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<body dir="auto"><div><div style="font-family: Calibri,sans-serif; font-size: 11pt;">Thanks Maryam and Seun for following up.<br>I am also just seeing the initial call.<br>Remmy Nweke </div></div><div dir="ltr"><hr><span style="font-family: Calibri,sans-serif; font-size: 11pt; font-weight: bold;">From: </span><span style="font-family: Calibri,sans-serif; font-size: 11pt;"><a href="mailto:maryam.bakoshi@icann.org">Maryam Bakoshi</a></span><br><span style="font-family: Calibri,sans-serif; font-size: 11pt; font-weight: bold;">Sent: </span><span style="font-family: Calibri,sans-serif; font-size: 11pt;">26/10/2015 09:03</span><br><span style="font-family: Calibri,sans-serif; font-size: 11pt; font-weight: bold;">To: </span><span style="font-family: Calibri,sans-serif; font-size: 11pt;"><a href="mailto:seun.ojedeji@gmail.com">Seun Ojedeji</a></span><br><span style="font-family: Calibri,sans-serif; font-size: 11pt; font-weight: bold;">Cc: </span><span style="font-family: Calibri,sans-serif; font-size: 11pt;"><a href="mailto:ncuc-discuss@lists.ncuc.org">NCUC-discuss</a></span><br><span style="font-family: Calibri,sans-serif; font-size: 11pt; font-weight: bold;">Subject: </span><span style="font-family: Calibri,sans-serif; font-size: 11pt;">Re: [NCUC-DISCUSS] Nomination Re: [] NCUC ELECTIONS 2015</span><br><br></div>
<div>Dear Seun,</div>
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<div id="AppleMailSignature">Please find below an email sent by Bill, yesterday:</div>
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<div><span style="background-color: rgba(255, 255, 255, 0);">Hello</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">Now that NCSG has wrapped up its early Autumn election and ICANN’s Annual Meeting in Dublin is behind us, it is NCUC's turn for elections. We need to elect a Chair and an Executive Committee
for 2016. We stretch this over six weeks so there’s plenty of time for each step in the process; the cycle will begin this Monday 26 October and conclude <a dir="ltr" href="x-apple-data-detectors://1" x-apple-data-detectors-result="1" x-apple-data-detectors-type="calendar-event" x-apple-data-detectors="true">Sunday
6 December</a>. </span></div>
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</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><b style="background-color: rgba(255, 255, 255, 0);">I. Positions</b></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">The positions to be filled are:</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">1. Chair <span class="Apple-tab-span" style="white-space: pre;">
</span> [currently held by William Drake, term limited, vacating for NomCom]</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">2. EC – Europe<span class="Apple-tab-span" style="white-space: pre;">
</span>[currently held by Stefania Milan, vacating for the GNSO Council]</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">3. EC - Africa<span class="Apple-tab-span" style="white-space: pre;">
</span>[currently held by Grace Githaiga, eligible for reelection]</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">4. EC – Asia/Australia/Pacific<span class="Apple-tab-span" style="white-space: pre;">
</span>[currently held by Peter Green (aka Zuan Zhang 张 钻), eligible for reelection]</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">5. EC – North America<span class="Apple-tab-span" style="white-space: pre;">
</span> <span class="Apple-tab-span" style="white-space: pre;"> </span>[currently held by Roy Balleste, eligible for reelection]</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">6. EC – Latin America/ Caribbean <span class="Apple-tab-span" style="white-space: pre;">
</span>[currently held by João Carlos R. Caribe, eligible for reelection]</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">Biographies on the current members are available from <a href="http://www.ncuc.org/governance/executive-committee/">http://www.ncuc.org/governance/executive-committee/</a> </span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">NCUC really needs committed volunteers who are really willing to donate a few hours a week to collaboration in order to help ensure that civil society's voice is heard in ICANN. The EC’s
responsibilities are primarily in the realm of constituency administrative management, inreach and outreach, and interfacing with ICANN’s staff and community as needed (GNSO policy work being the province of the participants in the NCSG Policy Committee, GNSO
Council, and GNSO working groups). If you think that you or someone you know would be well suited to the tasks involved, then please consider nominating accordingly.</span></div>
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<div><b style="background-color: rgba(255, 255, 255, 0);">II. Timetable</b></div>
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</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">The process begins this coming Monday, 26 October. The timetable will be as follows:</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div>
<div><font color="#000000"><span style="background-color: rgba(255, 255, 255, 0);"><a dir="ltr" href="x-apple-data-detectors://5" x-apple-data-detectors-result="5" x-apple-data-detectors-type="calendar-event" x-apple-data-detectors="true">26 Oct. -
8 Nov.</a>: <span class="Apple-tab-span" style="white-space: pre;"> </span>Nominations submitted to ncuc-discuss <br>
<a dir="ltr" href="x-apple-data-detectors://6" x-apple-data-detectors-result="6" x-apple-data-detectors-type="calendar-event" x-apple-data-detectors="true">9-22 November</a>: <span class="Apple-tab-span" style="white-space: pre;">
</span>Candidates submit statements to ncuc-discuss </span></font></div>
<div><font color="#000000"><span style="background-color: rgba(255, 255, 255, 0);"><a dir="ltr" href="x-apple-data-detectors://7" x-apple-data-detectors-result="7" x-apple-data-detectors-type="calendar-event" x-apple-data-detectors="true">23 Nov. -
6 Dec.</a>: <span class="Apple-tab-span" style="white-space: pre;"> </span>Election period </span></font></div>
