This is principally addressed to members of the NCUC EC:<div><br></div><div><br></div><div>Thanks to the hard work of the NCSG EC we have over a dozen new members of the NCSG. I've indicated a desire to help bring as many who meet our membership criteria and are interested into the NCUC. To do this, however, the EC and our Chair must act on several procedural matters.</div>
<div><br></div><div><br></div><div>Our governing documents are a mess. We should deal with this as a priority. For now, we need to work with what we have:</div><div><br></div><div><a href="https://community.icann.org/display/gnsononcomstake/Bylaws+of+the+Noncommercial+Users+Constituency">https://community.icann.org/display/gnsononcomstake/Bylaws+of+the+Noncommercial+Users+Constituency</a></div>
<div><br></div><div><br></div><div>I believe this is our current structure. If I'm wrong please let me know. We have charters, bylaws, proposed charters, everywhere...lots of stuff out here in cyberspace. This particular document was posted by Robin a little over a year ago. Unless someone tells me otherwise I'm assuming it is authoritative. From these Bylaws:</div>
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C. New members shall take the following steps to notify the Constituency of their desire to join:</p><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">
1. Complete an application form, which can be downloaded from the Constituency website.</p><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">
2. Submit the filled out form and fee to the Secretary-Treasurer of the Constituency. Where appropriate, the form may be accompanied by a request for fee waiver or reduction.</p><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">
3. Designate an Official Representative and any Additional Representatives to the Constituency.</p><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">
4. Membership shall become complete upon notification of acceptance by the Constituency Chair, or the Secretary-Treasurer acting with the consent of the Chair.</p></span><span class="Apple-style-span" style="font-family:Arial,Helvetica,FreeSans,sans-serif;font-size:13px;line-height:17px"><div>
<span class="Apple-style-span" style="font-family:Arial,Helvetica,FreeSans,sans-serif;font-size:13px;line-height:17px"><br></span></div>C1 is problematic. There is no downloadable application form on the Constituency website. I read C! to <b>require a completed application</b> form that should be available on our website in downloadable form. We're guilty of not doing that. </span></div>
<div><span class="Apple-style-span" style="font-family:Arial,Helvetica,FreeSans,sans-serif;font-size:13px;line-height:17px"><br></span></div><div><span class="Apple-style-span" style="font-family:Arial,Helvetica,FreeSans,sans-serif;font-size:13px;line-height:17px">For the interim, I'd suggest as a procedural matter (per the Bylaw section that states the E.C. can: " 2. Establish, revise and change procedural rules to help in the management and operation of the Constituency") the EC authorize the Secretary-Treasuer to consider as an Application any written communication from an NCSG member, on the mailing list or otherwise, indicating a desire to become a member of the NCUC. I'm looking for a second and consent on this proposal.</span></div>
<div><font class="Apple-style-span" face="Arial, Helvetica, FreeSans, sans-serif"><span class="Apple-style-span" style="line-height:17px"><br></span></font></div><div><font class="Apple-style-span" face="Arial, Helvetica, FreeSans, sans-serif"><span class="Apple-style-span" style="line-height:17px">That presents another problem. To the best of my knowledge we do not currently have a Secretary - Treasurer. Per the Bylaws:</span></font></div>
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</span></div><div><span class="Apple-style-span" style="font-family:Arial,Helvetica,FreeSans,sans-serif;font-size:13px;line-height:17px">The Secretary-Treasurer</span></div><div><span class="Apple-style-span" style="font-family:Arial,Helvetica,FreeSans,sans-serif;font-size:16px;line-height:20px"><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">
1. The EC shall elect a Secretary-Treasurer (ST) to assist in the management of the Constituency. The ST will be nominated to the EC by the Chair, with notification to the membership, and must be approved by a majority vote with at least three members voting. If three EC members fail to vote within two weeks of the nomination, the Chair shall appoint the ST. <br class="atl-forced-newline">
</p><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">2. The ST shall process membership applications, research applicant organizations, and provide an initial recommendation to the Chairman regarding membership eligibility.</p>
<p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">3. The ST shall be responsible for collecting dues and any other appropriate fees from members, depositing such fee, managing the Constituency's bookkeeping and accounting, and regularly reporting to the Chairman regarding finances and accounts.</p>
<p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">4. The ST shall assist the Chairman as needed, including in the coordination of meetings and the timely publication of meeting notes.</p>
<p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">5. The ST shall be a nonvoting member of the EC, and shall be expected to participate in all EC meetings.</p>
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I hope I'm wrong and someone tells me we do have a S-T. If not, this would be a great leadership position for one of our new members. This seems to be Bill's call, with our consent, so I defer to his judgement.</p>
<p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">If I've identified some non-existent problems please let me know. Otherwise I hope we can get a ST appointed and can act upon my procedural motion in a timely manner. I would like to get the new people involved as soon as possible.</p>
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Ed</p><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px"> </p><p style="font-size:10pt;line-height:13pt;color:rgb(0,0,0);font-weight:normal;padding-top:0px;padding-right:0px;padding-bottom:0px;padding-left:0px;margin-bottom:10px">
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