[NCUC-EC] [Ext] Re: ICANN 78 Planning

Sun Oct 15 23:41:16 CEST 2023

Dear Ken,

Thank you for this observation, I agree with you immediately after the
event is a better option and that is the direction we would  take.

Now that we know the evening is packed with activities ,we can  make a
reservation nearby for a light lunch or appetizer somewhere close to the
place of the session if possible and have a light lunch depending on the
number of attendees we have. As stipulated we can plan for 30 based on the
budget and cost of things in Hamburg.

I hope we can get two more ECs to approve the budget.

I will suggest a planning meeting early this week to fine tune our plans.

Kind regards,
Benjamin

On Sun, Oct 15, 2023 at 10:17 PM Ken Herman <ken at kherman.com> wrote:

> Hi Benjamin.
>
>
>
> When you say a social event after our forum, can you be more specific
> about what you have in mind? The forum is on Wednesday morning @10:30. That
> evening is ICANN the 25th anniversary celebration, which I guess most
> people will attend and goes until 7:30pm. Do you have something in mind
> later than that? Or maybe offer lunch after the forum concludes? Either one
> is ok with me, but offering a lunch immediately afterwards may keep the
> conversation going. We can check with one of the restaurants in the hotel
> about this.
>
>
>
> Also, I understand that NCSG is also planning some evening get-together,
> but I do not know what day.
>
>
>
> For the Flyer, the sooner someone creates that, the better. Also, we
> should explore other mechanisms for communication that may get out to
> meeting participants.
>
>
>
> Ken
>
>
>
> *From:* Benjamin Akinmoyeje <benakin at gmail.com>
> *Sent:* Sunday, October 15, 2023 3:23 PM
> *To:* Ken Herman <ken at kherman.com>; Exec. Comm <ncuc-ec at lists.ncuc.org>;
> Kathy Kleiman <kathy at kathykleiman.com>
> *Cc:* Andrea Glandon <andrea.glandon at icann.org>
> *Subject:* Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning
>
>
>
> Dear Ken and all.
>
> Thank you for your contribution. I reached out to the Grand-Elysee but no
> response yet.
>
>
>
> The most desirable situation is to have a social event after our forum.  I
> will suggest we come up with a budget and when we get to Hamburg we check
> what is available within the vicinity.
>
>
>
> Here is a list of items that may be on our budget
>
>
>
> 1. Food & Drinks for 30 persons
>
> 2. Snacks for the Issue forum
>
> 3.. Printing flyers  for our sessions
>
> 4. Stipend for a rapporteur for the session
>
> 5. Photographer for session
>
> 6. Logistics
>
>
>
>
>
> I do not have the cost for these because I do not know how much it would
> cost in Hamburg, does anyone have any ideas?  However, we know that we are
> getting some support from  PIR to the tune of 2500 USD.
>
>
>
> Can we at least approve that now, so that the Treasurer can make that
> available, without the EC approval he can not issue any money to us.
>
>
>
> NB Your timely response is required.
>
>
>
>
>
> Kind regards,
>
> Benjamin
>
>
>
>
>
>
>
>
>
> On Thu, Oct 12, 2023 at 3:39 PM Ken Herman <ken at kherman.com> wrote:
>
> OK, thanks Andrea. We’ll keep this in mind for future meetings.
>
>
>
> If we want to arrange an outside event, then we’ll need to start planning
> right away. Keep in mind that there aren’t many evenings that are free. I
> notice from the calendar that there isn’t any late afternoon events on
> Sunday the 22nd.
>
>
>
> *From:* Andrea Glandon <andrea.glandon at icann.org>
> *Sent:* Thursday, October 12, 2023 9:01 AM
> *To:* Ken Herman <ken at kherman.com>; 'Benjamin Akinmoyeje' <
> benakin at gmail.com>
> *Cc:* 'Exec. Comm' <ncuc-ec at lists.ncuc.org>
> *Subject:* Re: [Ext] Re: [NCUC-EC] ICANN 78 Planning
>
>
>
> Hello all,
>
>
>