<div><font color="#000000"><span style="background-color: rgba(255, 255, 255, 0);"><a dir="ltr" href="x-apple-data-detectors://8" x-apple-data-detectors-result="8" x-apple-data-detectors-type="calendar-event" x-apple-data-detectors="true">7 December</a>: <span class="Apple-tab-span" style="white-space: pre;">
</span>Results announced</span></font></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
</div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">During the first two-week period, any member can self-nominate or nominate any other member <a href="http://www.ncuc.org/about/members/">http://www.ncuc.org/about/members/</a>(usually
best to check with them first). During the second two-week period, nominees must notify colleagues via the mail list whether they accept the nomination, and if they do, submit a candidate statement (see below). At the beginning of the third two-week period,
ballots will be emailed by ICANN staff, and voting will occur on a secure website. Staff will then run the tally software and announce the vote, and the new EC will be set up soon thereafter.</span></div>
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<div><b style="background-color: rgba(255, 255, 255, 0);">III. Participation</b></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div>
<div><span style="background-color: rgba(255, 255, 255, 0);">As you know, in accordance with its Charter, NCSG’s chair does a formal "check-in” procedure (probably necessary in the SG context), and members who do not reply in time to multiple email
promptings become ineligible to vote in the election cycle. </span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">In contrast, NCUC’s Bylaws don’t require a formal check-in, and we have never done one. Whether in the future we might want to move in this direction has been discussed in the EC before
and might merit consideration again (there are pluses and minuses to it), but for now we will stick with our simplified traditional approach. <b> Everyone who’s a member as of 30 days before the election (i.e. now) is eligible to vote, </b>and the
results in contested cases are based on simple majorities irrespective of what percentage of members “turns out” to vote. </span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><span>That said, </span><span>we obviously must have your correct current email address in our data base in order for staff to send you a ballot. </span><span>So
within the next couple weeks, </span><b>Maryam Bakoshi will send mail to every address in our data base asking for a reply email confirming that it is the valid address for the individual member or organizational representative listed at </b><a href="http://www.ncuc.org/about/members/">http://www.ncuc.org/about/members/</a>.
<b>Please make sure that her message does not get lost in a spam filter. </b> Her address <span><a href="mailto:maryam.bakoshi@icann.org">maryam.bakoshi@icann.org</a> </span>While you’re at it, you might want to double check that
you are correctly listed on the members page as well. </span></div>
</div>
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</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
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<div><b style="background-color: rgba(255, 255, 255, 0);">IV. Candidate Statements</b></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">For when we get to this stage, the standard list of questions we’ve asked people over the years is as follows:</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">1. Why do you want to serve on the EC?</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
2. Provide a brief biography of recent experience, associations, and affiliations relevant to serving on the Executive Committee. Describe the relevance of your personal and professional experience to serve on the NCUC Executive Committee, and identify any
conflicts of interests you might have.</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
3. The EC performs several functional responsibilities for the Constituency. What level of time commitment can you bring to your EC role on a weekly and overall basis? Describe any concerns or limitations on your ability to attend online meetings of the Executive
Committee and ICANN Meetings in person. </span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
4. Communication with the membership is critical. How would you keep members apprised of your EC-related activities?</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
5. How do you foresee NCUC’s function, scale, or role changing in the future? What areas of ICANN policy, if any, need more attention and why? </span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">Incumbent candidates should answer in a manner that is both backward and forward looking, i.e. taking note of their contributions and work in the previous year.</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">The statements should be relatively concise, e.g. a couple paragraphs per question. </span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"> </span></div>
<div><b style="background-color: rgba(255, 255, 255, 0);">V. "Meet the Candidates” Virtual Meeting?</b></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">In the past we’ve scheduled Adobe Connect sessions where members could ask the candidates questions etc. If there’s demand to do this again (esp. if, as one hopes, there’s competition for
slots) we can schedule a session during the election period.</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">If there are any questions, just ask. Otherwise, please do keep this election schedule on your radar, consider whether you or someone you know might like to stand for election to one of
the above posts, ensure that we have your email address, and when the time comes, vote. It’s really important.</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">Thanks much,</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);">Bill</span></div>
<div><span style="background-color: rgba(255, 255, 255, 0);"><br>
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