span style="font-size: 11pt; font-family: Calibri, sans-serif; color: rgb(31, 73, 125);">Kind Regards,<o:p></o:p></span></div>
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<span style="font-size: 11pt; color: rgb(31, 73, 125);">Roy<o:p></o:p></span></div>
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<b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;"><span class="Apple-converted-space"> </span><a href="mailto:ncuc-ec-bounces@lists.ncuc.org" style="color: purple; text-decoration: underline;">ncuc-ec-bounces@lists.ncuc.org</a><span class="Apple-converted-space"> </span>[<a href="mailto:ncuc-ec-bounces@lists.ncuc.org" style="color: purple; text-decoration: underline;">mailto:ncuc-ec-bounces@lists.ncuc.org</a>]<span class="Apple-converted-space"> </span><b>On
Behalf Of<span class="Apple-converted-space"> </span></b>William Drake<br>
<b>Sent:</b><span class="Apple-converted-space"> </span>Tuesday, September 16, 2014 3:49 AM<br>
<b>To:</b><span class="Apple-converted-space"> </span>Exec. Comm<br>
<b>Subject:</b><span class="Apple-converted-space"> </span>[NCUC-EC] NCUC travel funding policy<o:p></o:p></span></div>
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<o:p> </o:p></div>
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Hi<o:p></o:p></div>
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So four of us (Stefi, Pranesh, Carlos, myself) met in Istanbul and had a meeting. Having quorum, we decided to go forward with a publicly stated travel policy, which is described in Stefi’s draft below (thanks for writing it up!). Grace and Roy it would be
good to hear whether you agree with the proposal, in which case we can present it to members as a unanimous decision.<o:p></o:p></div>
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We might want to do some little language tweaks, but that’s just copy editorial. The one substantive question I have is regarding the reporting. Stefi, you have us agreeing that funded travelers would write blogs both before and after the relevant meeting;
I only recall us discussing the after. I’m not necessarily opposed, but don’t want it to seem onerous. Do people agree with this requirement? If we want to proceed like this, to be clear, we’d be saying that the person would write a couple para saying
there’s such and such issue happening, I’m involved in it in this way, and here’s what I expect to be debated at the meeting, and then the after post would say “as I blogged previously blah blah” and here’s what happened at the meeting and what comes next?
Is this potentially a bit redundant, in which case one blog post hoc might suffice and seem less like we’re giving them busy work?<o:p></o:p></div>
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Best,<o:p></o:p></div>
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<o:p> </o:p></div>
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Bill<o:p></o:p></div>
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Begin forwarded message:<o:p></o:p></div>
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<b><span style="font-family: Helvetica, sans-serif;">From:<span class="Apple-converted-space"> </span></span></b><span style="font-family: Helvetica, sans-serif;">"Milan, Stefania" <<a href="mailto:Stefania.Milan@EUI.eu" style="color: purple; text-decoration: underline;">Stefania.Milan@EUI.eu</a>></span><o:p></o:p></div>
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<b><span style="font-family: Helvetica, sans-serif;">Subject: travel policy</span></b><o:p></o:p></div>
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<b><span style="font-family: Helvetica, sans-serif;">Date:<span class="Apple-converted-space"> </span></span></b><span style="font-family: Helvetica, sans-serif;">September 15, 2014 at 5:54:04 PM GMT+2</span><o:p></o:p></div>
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<b><span style="font-family: Helvetica, sans-serif;">To:<span class="Apple-converted-space"> </span></span></b><span style="font-family: Helvetica, sans-serif;">Pranesh Prakash <<a href="mailto:pranesh@cis-india.org" style="color: purple; text-decoration: underline;">pranesh@cis-india.org</a>></span><o:p></o:p></div>
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<b><span style="font-family: Helvetica, sans-serif;">Cc:<span class="Apple-converted-space"> </span></span></b><span style="font-family: Helvetica, sans-serif;">William Drake <<a href="mailto:william.drake@uzh.ch" style="color: purple; text-decoration: underline;">william.drake@uzh.ch</a>></span><o:p></o:p></div>
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<span style="font-family: Calibri, sans-serif;">Dear Pranesh<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">Here go my draft travel policy proposal.<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">I am cc-ing Bill in the interest of time. We have to decide 1) whether to fund someone for LA or not, given the meeting is a month away; 2) if so, who the contact person will be; 3) the deadline.<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">My two cents.<span class="apple-converted-space"> </span><br>
