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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Hello.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I agree with the proposal. Bill, I would say that writing a brief report after would suffice.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Kind Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:#1F497D">Roy <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> ncuc-ec-bounces@lists.ncuc.org [mailto:ncuc-ec-bounces@lists.ncuc.org]
<b>On Behalf Of </b>William Drake<br>
<b>Sent:</b> Tuesday, September 16, 2014 3:49 AM<br>
<b>To:</b> Exec. Comm<br>
<b>Subject:</b> [NCUC-EC] NCUC travel funding policy<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">So four of us (Stefi, Pranesh, Carlos, myself) met in Istanbul and had a meeting. Having quorum, we decided to go forward with a publicly stated travel policy, which is described in Stefi’s draft below (thanks for writing it up!). Grace
and Roy it would be good to hear whether you agree with the proposal, in which case we can present it to members as a unanimous decision.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We might want to do some little language tweaks, but that’s just copy editorial. The one substantive question I have is regarding the reporting. Stefi, you have us agreeing that funded travelers would write blogs both before and after
the relevant meeting; I only recall us discussing the after. I’m not necessarily opposed, but don’t want it to seem onerous. Do people agree with this requirement? If we want to proceed like this, to be clear, we’d be saying that the person would write
a couple para saying there’s such and such issue happening, I’m involved in it in this way, and here’s what I expect to be debated at the meeting, and then the after post would say “as I blogged previously blah blah” and here’s what happened at the meeting
and what comes next? Is this potentially a bit redundant, in which case one blog post hoc might suffice and seem less like we’re giving them busy work?<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Best,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Bill<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Begin forwarded message:<o:p></o:p></p>
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<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif"">From: </span>
</b><span style="font-family:"Helvetica","sans-serif"">"Milan, Stefania" <<a href="mailto:Stefania.Milan@EUI.eu">Stefania.Milan@EUI.eu</a>></span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif"">Subject: travel policy</span></b><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif"">Date: </span>
</b><span style="font-family:"Helvetica","sans-serif"">September 15, 2014 at 5:54:04 PM GMT+2</span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif"">To: </span>
</b><span style="font-family:"Helvetica","sans-serif"">Pranesh Prakash <<a href="mailto:pranesh@cis-india.org">pranesh@cis-india.org</a>></span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-family:"Helvetica","sans-serif"">Cc: </span>
</b><span style="font-family:"Helvetica","sans-serif"">William Drake <<a href="mailto:william.drake@uzh.ch">william.drake@uzh.ch</a>></span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">Dear Pranesh<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">Here go my draft travel policy proposal.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">I am cc-ing Bill in the interest of time. We have to decide 1) whether to fund someone for LA or not, given the meeting is a month away; 2) if so, who the contact
person will be; 3) the deadline.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">My two cents.<span class="apple-converted-space"> </span><br>
Will be online later tonight, Stefania<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">At the NCUC Executive Council meeting on September 5th, 2014, the EC has decided that to allocate USD 4,000 per ICANN meeting in order to financially support the
in-person attendance of a selected number of NCUC members, on a call for proposals-basis.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">Starting with the 2015 ICANN meetings, the EC will circulate three months before the meeting a call for proposals. <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">The criteria for selection are as follows:<o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;background:white">
<span style="font-family:"Calibri","sans-serif"">NCUC will support active members in good standing,<span class="apple-converted-space"> </span><o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;background:white">
<span style="font-family:"Calibri","sans-serif"">who are actively engaged in NCUC work, for example GNSO committees or ICANN Working Groups<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;background:white">
<span style="font-family:"Calibri","sans-serif"">and whose in-person attendance at a certain ICANN meeting is required in order to bring forward the NCUC values<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo1;background:white">
<span style="font-family:"Calibri","sans-serif"">No member will be funded 2 times in a row, unless exceptional circumstances occur.<span class="apple-converted-space"> </span><o:p></o:p></span></li></ul>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">Application have to be submitted to the EC. The decision of whom to fund is at discretion of the EC, and cannot be appealed.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">Each grantee will receive a lump sum up to USD 2,000.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">Grantees in turn will be expected to<o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo2;background:white">
<span style="font-family:"Calibri","sans-serif"">write a blog post<span class="apple-converted-space"> </span><em><span style="font-family:"Calibri","sans-serif"">prior</span></em><span class="apple-converted-space"> </span>to the trip, to be published in the
NCUC website, detailing their engagement and the current status of the issues under discussion<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo2;background:white">
<span style="font-family:"Calibri","sans-serif"">write a brief report<span class="apple-converted-space"> </span><em><span style="font-family:"Calibri","sans-serif"">after</span></em><span class="apple-converted-space"> </span>the trip, with updates on the
issue at hand.<span class="apple-converted-space"> </span><o:p></o:p></span></li></ul>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">This policy will be posted on the NCUC website under "governance" ("travel policy"). A dedicated email account will be made available in due time. <o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif"">The EC has also decided to pilot the above scheme in occasion of forthcoming ICANN 51 meeting in Los Angeles (ICANN 51), allocating 2,000 dollars for the purpose. Applications
containing 1) name, 2) committee or WGs you participate in, 3) up to 300 words of detailed explanation of why your presence is needed should be sent to BILL?<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-family:"Calibri","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif"">----------------------</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif"">Stefania Milan, PhD</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif"">Data J Lab || Tilburg University, the Netherlands ||<span class="apple-converted-space"> </span><a href="http://datajlab.nl/">http://datajlab.nl</a> ||</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif"">The Citizen Lab || Munk School of Global Affairs, University of Toronto ||<span class="apple-converted-space"> </span><a href="http://citizenlab.org/">http://citizenlab.org</a><span class="apple-converted-space"> </span>||</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif"">European University Institute ||<span class="apple-converted-space"> </span><a href="http://www.protestsurvey.eu/">www.protestsurvey.eu/</a><span class="apple-converted-space"> </span>||<br>
Center for Media and Communication Studies, Central European University ||<span class="apple-converted-space"> </span><a href="http://www.cmcs.ceu.hu/">www.cmcs.ceu.hu</a><span class="apple-converted-space"> </span>||<br>
International Association for Media and Communication Research - International Council member and Co-Chair, Communication Policy Task Force ||<span class="apple-converted-space"> </span><a href="http://www.iamcr.org/">www.iamcr.org</a><span class="apple-converted-space"> </span>||</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif"">Executive Committee, Non-Commercial User Constituency, ICANN</span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif"">mobile: [31] 62 7875 425 (NL) || [1] 647 - 973 - 6533 (CA) || [+39] 333 - 2309945 (I) </span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif""><a href="http://stefaniamilan.net/">http://stefaniamilan.net/</a></span><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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