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<p>Benjamin, thanks for sharing this information with your
insights, ideas and guidance!</p>
<p>Best, Kathy<br>
</p>
<div class="moz-cite-prefix">On 7/12/2024 9:29 AM, Benjamin
Akinmoyeje wrote:<br>
</div>
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<div dir="ltr">Thank you, Kathy, for your question; here is an
additional <b>personal</b> assessment and opinion on the
issue, in addition to Tomslin's summary in the email I
forwarded.
<div><br>
</div>
<div><br>
</div>
<div>This email is a follow-up email to the document I forwarded
earlier.<br>
During the ICANN80 Kigali meeting, the chairs of SOACs met
with the ICANN Interim CEO to discuss the way the ICANN
community meets and works tagged "How We Meet" and "How We
Work," especially in the face of the global economic crisis
realities.<br>
<br>
The meeting produced multiple suggestions and recommendations,
and ICANN staff captured them in the shared document attached
(by the way, I was not in the meeting).<br>
<br>
The discussion summary was about how we can streamline or
adjust our meeting logistics to fit sustainably to today's
harsh economic situation without undermining ICANN's mission
and effectiveness to its remit. The discussion centered on the
need to adjust the frequency of ICANN's public meetings or the
number of sessions, the need to make Hybrid meetings more
effective, etc. <br>
<br>
The document has shared multiple options that could be
considered. However, some of my concerns are:</div>
<div><br>
</div>
<div>1. NCUC can not afford to reduce the number of
representatives at ICANN meetings because we are
underrepresented in these meetings already;</div>
<div>2. Virtual meetings are not effective for our community,
knowing that many are from regions struggling with
Internet connections. Hence, it will reduce the participation
of our members. - we saw this during the pandemic.</div>
<div>3. Finally, I am also concerned about the approach that the
community will use to arrive at the option to be implemented;
I hope the process of deciding would be a bottom-up approach.</div>
<div><br>
My call to action for members is that everyone should share
their opinions on this matter and help shape the final
outcome.<br>
<br>
<br>
Thank you,<br>
Benjamin <br>
</div>
</div>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">On Fri, Jul 12, 2024 at
3:18 PM Kathy Kleiman <<a
href="mailto:Kathy@kathykleiman.com" moz-do-not-send="true"
class="moz-txt-link-freetext">Kathy@kathykleiman.com</a>>
wrote:<br>
</div>
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style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div>
<p>Hi Benjamin,</p>
<p>Tx you for sharing this posting with NCUC. Can we ask
what changes below are of most concern (or least concern)
to you as someone who has been closely involved in
planning our NCUC meetings (thank you!) and cares deeply
about NCUC participation?</p>
<p><i>I have the same question for all members of the NCUC
Executive Committee (last year and newly elected). </i>Could
you be our guides through the discussion of these rather
significant changes? What will most impact NCUC
information, research, comment writing, and participation?
<br>
</p>
<p>Best and tx,</p>
<p>Kathy<br>
</p>
<div>On 7/11/2024 4:27 AM, Benjamin Akinmoyeje wrote:<br>
</div>
<blockquote type="cite">
<div dir="ltr">Dear NCUC members,
<div>Good day, I hope you are well. I like to bring this
important discussion to your attention.</div>
<div><br>
</div>
<div>This is a community discussion about How We Meet
and How We Work . </div>
<div>I encourage you to read the email trail below and
the attached documents and share your recommendations
or ideas on the attached Google Doc.</div>
<div><br>
</div>
<div>Kindly contribute your voice to this future shaping
discussion.</div>
<div><br>
</div>
<div>Kind regards,</div>
<div>Benjamin </div>
<div><br>
</div>
<div><br>
</div>
<div><br>
<br>
<div class="gmail_quote">
<div dir="ltr" class="gmail_attr">----------
Forwarded message ---------<br>
From: <strong class="gmail_sendername" dir="auto">Tomslin
Samme-Nlar</strong> <span dir="auto"><<a
href="mailto:mesumbeslin@gmail.com"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">mesumbeslin@gmail.com</a>></span><br>
Date: Thu, Jul 11, 2024 at 12:58 AM<br>
Subject: Fwd: [gnso-chairs] Initiating the
Community Dialogue on "How We Meet": Initial Ideas
& Meeting Request<br>
To: <<a
href="mailto:NCSG-DISCUSS@listserv.syr.edu"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">NCSG-DISCUSS@listserv.syr.edu</a>><br>
</div>
<br>
<br>
<div dir="ltr">
<div>Hi team,</div>
<div><br>
</div>
<div>In our SOAC leadership meeting with Sally in
Kigali, she mentioned 2 areas where the
community needs to have a dialogue on; (1) "How
We Meet" and (2) "How We Work". Below and
attached is a discussion paper from ICANN's
Policy & Advice Development staff team to
facilitate the discussion on dialogue #1 "How We
Meet. </div>
<div><br>
</div>
<div>Things will move fast since we have to send
our feedback (if any) to <a
href="mailto:gnso-chairs@icann.org"
target="_blank" moz-do-not-send="true"
class="moz-txt-link-freetext">gnso-chairs@icann.org</a>
by 24 July 2024. As a result, I have added this
topic as an agenda item to our monthly policy
meeting which is on Monday 15 July at 11:30 UTC
(See Andrea's email/reminder for joining details
and full agenda). Come with some ideas please. I
have also created this <a
href="https://docs.google.com/document/d/1rQ3_P-xlb48qcy4iY4prOis4Y4O1O2a_geBfrYMuQ4Y/edit?usp=sharing"
target="_blank" moz-do-not-send="true">Google
Doc</a> to solicit feedback from everyone,
even if you can't make the meeting.<br>
</div>
<div><br>
</div>
<div>In the paper, you will notice a number of
suggestions such as:</div>
<div>
<ol>
<li>Evaluate the full cycle of in-person and
hybrid community meetings, including
standalone SOAC Leadership and Strategic
Planning meetings, targeted group meetings