Will be online later tonight, Stefania<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">At the NCUC Executive Council meeting on September 5th, 2014, the EC has decided that to allocate USD 4,000 per ICANN meeting in order to financially support the in-person attendance of a selected number of NCUC
members, on a call for proposals-basis.<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">Starting with the 2015 ICANN meetings, the EC will circulate three months before the meeting a call for proposals. <o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">The criteria for selection are as follows:<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">NCUC will support active members in good standing,<span class="apple-converted-space"> </span><o:p></o:p></span></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: 'Times New Roman', serif; background-color: white; background-position: initial initial; background-repeat: initial initial;">
<span style="font-family: Calibri, sans-serif;">who are actively engaged in NCUC work, for example GNSO committees or ICANN Working Groups<o:p></o:p></span></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: 'Times New Roman', serif; background-color: white; background-position: initial initial; background-repeat: initial initial;">
<span style="font-family: Calibri, sans-serif;">and whose in-person attendance at a certain ICANN meeting is required in order to bring forward the NCUC values<o:p></o:p></span></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: 'Times New Roman', serif; background-color: white; background-position: initial initial; background-repeat: initial initial;">
<span style="font-family: Calibri, sans-serif;">No member will be funded 2 times in a row, unless exceptional circumstances occur.<span class="apple-converted-space"> </span><o:p></o:p></span></li></ul>
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<span style="font-family: Calibri, sans-serif;">Application have to be submitted to the EC. The decision of whom to fund is at discretion of the EC, and cannot be appealed.<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">Each grantee will receive a lump sum up to USD 2,000.<o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">write a blog post<span class="apple-converted-space"> </span><em><span style="font-family: Calibri, sans-serif;">prior</span></em><span class="apple-converted-space"> </span>to the trip, to be published in the
NCUC website, detailing their engagement and the current status of the issues under discussion<o:p></o:p></span></li><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: 'Times New Roman', serif; background-color: white; background-position: initial initial; background-repeat: initial initial;">
<span style="font-family: Calibri, sans-serif;">write a brief report<span class="apple-converted-space"> </span><em><span style="font-family: Calibri, sans-serif;">after</span></em><span class="apple-converted-space"> </span>the trip, with updates on the issue
at hand.<span class="apple-converted-space"> </span><o:p></o:p></span></li></ul>
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<span style="font-family: Calibri, sans-serif;">This policy will be posted on the NCUC website under "governance" ("travel policy"). A dedicated email account will be made available in due time. <o:p></o:p></span></div>
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<span style="font-family: Calibri, sans-serif;">The EC has also decided to pilot the above scheme in occasion of forthcoming ICANN 51 meeting in Los Angeles (ICANN 51), allocating 2,000 dollars for the purpose. Applications containing 1) name, 2) committee
or WGs you participate in, 3) up to 300 words of detailed explanation of why your presence is needed should be sent to BILL?<o:p></o:p></span></div>
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<span style="font-size: 10pt; font-family: Helvetica, sans-serif;">----------------------</span><span style="font-size: 10pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></div>
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<span style="font-size: 10pt; font-family: Helvetica, sans-serif;">Stefania Milan, PhD</span><span style="font-size: 10pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></div>
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<span style="font-size: 10pt; font-family: Helvetica, sans-serif;">Data J Lab || Tilburg University, the Netherlands ||<span class="apple-converted-space"> </span><a href="http://datajlab.nl/" style="color: purple; text-decoration: underline;">http://datajlab.nl</a> ||</span><span style="font-size: 10pt; font-family: Calibri, sans-serif;"><o:p></o:p></span></div>
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<div apple-content-edited="true">***********************************************<br>
William J. Drake<br>
International Fellow & Lecturer<br>
Media Change & Innovation Division, IPMZ<br>
University of Zurich, Switzerland<br>
Chair, Noncommercial Users Constituency, <br>
ICANN, <a href="http://www.ncuc.org">www.ncuc.org</a><br>
<a href="mailto:william.drake@uzh.ch">william.drake@uzh.ch</a> (direct), <a href="mailto:wjdrake@gmail.com">wjdrake@gmail.com</a> (lists),<br>
<a href="http://www.williamdrake.org">www.williamdrake.org</a><br>
*********************************************** </div>
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