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<p class="">Dear NCUC members, </p><p class="">The NCUC executive Committee has to appoint two NCUC members to the policy committee of NCSG as our two PC members have finished their terms. Much gratitude goes to Matthew Shears and Joy Liddicoat for their great work as PC representatives. </p>
<p class="">The responsibility of the NCSG Policy Committee representatives are outlined below. Volunteers should be preferably well informed about the work of NCUC as well as have some experience with working with working groups within ICANN and have some insights into the policy making process and consensus building at ICANN. Please send an expression of interest by 28th January if you would like to serve as an NCUC representative on NCSG Policy Committee. </p>
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<p class="">2.5 The Policy Committee</p>
<p class="">The NCSG Policy Committee is responsible for:</p>
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<p class=""><span class=""> </span>• Discussion and development of substantive policies and statements issued in the name of the NCSG. This activity will require coordination with the membership and the Constituencies;</p>
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<p class=""><span class=""> </span>• Organize policy initiatives on behalf of NCSG membership, including PDP initiatives from the membership;</p>
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<p class=""><span class=""> </span>• Provide policy research and guidance to NCSG representatives on the GNSO Council;</p>
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<p class=""><span class=""> </span>• Keep membership informed of GNSO Council activities;</p>
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<p class=""><span class=""> </span>• Organize, appoint where appropriate, and track NCSGparticipation in GNSO and other pertinent Working Groups.</p>
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<p class=""><span class=""> </span>• Organization and oversight of NCSG participation in any GNSO Council- related tasks, whether mandated by Bylaws, Council Procedures or Council decisions.</p>
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<p class=""><span class=""> </span>• Document methods and procedures used for decision-making. Such documentation is subject to review by the NCSG-EC.</p>
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<p class="">2.5.1. NCSG-PC Composition.</p>
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<p class="">The NCSG–PC shall be comprised of two representatives from each Recognized Constituency and one observer from each Candidate Constituency. The NCSG Representatives on the GNSO Council shall also serve as full members of the NCSG- PC. The NCSG Chair will participate as an ex-officio member of the NCSG-PC and will be included in determining consensus process and votes. Past GNSO Council Representatives may be included as observers in the NCSG-PC. The membership of the NCSG-PC may invite others to participate as observers.</p>
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<p class="">2.5.2. NCSG-PC Decision making</p>
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<p class="">• By default NCSG-PC decisions are made by rough consensus of fullNCSG-PC members. Rough consensus means that while all members do not need to agree and that no single member can veto a decision, all views must be heard and considered. Any minority views must be recorded along with the rough consensus position.</p>
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<p class="">2.5.3. NCSG-PC Leadership</p>
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<p class=""><span class=""> </span>• A Chair will be elected or replaced from among the members of the NCSG-PC by a 2/3 vote of the NCSG-PC membership on a yearly basis.</p>
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<p class="">The NCSG Chair may not serve in this role.</p>
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<p class=""><span class=""> </span>• One or more Vice-Chairs may be chosen by the NCSG-PC on a yearly basis. 2.5.4. NCSG-PC Work Process</p>
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<p class=""><span class=""> </span>• As much as possible, all work will be done using Internet tools, including, inter alia,</p>
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<p class=""><span class=""> </span><span class=""> </span>• email;</p>
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<p class=""><span class=""> </span><span class=""> </span>• wiki usage (Note: such a wiki will be publicly viewable though editing may be restricted to members of the NCSG-PC);</p>
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<p class=""><span class=""> </span><span class=""> </span>• online document collaboration tools as well as available network cloud based tools.</p>
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<p class="">• When necessary, teleconferences will be scheduled. A scheduling tool will be used to attempt to find a time when all members can attend. Unless all members can attend the teleconference, any decisions made at a teleconference will be provisional until full consensus is determined.</p>
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<p class="">• When possible, as enabled for example by an ICANN meeting, a face-to-face meeting of theNCSG-PC will be held. As with teleconferences, if all members cannot attend, any decisions made will need to be verified before being considered final.</p>
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<p class="">2.5.5. NCSG-PC Mailing List</p>
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<p class=""><span class=""> </span>• All NCSG-PC full members and observers will be subscribed to the NCSG-PC mailing list.</p>
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<p class=""><span class=""> </span>• The NCSG-PC list will maintain an open archive.</p>
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<p class=""><span class=""> </span>• For non-subscribers the list will be moderated. Comments fromNCSG members relevant to ongoing discussions will be forwarded to the NCSG-PC list by the list moderator.</p>
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<p class="">2.5.6. NCSG-PC Observers</p>
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<p class=""><span class=""> </span>• Any observer to the NCSG-PC will have full participation rights except will not be counted in any consensus process or vote.</p>
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<p class=""><span class=""> </span>• One elected or appointed representative from each Candidate Constituency will be given observer status.</p>
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<p class=""><span class=""> </span>• Past NCSG Representatives to the GNSO Council may be permitted observer status at discretion of NCSG-PC full members.</p>
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<p class=""><span class=""> </span>• The NCSG-PC may invite other policy experts to participate as observers.</p><div><br></div>-- <br><div class="gmail_signature">Farzaneh </div><div class="gmail_signature"><br></div><div class="gmail_signature">NCUC-EC Rep of Europe </div>
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