> Any catering needed to be requested already and the venue doesn’t allow
> outside catering. I suppose a community member could bring some stuff in
> and maybe the venue wouldn’t notice, but we cannot request catering from
> the venue at this point.
>
>
>
> Thanks!
>
> Kind Regards,
>
> Andrea
>
>
>
>
>
> *From: *NCUC-EC <ncuc-ec-bounces at lists.ncuc.org> on behalf of Ken Herman <
> ken at kherman.com>
> *Date: *Thursday, October 12, 2023 at 07:56
> *To: *'Benjamin Akinmoyeje' <benakin at gmail.com>
> *Cc: *"'Exec. Comm'" <ncuc-ec at lists.ncuc.org>
> *Subject: *[Ext] Re: [NCUC-EC] ICANN 78 Planning
>
>
>
> Hello Benjamin.
>
>
>
> Great news about the PIR contribution. Probably we will need some help
> when it comes to costing anything for ICANN78 activities.
>
>
>
> Two items that come to mind for the Issue Forum: publicity and
> refreshments.
>
>
>
> Publicity:
>
>    - I guess we will need to create and have printed a flyer to leave
>    around the conference venue.
>    - Hopefully, someone in our vast community has the skills necessary to
>    create such a flyer.
>    - We’ll need some advice on where we can have this printed locally. I
>    will be in Hamburg a few days earlier, so I can take care of this if I have
>    a pdf.
>    - Presumably, we can submit receipts for reimbursement.
>
>
>
> Refreshments:
>
>    - Maybe Andrea can advise on how we can arrange refreshments for the
>    Issue Forum.
>    - Also, are we planning refreshments for the NCUC membership session?
>
>
>
> Ken
>
>
>
> *From:* Benjamin Akinmoyeje <benakin at gmail.com>
> *Sent:* Wednesday, October 11, 2023 5:07 PM
> *To:* Exec. Comm <ncuc-ec at lists.ncuc.org>
> *Cc:* Mili Semlani <milisemlani at gmail.com>; Ken Herman <ken at kherman.com>
> *Subject:* Re: ICANN 78 Planning
>
>
>
> Dear ECs,
>
> Good day and I hope you are doing well.
>
>
>
> We have a few days until the ICANN78 AGM, I believe you are getting ready
> for an eventful meeting.
>
>
>
> I am writing to inform you of some of the tasks still ahead of us to get
> us ready for the Annual General Meeting and also some good news.
>
>
>
> The EC members need to develop a budget quickly for the Hamburg meeting as
> you all know we will also be celebrating the NCUC anniversary with the
> entire ICANN community as well.
>
>
>
>
>
> NCUC  is also receiving 2500 USD support from  PIR for the event.
>
>
>
>
>
> I look forward to your active engagement in preparing for ICANN78.
>
>
>
> Kind regards,
>
> Benjamin
>
>
>
>
>
>
>
>
>
>
>
>
>
> On Fri, Sep 22, 2023 at 2:48 PM Benjamin Akinmoyeje <benakin at gmail.com>
> wrote:
>
> Dear Oksana,
>
> Thank you so much for your email.
>
>
>
> We have yet to get an agenda, however, we can draft one quickly.
>
>
>
> https://docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit
> [docs.google.com]
> <https://urldefense.com/v3/__https:/docs.google.com/document/d/1RCt5cHWOiBinuJSqFMzpxSdXsLfc1RcAWIPWEgDio0I/edit__;!!PtGJab4!4LvaTSc3gpmRSuZMcs2bj5_EGFcArAXpyBjRCLtY0de9LlZQFAtUcAnjGbgIrrG7h70CVLwX-56gQHXky9zZxg$>
>
>
>
>
>
> Kind regards,
>
> Benjamin
>
>
>
>
>
>
>
>
>
> On Fri, Sep 22, 2023 at 1:27 PM Oksana Prykhodko <sana.pryhod at gmail.com>
> wrote:
>
> Dear all,
>
>
>
> Do you already have any drafting of the agenda?
>
>
>
> I promised that participation in NCUC activity will be my priority for
> this meeting, but can I reserve one hour for EURALO General Assembly on
> October 24 15:00 CEST?
>
>
>
> Thank you very much in advance,
>
> Kind regards,
>
> Oksana
>
>
>
>
>
>
>
>
>
> On Tue, Sep 5, 2023 at 9:47 AM Benjamin Akinmoyeje <benakin at gmail.com>
> wrote:
>
> Dear Mili, Ken and Oksana,
>
> Good day and I hope you are well.
>
>
>
> I am sending out this email so that we can plan our ICANN78.
>
>
>
> Kind regards,
>
> Benjamin
>
>
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