<div dir="ltr">Dear Ed,<div><br></div><div>thanks for the reply and comments:</div><div class="gmail_extra"><div class="gmail_quote"><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex">
<div><font size="4"><br></font></div><div><font size="4">You are better placed than I am to actually make this work. As a member of the NCSG EC you are a member of the group whose inaction on membership applications caused me to suspend active large scale recruitment. All I could do was ask people to act on the applications. Cintra from NPOC was the only person who really responded. You are in a position to make things happen and I know you will.</font></div>
<div><font size="4"><br></font></div></blockquote><div><br></div><div>yes the process is not optimal and there were hiccups unfortunately, we already discussed about and trying to fix e.g. using automation and better management of membership database.</div>
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<div>While I am happy to listen to the feedback, I don't think that trying to blame individuals is the best or efficient way to fix process related issues. anyway I understood the frustration but lets focus on fixing them and improve the situation . do you have any particular measure(s) or action(s) in mind? </div>
<div><br></div><div>I am thinking for example if you or any ncuc member approach people and encourage them to apply, it can be helpful to inform ncuc reps in EC beforehand to make the process smoother and also having better coordination. </div>
<div><br></div><div>btw I am not sure that Cintra is really responding neither the new npoc rep. anyway you have access to the two files where we have ongoing and pending applications and you can check the progress.</div>
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<div><font size="4"></font></div><div><font size="4">You are also better placed than I was to respond to applicants who want to know why no action had been taken on their application. All I could do was in effect say "not my area of responsibility." The last thing you want to do to an enthusiastic young member to be is try to explain NCSG/NCUC/NPOC relations. As a member of the NCSG EC who also is running the MA Committee the buck stops with you. I'm told by a former NCSG EC member it shouldn't take any longer than a week to approve new individual applicants. Hopefully you can get it closer to that standard than to the 4+ months some have currently been waiting.</font></div>
</blockquote><div><br></div><div>again, coordination can help, to speed up things, it is much better to coordinate outreach and application review beforehand to avoid contentious cases . </div><div>the goal is not just to increase membership when we still have engagement issue of our current members. we have to work simultaneously in both fronts although that won't be an easy task.</div>
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<div><font size="4"><br></font></div><div><font size="4">There are some outreach initiatives I've been working on that I will continue to work on in my role as an elected EC member. Although I have chosen not to do my work through Bill's committees, I will do my best to consult and cooperate with you as we try to achieve our mutually held goal of greater diversity and inclusion into the NCUC. </font><span style="font-size:large"> Roy, Amr and Nuno had some great ideas and I hope you're able to cooperatively produce output, putting their thoughts into concerete work product in ways I was unable to.</span></div>
</blockquote><div><br></div><div>yes indeed, I am happy to cooperate , many challenges for ncuc, if there were none, it will be too easy nope :)?</div><div>many things to do for durban and after,</div><div>
<br></div><div>thanks,</div><div><br></div>
<div>Best,</div><div><br></div><div>Rafik</div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex">
<div><font size="4"><br></font></div><div><br></div><br><br><div class="gmail_quote"><div>On Sun, Jun 23, 2013 at 9:44 AM, William Drake <span dir="ltr"><<a href="mailto:william.drake@uzh.ch" target="_blank">william.drake@uzh.ch</a>></span> wrote:<br>
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Hi Rafik</div><div style="line-height:normal;letter-spacing:normal;font-variant:normal;text-transform:none;font-style:normal;font-size:medium;white-space:normal;font-family:Palatino;word-wrap:break-word;font-weight:normal;word-spacing:0px">
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Thanks, that'd be very helpful indeed! And since you're also on the NCSG EC, this should also help with ensuring the timely transfer of new member intake info from there. There's been no formalized process in the past but perhaps we could formalize something simple along the following lines,</div>
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1. Each time NCSG EC meets to review current applications <a href="https://docs.google.com/spreadsheet/ccc?key=0AmHFgvYjF_e4dENsT21PLTFmeW9qZ2pLLWowc3RTbmc#gid=0" target="_blank">https://docs.google.com/spreadsheet/ccc?key=0AmHFgvYjF_e4dENsT21PLTFmeW9qZ2pLLWowc3RTbmc#gid=0</a> and approves a batch, the NCUC reps there (currently you and Milton) forward to NCUC Chair and the Membership Affairs Coordinator (that should be easy :-) a list of those who've indicated that they'd like to join NCUC (would be good to include their institutional affiliation & country for our membership records).</div>
</div></div></div></blockquote><div><br></div></div><div><font size="4">Agree.</font></div><div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex">
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2. The Membership Affairs Coordinator forwards the list to this team for info, and the NCUC chair forwards the list to the NCUC EC for approval and asks the members who manage the listserv and website to add them.</div>
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</div></div></blockquote><div><br></div></div><div><font size="4">Agree, with reservations (noted below).</font> </div><div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-color:rgb(204,204,204);border-left-style:solid;padding-left:1ex">
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3. The Membership Affairs Coordinator sends a standard welcome message to the newbies. Would be good if this team could decide what info should be conveyed and draft the letter.</div></div></div></div></blockquote><div>
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</div></div><div><font size="4">First, that has been happening. Every member admitted this year has, or should have, received such an e-mail from me.</font></div><div><font size="4"><br>
</font></div><div><font size="4">In reality, I don't believe the MA facilitator should be sending such a letter. The letter should come from the Chair. New members deserve to be welcomed by an elected member of the EC, preferably the Chair, not by a committee leader. It might not be a bad idea to have the elected EC representative of the region the new member is from also to send a welcome. I intend to do so for all new members from North America.</font></div>
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4. Should we get the necessary technical support, in the future the transferral from NCSG EC to NCUC EC perhaps could be automated.</div><div style="line-height:normal;letter-spacing:normal;font-variant:normal;text-transform:none;font-style:normal;font-size:medium;white-space:normal;font-family:Palatino;word-wrap:break-word;font-weight:normal;word-spacing:0px">
<br></div></div></div></div></blockquote><div><br></div></div><div><font size="4">I believe Tapani is working on such a process.</font></div><div><font size="4"><br></font></div>
<div><font size="4">The problem with some of what has been proposed is it ignores the Bylaws that are supposed to govern our Constituency. I once again ask that a Secretary Treasurer be appointed to fulfill the role ascribed to him / her in our Bylaws for processing new members. As the new facilitator of the MA is not a current EC member a logical appointee does suggest itself. There does not need to be any interference, merely delegation, of the finance function. Compliance with the current Bylaws, where possible, are not only good practice, they are mandatory, and I'd suggest we start with this appointment.</font></div>
<div><font size="4"><br></font></div><div><font size="4">Ed</font></div><div><font size="4"><br></font></div><div> </div></div>
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