(such as the Contracted Parties Summit, the
At Large Summit, and the High-Level
Governmental Meeting) and similar,
cost-intensive, travel-dependent Meetings</li>
<li>Review the planning by ICANN Org and the
community for all in-person/hybrid meetings
(including ICANN Public Meetings) by
adopting an annualized, regular approach of
planning for a full meeting cycle (either by
a calendar year or a fiscal year)</li>
<li>Review of the current allocation of Funded
Travelers to each ICANN Public Meeting</li>
<li>Reduce the number of sessions at ICANN
Public Meetings, which could result in a
reduction in the cost of travel (i.e.,
accommodation) and venue-related costs
(e.g., room and equipment rentals,
contractors)</li>
<li>Reduce or eliminate informational and
training sessions at ICANN Public Meetings</li>
<li>Reduce or eliminate ICANN-hosted or
ICANN-sponsored social and outreach events
at, or associated with, an ICANN Public
Meeting</li>
<li>Move at least one (1) upcoming ICANN
Public Meeting to a Virtual Meeting</li>
<li>Review the current state of ICANN Public
Meetings, with a view toward updating the
ten-year-old ICANN Meetings Strategy (dating
from 2014) to match current and expected
future needs and budget constraints</li>
</ol>
</div>
<div>
<div>
<div dir="ltr" class="gmail_signature">
<div dir="ltr">
<div>
<div dir="ltr">
<div>
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div dir="ltr">
<div>Talk to you all on
Monday.</div>
<div><br>
</div>
<div>Warmly,<br>
</div>
Tomslin
<div><span
style="color:rgb(0,0,0);font-size:12.8px"><br>
</span></div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
</div>
<br>
<br>
<div class="gmail_quote">
<div>
<div style="overflow-wrap: break-word;"
lang="EN-US">
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<div
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<p class="MsoNormal"><b>From:</b>
Mary Wong via soac-chairs <<a
href="mailto:soac-chairs@icann.org" target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">soac-chairs@icann.org</a>>
<br>
<b>Sent:</b> Sunday, July 7, 2024
11:58 PM<br>
<b>To:</b> <a
href="mailto:soac-chairs@icann.org" target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">soac-chairs@icann.org</a><br>
<b>Cc:</b> <a
href="mailto:team-leaders@icann.org" target="_blank"
moz-do-not-send="true"
class="moz-txt-link-freetext">team-leaders@icann.org</a><br>
<b>Subject:</b> [EXTERNAL]
[soac-chairs] Initiating the
Community Dialogue on "How We
Meet": Initial Ideas & Meeting
Request</p>
</div>
</div>
<p class="MsoNormal"> </p>
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width="1123" valign="top">
<p><b><span
style="font-family:Calibri,sans-serif;color:black;background:rgb(255,255,153)">CAUTION</span></b><span
style="color:black;background:rgb(255,255,153)">: This email originated
from outside of the
organization. Do not click
links or open attachments
unless you can confirm the
sender and know the content
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<p class="MsoNormal"> </p>
<div>
<p class="MsoNormal">Dear SOAC
leaders,</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">An action item
from your informal meeting with
Sally in Kigali was for the Policy
team to facilitate a dialogue with
you about “How We Meet”, viz., how
our in-person and hybrid meetings
can be optimized to ensure that
resources (including financial,
staff and community time) continue
to be allocated appropriately to
ensure the community can do its work
effectively and efficiently, while
staying within budgetary
constraints. As a starting point for
this dialogue, we have drafted the
attached discussion paper with some
initial ideas for your community’s
consideration and to invite your
suggestions for further discussion.
</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">To capitalize on
the momentum of recent conversations
and to facilitate a constructive and
substantive dialogue, we’d like to
suggest the following cadence of
meetings, structured around a few
foundational questions: </p>
<ul style="margin-top:0in" type="disc">
<li style="margin-left:2.25pt">Late/end-July:
first call with SOAC Chairs and
Vice-Chairs to share feedback on
agreed strategic questions </li>
<li style="margin-left:2.25pt">Mid/late
August (following collation of
ideas and input): second call to
discuss and agree on concrete
ideas for implementation or
further exploration</li>
<li style="margin-left:2.25pt">End-August/early
September (if agreed is needed):
third call to review agreed way
forward, including any next steps
for additional (longer term) ideas
to be discussed further </li>
</ul>
<p class="MsoNormal"> </p>
<p class="MsoNormal">The sort of
strategic, foundational questions we
were thinking might be helpful for
focusing the dialogue include:</p>
<ul style="margin-top:0in" type="disc">
<ul style="margin-top:0in"
type="circle">
<li style="margin-left:2.25pt">If
you or your group could change
one thing about how we meet that
will facilitate efficiency in
how we deliver ICANN’s mission
while remaining sustainable into
the future, what would that be?
</li>
<li style="margin-left:2.25pt">What
other key changes do we need to
make to continue to ensure we
can meet these goals?</li>
</ul>
</ul>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Thank you for
your support and willingness to
collaborate with us in seeking to
improve and optimize how we meet.
Assuming you are comfortable with
the proposed approach, I’ll make
sure to come back to you with some
suggested dates for the calls.
Please let me know if your group
have any questions or would like any
additional information that can
assist with your internal
discussions about this topic. Thank
you!</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Cheers</p>
<p class="MsoNormal">Mary </p>
<p class="MsoNormal"> </p>
<p class="MsoNormal"> </p>
<p class="MsoNormal"> </p>
</div>
</div>
</div>
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