<div dir="ltr"><div class="gmail_default"><font face="georgia, serif">Dear all,</font></div><div class="gmail_default"><font face="georgia, serif"><br></font></div><div class="gmail_default"><font face="georgia, serif">As promised, here is our second opportunity for further engagement. Again, apologies for cross-posting!</font></div><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">As we all know, outreach and inreach is extremely important for us at NCUC. Acknowledging its importance, there is an opportunity for our members to travel to events and do outreach/inreach for NCUC through </font><span style="font-family:georgia,serif">the <b>Community Regional Outreach Program (CROP).</b></span><font face="georgia, serif"><br></font><font face="georgia, serif">
For those amongst you who are interested, kindly keep in mind that most of these trips must be regional; mainly in the continent where the member is based. Only one exception can be applied when the member is travelling in another continent. Accordingly they can apply for that other continent where they are travelling through.
<b><i>Applications for the next year can be received anytime until April 2018, and all the members who are interested in applying should write to NCUC Chair <a href="mailto:raquino@gmail.com">raquino@gmail.com</a> and <a href="mailto:maryam.bakoshi@icann.org">maryam.bakoshi@icann.org</a></i></b>
If interested, kindly read through the rules below and a</font><span style="font-family:georgia,serif">s always, any and all questions are encouraged, so please do not hesitate to reach out if need be.</span><font face="georgia, serif">
</font></pre><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">Best,</font></pre><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">Elsa
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</font></pre></div><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif"><b><u>What Does CROP Provide in FY18?</u></b></font></pre></div><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif"><u>Standard Travel Authorizations</u></font></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">1. Trip Allocations (4 days, 3 nights maximum):</font></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><span style="font-family:georgia,serif">Five (5) individual regional trips which may include one (1) </span><span style="font-family:georgia,serif">out of region trip if necessary, allocated to GNSO Constituencies </span><span style="font-family:georgia,serif">including: Business, Intellectual Property, Internet Services </span><span style="font-family:georgia,serif">Provider, Non-Commercial Users, and Not-for-Profit Operational </span><span style="font-family:georgia,serif">Concerns.</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">2. Funded Costs/Expenses:</font></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">Includes transportation (economy class), lodging, and per diem (4 </font><span style="font-family:georgia,serif">days, 3 nights maximum)</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">3. Visa Fees & Registration Fees: </font><span style="font-family:georgia,serif">Travellers will be reimbursed for visa fees (up to $200 USD) and for </span><span style="font-family:georgia,serif">conference registration fees where applicable (up to $800 USD)</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">4. Booking: </font><span style="font-family:georgia,serif">All travel booked via ICANN Constituency Travel to ensure consistency, </span><span style="font-family:georgia,serif">proper accounting, recording, and tracking against budget.</span></pre></div></blockquote></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><span style="font-family:georgia,serif"><u>General Procedures</u></span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• All trips and outreach activities must be completed before the </font><span style="font-family:georgia,serif">end of ICANN's 2018 fiscal year. Traveling participants must have </span><span style="font-family:georgia,serif">returned to their originating destination on or before 30 June 2018.</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• Minimum timeframes: An individual trip must be approved within </font><span style="font-family:georgia,serif">the participant's organization/structure, including coordination with </span><span style="font-family:georgia,serif">the applicable regional Stakeholder Engagement V.P. team a minimum of </span><span style="font-family:georgia,serif">6-weeks prior to the proposed travel date. This 6-week period is the </span><span style="font-family:georgia,serif">absolute minimum time and should not be considered a "best practice". </span><span style="font-family:georgia,serif">Notice and planning with regional teams should take place as early as </span><span style="font-family:georgia,serif">possible.</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• Travel may not be booked individually or through the event </font><span style="font-family:georgia,serif">organizers. ICANN's Constituency Travel department will manage all </span><span style="font-family:georgia,serif">travel booking and ensure that any financial outlays are optimized to </span><span style="font-family:georgia,serif">the maximum extent possible.</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• A Trip Assessment must be completed for each outreach activity </font><span style="font-family:georgia,serif">attended (within 3 weeks of returning). The assessment should clearly </span><span style="font-family:georgia,serif">and specifically describe if/how the original purpose(s) and </span><span style="font-family:georgia,serif">outcome(s) were realized as well as details of the event itself (who, </span><span style="font-family:georgia,serif">what, where, when, and why).</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• Trips must originate and conclude within the same region and </font><span style="font-family:georgia,serif">should, wherever practicable, be taken by someone working in or </span><span style="font-family:georgia,serif">proximate to that territory. GNSO Constituencies may attend one out of </span><span style="font-family:georgia,serif">region trip per fiscal year within the five trip allocations.</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• It will not be possible to support trip "compounding" or </font><span style="font-family:georgia,serif">"splitting" of expenses or any other strategy with a goal of </span><span style="font-family:georgia,serif">increasing the number of individual trips assigned to an organization. </span><span style="font-family:georgia,serif">ICANN appreciates all reasonable efforts on the part of participants </span><span style="font-family:georgia,serif">to minimize expenses; however, to properly manage this unique </span><span style="font-family:georgia,serif">resource, each individual trip stands on its own and will require </span><span style="font-family:georgia,serif">separate authorization and tracking.</span></pre></div></blockquote></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif"><u>Submission form</u></font></pre></div><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• All of those who wish to submit a proposal for the CROP must </font><span style="font-family:georgia,serif">fill the following form:</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><ul><li><span style="font-family:georgia,serif">Name of Event</span><br></li><li><span style="font-family:georgia,serif">Date</span><br></li><li><span style="font-family:georgia,serif">How you plan to outreach for NCUC at the event?</span><br></li><li><span style="font-family:georgia,serif">Why you think your application should be considered?</span></li></ul></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"><div class="gmail_default"><pre style="white-space:pre-wrap;color:rgb(0,0,0)"><font face="georgia, serif">• The timeline for submitting requests is critical and has to be </font><span style="font-family:georgia,serif">submitted to us at least two months before the event. If you would </span><span style="font-family:georgia,serif">like to suggest an event, please consider this timeline.</span></pre></div></blockquote><blockquote style="margin:0 0 0 40px;border:none;padding:0px"></blockquote><span style="font-family:georgia,serif">--</span><br><div class="gmail_signature"><div><div><div><font face="georgia, serif">--</font></div></div></div></div><div class="gmail_signature"><div><div><div><font face="georgia, serif"><br>Elsa Saade<br>Human Rights Officer<br>Gulf Center for Human Rights<br>Beirut, Lebanon</font><br></div></div></div></div>
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